administrative assistant

Government of Canada; Brampton; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated individual to join their team in a dynamic administrative role. This position involves coordinating seminars and conferences, managing office procedures, and ensuring smooth communication within the organization. The ideal candidate will thrive in a fast-paced environment, showcasing their excellent communication skills and attention to detail. If you are organized, reliable, and eager to contribute to a collaborative team, this opportunity is perfect for you. Join a dedicated workforce that values flexibility and client focus, and make a meaningful impact in your community.

Qualifications

• Excellent oral and written communication skills are essential.
• Ability to multitask and work under pressure in a fast-paced environment.

Responsibilities

• Coordinate seminars, conferences, and meetings effectively.
• Maintain office procedures and manage appointments and supplies.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Attention to detail

Client focus

Flexibility

Organized

Team player

Reliability

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability