Administrative Assistant

Stantec Consulting International Ltd.; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading consulting firm in Calgary is seeking an Administrative Assistant to support the Alberta Water team. The candidate will handle various clerical tasks, manage calendars, and coordinate travel arrangements. The role requires excellent organizational skills, initiative, and a high school diploma with significant administrative experience.

Qualifications

• Minimum of 5-10 years’ administration experience.
• Experience in project financial administration is an asset.
• Experience in preparing specifications and contracts is an asset.

Responsibilities

• Perform clerical tasks including data entry, filing, and photocopying.
• Manage calendars, schedule meetings, and coordinate travel.
• Monitor timecard submissions and process expense reports.

Skills

Organizational skills

Written communication

Verbal communication

Initiative

Flexibility

Proficiency in MS Office Suite

Education

High School Diploma

Job description

An exciting opportunity has opened up in the Calgary Office to join a highly functioning team as an Administrative Assistant! In this role, you will be responsible for supporting our Alberta Water team.

Your Key Responsibilities

• Performing clerical tasks including, inter office mail distribution, couriers, data entry, filing, photocopying, scanning etc.

• Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.

• Coordinating travel itineraries and arrangements.

• Monitoring and supporting weekly timecards submissions

• Reviewing project and internal submittals in MS office suite including templating, editing and formatting.

• Processing expense reports

• Record and Distribute Invoices

• Perform other administrative duties as required.

Your Capabilities and Credentials

• Excellent organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Must be willing and able to take initiative when needed.

• Flexibility to learn new skills.

• Proficiency in project financial administration would be considered an asset.

• Experience compiling and preparing specifications, contracts or reports would be considered an asset.

• Proficiency in all MS Office Suite.

Education and Experience

• High School Diploma with minimum of 5-10 years’ administration experience.

• Position will primarily work in an office setting.

Primary Location: Canada | AB | Calgary
Organization: 1101 Water-CA Alberta-Calgary AB
Employee Status: Regular
Job Level: Nonmanager
Travel: No
Schedule: Full time
Job Posting: 25/06/2025 04:06:51
Req ID: 1001171