Administrative Assistant

Hull Services; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their team. In this full-time role, you will be a vital part of the organization, providing essential support to various programs and services. Your responsibilities will include managing reception duties, performing administrative tasks, and ensuring smooth operations within the office. The ideal candidate will possess strong organizational skills, be proficient in Microsoft Office, and demonstrate excellent communication abilities. This is a fantastic opportunity to contribute to a meaningful mission focused on improving the lives of children and families in the community.

Qualifications

• Post-secondary diploma in business administration or related experience.
• Excellent knowledge of Microsoft Office and data entry skills.

Responsibilities

• Provide reception and administrative support for agency programs.
• Manage mail, documents, and office supplies efficiently.

Skills

Microsoft Office

Data Entry

Communication Skills

Organizational Skills

Interpersonal Skills

Education

Post-secondary Diploma in Business Administration

Tools

Apricot Database

Job description

Administrative Assistant

Submitted on Thursday, 05/08/2025 - 3:13 pm

Hull Services has an organizational commitment to pursuing truth and reconciliation, decolonization and anti-oppression.

About Us:

Hull Services has long had a reputation for providing leading edge child, youth, and family mental health services. We work with children, youth and families who have experienced mental health struggles, behavioural problems, developmental delay, neglect, abuse and trauma. Hull offers them an opportunity to seek well-being and happiness, with a focus on mental health. Hull’s vision is for resilient young people and families to thrive within communities that support their mental health and well-being. Hull’s programs and services include prevention and early intervention, family-based treatment, school-based services, community group care, campus-based care, adult services and education and training. Located in Calgary, we have been serving Alberta’s young people and families for 60 years, and support over 8,000 young people and families each year.

For more information about Hull Services, please visit our website: www.hullservices.ca

The Position:

We are currently hiring for a full time Administrative Assistant. Under the supervision of the Administration Office Coordinator, the Administrative Assistant provides support for the Agency’s programs and services by performing a variety of reception, administrative and support duties, including word processing, photocopying and other related work as required. This is an independent role that requires the ability to work with limited supervision.

The main location of this in person role is at the Hull TransAlta Community Connections building (1847 – 48 Street SE, Calgary) and possibly the Hull Services main campus (2266 Woodpark Avenue SW, Calgary).

This position is based on a 37.5 hour work week, Monday to Friday with a scheduled lunch break.

Duties and Responsibilities

Reception

• Respond to incoming calls; greet visitors, staff and others in a professional courteous manner.
• Ascertain the nature of the business and direct visitors and callers to the appropriate department or person. Provide documentation to visitors when necessary.

Administrative

• Photocopy, email, fax, scanning and mail items as appropriate.
• Send and receive mail bin between the Main Campus and SE sites.
• Pick up mail and sort/distribute incoming and outgoing mail.
• Arrange for couriers when necessary.
• Type and proof letters, memos and reports requested. Edit for grammar as required.
• Data entry as related to the day-to-day reports required by programs. Proof all reports drafted by program staff prior to printing copies for signature and distribution.
• Create documents and graphics using a variety of desktop publishing applications as required.
• Track and distribute staff keys.
• Filing, including creating and maintaining files.

Other

• Point of contact for maintenance related concerns, as needed.
• Order office and cleaning supplies.
• Ensure maintenance/servicing of all office equipment and telephone systems.
• Manage room bookings.
• Participation in Agency committees on a voluntary basis.
• Other duties as assigned.

Skills and Qualifications:

• Post-secondary Diploma in Business Administration and/or several years of related administrative experience.
• Excellent working knowledge of Microsoft Office applications, databases, graphics, desktop publishing and intranet programs. Willingness and ability to be trained in Agency specific information management systems. Knowledge of Apricot database an asset.
• Effective typing and data entry skills. Ability to build positive and collaborative relationships and work as part of a team.
• Ability to demonstrate a courteous, friendly approach in person and on the telephone.
• Demonstrated communication and interpersonal skills.
• Highly organized and ability to initiate activities, work independently in the absence of supervision and maintain a high level of administrative related services.
• Experienced at maintaining and ensuring confidentiality of information.
• Please indicate “Your Full Name – Administrative Assistant” in the subject line of your email.

The deadline for application is Friday, May 23, 2025

At Hull, one of our core values is Inclusion and we seek to understand people’s lived experience, holding a deep respect for their unique backgrounds, ethnicities, abilities, cultures and identities. It is our desire to humbly build trust and mutual respect with the people we serve who have often been marginalized and oppressed for their differences. To achieve this, Hull seeks open, self-aware individuals who reflect the diversity of those we serve and can help us build a safe, healthy, inclusive culture. We are an equal opportunity employer and do not discriminate on the basis of race, color, ancestry, place of origin, religious beliefs, gender, gender identity, gender expression, physical disability, mental disability, marital status, family status, or sexual orientation.