Administrative Assistant

Elby Professional Recruitment Inc; Burlington; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits

Vacation + personal days + holiday PTO

Job summary

Elby Professional Recruitment is seeking a professional, organized Receptionist/Administrative Assistant to be the first point of contact for the Burlington office in Canada. You will deliver exceptional client service, manage front desk operations, and provide administrative support to ensure smooth day-to-day functioning.

The position offers a salary of CAD 50,000–55,000, comprehensive benefits, and competitive vacation entitlement with 5 personal days annually, plus additional paid time off

Qualifications

• Proven experience in reception, office administration, or a similar operational support role.

Responsibilities

• Serve as the first point of contact for clients, visitors, and vendors, providing professional reception and customer service.
• Manage incoming calls, mail, courier deliveries, and general front desk operations.
• Provide administrative support, including scheduling meetings, maintaining calendars, and preparing correspondence and documents.
• Coordinate office supplies, meeting room setup, catering arrangements, and general office organization.
• Maintain accurate records and data within company systems while ensuring confidential information is handled appropriately.

Skills

Reception experience

Customer service

Calendar management

Communication skills

Office coordination

Job description

Our client

Our client is seeking a professional, organized, and customer-focused Receptionist /Administrative Assistant to serve as the first point of contact for the office. This role is responsible for delivering exceptional client service, managing front desk operations, and providing administrative support to ensure the smooth day-to-day functioning of the firm.

What our client has to offer:

• Salary of $50,000-55,000
• Comprehensive benefits
• Competitive vacation entitlement, plus 5 personal days annually, and additional paid time off during the holiday office shutdown.

This posting is for an open vacancy currently available within our client's organization.

Responsibilities

• Serve as the first point of contact for clients, visitors, and vendors, providing professional reception and customer service.
• Manage incoming calls, mail, courier deliveries, and general front desk operations.
• Provide administrative support, including scheduling meetings, maintaining calendars, and preparing correspondence and documents.
• Coordinate office supplies, meeting room setup, catering arrangements, and general office organization.
• Maintain accurate records and data within company systems while ensuring confidential information is handled appropriately.

Qualifications

• Proven experience in reception, office administration, or a similar operational support role.
• Positive, professional, and approachable demeanor with the ability to build strong relationships across the organization.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with employees, clients, and partners.
• Valid G Class driver's licence and access to a reliable vehicle.

To be eligible for this role, you must be legally eligible to work in Canada.

We would like to thank all applicants however only those under consideration will be contacted.

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