administrative assistant

SHIRAH; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to support various office functions. This role involves managing correspondence, scheduling appointments, and maintaining filing systems. The ideal candidate will thrive in a fast-paced environment, demonstrating strong multitasking abilities and flexibility. With a focus on teamwork and reliability, this position offers an exciting opportunity to contribute to a dynamic office setting. If you have a diploma from a recognized program and are ready to take on new challenges, this could be the perfect fit for you.

Qualifications

• 1-2 year diploma from a college or CEGEP program is required.
• 7 months to less than 1 year of experience preferred.

Responsibilities

• Open and distribute mail and other materials.
• Establish and implement policies and procedures.
• Schedule and confirm appointments.

Skills

Multitasking

Flexibility

Judgement

Time management

Reliability

Education

College or CEGEP diploma

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tasks

• Open and distribute mail and other materials
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word

Security and safety

• Criminal record check

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Team player
• Accurate
• Reliability
• Time management
• Accountability

Experience

• 7 months to less than 1 year

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