Administrative Assistant

Mount Royal University; Calgary; Hybrid; CAD 49,000 - 64,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to provide essential support to the Office of Research, Scholarship and Community Engagement. In this full-time role, you will be responsible for a variety of administrative tasks, including managing communications, coordinating logistics, and creating engaging content for various platforms. This position also involves developing communication strategies and collaborating with marketing teams to enhance outreach efforts. Join a vibrant community dedicated to fostering a culture of scholarly inquiry and making a significant impact within the academic environment.

Benefits

Professionelle Entwicklung

Gesundheitsleistungen

Campus-Annehmlichkeiten

Qualifications

• Mindestens drei Jahre Erfahrung in einem ähnlichen Bereich.
• Vertrautheit mit der Forschungsumgebung einer Universität.

Responsibilities

• Administrative Unterstützung für das Team und die Leitung.
• Erstellung von Inhalten für Web, Print und soziale Medien.

Skills

Kommunikationsfähigkeiten

Schreibfähigkeiten

Projektmanagement

Inhaltserstellung

Soziale Medien Management

Education

Bachelorabschluss oder gleichwertig

Tools

Smartsheet

Cascade

Job description

Share this job as a link in your status update to LinkedIn.

Job Title

Administrative Assistant

Job Type

Conditionally Funded Term

Union

MRSA

Position Classification

SAD06 Administrative Services VI

Salary Grade

$49,774.00 - $63,004.00

FT or PT

Full-time

Hybrid Work

This position is eligible

Position End Date (if applicable)

6/15/2028

Location

About this Position

About the Office of Research, Scholarship and Community Engagement

The Office of Research, Scholarship and Community Engagement (ORSCE) is dedicated to supporting research and scholarly activity from start to finish. Our motto is "see us early, see us often." ORSCE fosters a culture of scholarly inquiry on campus for the betterment of the broader community. Our activities include assisting with research idea development, providing funding information, conducting workshops, improving grant success, facilitating interdisciplinary research, administering grants and awards, supporting scholarly institutes, and celebrating research achievements.

About the Role

Reporting to the Director of ORSCE, this position provides administrative and communication support to the AVP Research, Scholarship and Community Engagement and the ORSCE team. It is a conditionally funded limited term position from June 16, 2025, to June 15, 2028.

Responsibilities

1. Administrative support (50%)

• Handle inquiries via phone, in person, or email.
• Inform faculty about deadlines, projects, and committee memberships.
• Communicate research and scholarship opportunities to faculty and students.
• Draft and circulate routine communications.
• Schedule meetings and coordinate logistics.
• Assist with event planning and organization.
• Prepare reports, correspondence, and minutes.
• Manage committee memberships and office supplies.
• Arrange travel and accommodations as needed.

2. Content creation for web, print, and social media (25%)

• Coordinate content for ORSCE’s website and social media channels.
• Liaise with the University’s Social Media Strategist.
• Ensure content reflects current initiatives and aligns with guidelines.
• Write engaging materials suitable for different platforms.

3. Communication strategy development (25%)

• Coordinate the bi-weekly electronic newsletter.
• Plan and implement communication strategies for projects.
• Compile information for various stakeholders.
• Create multi-channel campaigns.
• Collaborate with MRU Marketing and Communications for strategy alignment.
• Partner with the Marketing Strategist on projects.

Other duties as assigned.

Qualifications

• Three or Four Year Bachelor's Degree or equivalent.
• Minimum of three years of related experience, preferably in a post-secondary environment.
• Understanding of the university research environment.
• Strong communication and writing skills for various platforms.
• Familiarity with project management tools like Smartsheet.
• Experience with content management systems (e.g., Cascade).
• Experience managing social media accounts.
• Knowledge of university policies on branding and digital content.

Salary: $49,774.00 - $63,004.00 per annum.

Closing Date: May 09, 2025

Applicants should submit a combined cover letter and resume as a single .pdf, titled as: [Last Name], [Requisition Number], [Document Title].pdf.

We prioritize Canadian citizens, permanent residents, and those legally authorized to work in Canada. Only shortlisted candidates will be contacted. For application status, check your Career Centre.

For accommodations during the recruitment process, contact [e-mail].

About MRU

Founded in 1910 in Calgary, Alberta, Mount Royal University offers top-caliber programs, high-quality teaching, and a vibrant campus community. Serving about 15,782 students, MRU offers 13 bachelor’s degrees across various faculties and has a diverse, inclusive environment.

What We Offer

We provide a competitive total compensation package, including professional development, health benefits, and campus amenities. We aim to be an employer of choice among Canadian post-secondary institutions, fostering a supportive and inclusive workplace.