Administrative Assistant

Foremost; Calgary; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Health & dental

Disability benefits

RRSP/Pension match

Paid vacation

Wellness programs

Team environment

Safety program

Job summary

Foremost Industries in Calgary is seeking a full-time Administrative Assistant to be the first point of contact for visitors and to manage the main phone line. The role also supports accurate processing of customer and vendor invoices and cash applications, with opportunities to assist other departments as needed.

The ideal candidate has at least two years of administrative experience, proficiency in MS Office, and strong organizational and communication skills.

Qualifications

• Minimum two years’ experience in administrative duties.
• Post-secondary diploma in business administration is an asset.
• Experience with travel coordination is considered an asset.
• Proficiency in Microsoft Word, Excel and Outlook.
• Strong attention to detail and excellent written and telephone communication.

Responsibilities

• Act as the first point of contact for vendors, customers, job applicants and other visitors.
• Answer, screen and direct calls.
• Receive and send all mail and courier packages.
• Order and receive office supplies.
• Create and distribute accounts receivable/payable invoices, and handle cash application.
• Photocopying, scanning and printing documents for multiple departments.
• Provide backup support for corporate travel bookings and trade show events.
• Other administrative tasks as assigned.

Skills

Interpersonal skills

Time management

Organizational skills

Attention to detail

Telephone communication

Prioritization

Dependability

Punctuality

Education

Post-secondary diploma in business administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Calgary | Foremost Industries
1225 64th Ave NE
Calgary, AB T2E 8P9, CAN

Description

Foremost is seeking a full-time Administrative Assistant position at our Calgary office. The role primarily involves serving as the first point of contact for visitors and managing the main phone line. Additionally, the administrator will assist with the accurate processing of customer and vendor invoices, as well as cash application. There may also be opportunities to provide further support to other departments as needed

Key Responsibilities:

• Act as the first point of contact for vendors, customers, job applicants and other visitors
• Answer, screen and direct calls
• Receive and send all mail and courier packages
• Order and receive office supplies
• Create and distribute accounts receivable/payable invoices, and handle cash application
• Photocopying, scanning and printing documents as requested for multiple departments.
• Provide backup support for corporate travel bookings and trade show events
• Other administrative tasks as assigned

Qualifications:

• Successful completion of a post- secondary or business-related diploma program is an asset.
• Minimum two years’ experience in administrative duties. A combination of education and work experience will also be considered.
• Previous experience with travel coordination is considered an asset.
• Proficiency in Microsoft Office suites of products: Word, Excel, Outlook.
• Strong attention to detail is a critical skill to be successful in this role.
• Excellent written and telephone communication with strong interpersonal skills.
• Organizational skills and the ability to prioritize is essential.
• Dependable, self-motivated, and strong work ethic.
• Punctuality, dependability, and excellent time management is essential.

What we Offer

• Competitive Compensation.
• In-depth Safety Program. Safety First. Always.
• Flexible, robust benefits for you and your family.
• Paid Vacation.
• Health, Dental & Disability Benefits.
• Company-Matched RRSP or Pension.
• Wellness Programs & Employee Support Programs.
• Collaborative Team Environment.

About Foremost

Foremost is a large and diverse mobile equipment manufacturer, specializing in Canadian equipment for oil & gas, mining construction, agriculture, water well and vacuum truck markets. With a solid reputation dating back to 1940, over 600 employees across Alberta and a unique depth of expertise, Foremost is a company with great people, great products and a great future. We have adapted, invented, and evolved all of our products with a view to make them more valuable and profitable for our customers. For more information about Foremost, visit .