Administrative Assistant

Urban Legal Recruitment Inc.; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A respected international business law firm in Calgary is seeking an ambitious Administrative Assistant for their Corporate Department. The ideal candidate will manage documentation, support transactions, and contribute to corporate record-keeping in a fast-paced environment. This full-time role promises a competitive compensation and an excellent workplace culture.

Benefits

Continuous learning and development opportunities

Competitive compensation and benefits package

Qualifications

• Detail-oriented with strong judgment.
• Initiative and project management skills are essential.
• Ability to work independently and collaboratively.

Responsibilities

• Maintain and update corporate minute books and related documentation.
• Proofread and quality-check documents.
• Track important dates and deadlines.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Time management

Communication skills

Education

Completion or current enrollment in a recognized paralegal or legal assistant program

Job description

Our client, a highly respected international business law firm, is seeking an ambitious and self-driven Administrative Assistant to join the Corporate Department of their Calgary office. This firm is known for fostering a supportive, team-oriented, and high-performing culture

This opportunity is ideal for someone who takes pride and ownership in their work and is committed to delivering exceptional client service. The firm offers stimulating work, continuous learning and development opportunities, as well as a competitive compensation and benefits package.

Position Overview

The successful candidate will support the Corporate Services department by working closely with a team of law clerks, lawyers, and articling students. The role involves managing a high volume of work with tight turnaround times—both during and outside regular business hours—and contributing to transactions and corporate record-keeping functions.

Key Responsibilities

• Maintain and update corporate minute books and related documentation.
• Proofread and quality-check documents to ensure compliance with procedures and standards.
• Maintain and organize files to ensure they are easily retrievable by principals, file/scan all paper or electronic correspondence/records into the firm’s document management system.
• Track important dates and deadlines using the firm’s tickler system.
• Reconcile invoices and manage monthly expense processing.
• Respond to general inquiries regarding the location of minute books and which law clerk is responsible for each company
• Scan and upload corporate documents into the firm’s database.
• Draft and print share certificates.
• Generate share registers, director and officer registers, and shareholder transfer ledgers.
• Participate in special projects and initiatives as assigned.

Qualifications and Attributes

• Completion or current enrollment in a recognized paralegal or legal assistant program is considered an asset.
• Strong attention to detail and excellent judgment.
• High level of initiative and strong organizational and project management skills.
• Effective interpersonal skills and a collaborative mindset.
• Excellent time management with the ability to prioritize tasks in a fast-paced environment.
• Clear and professional communication skills, both written and verbal.
• Ability to work independently and within a team setting.
• Willingness to work overtime when needed.

This is a full-time role offers a competitive salary, benefits and a fantastic work environment!

Interested and qualified candidates are asked to forward their resume in confidence to Shona Tischner at [e-mail]

At Urban Legal Recruitment we guarantee discretion and confidentiality. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.