Administrative Assistant

MNP Executive Search & Professional Recruitment; Aroland; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Impactful work

Flexible location within Thunder Bay

Collaborative team

Community development

Job summary

Aroland Economic Development seeks an experienced administrative professional to support the Board and leadership with day-to-day operations and basic financial processes. You will handle calls, emails, scheduling, meetings, and filing while assisting with contracts and records.

This role emphasizes community-focused collaboration, maintaining financial records, and coordinating travel, with opportunities to contribute to budgeting and audit prep.

Qualifications

• 2+ years of administrative experience.
• Experience in construction, economic development, or project-based environments preferred.
• Basic bookkeeping or accounting experience required.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and record-keeping skills.
• Ability to manage multiple priorities in a developing environment.
• Strong communication and interpersonal skills.
• Self-starter with the ability to build processes and systems from the ground up.
• Detail-oriented with strong accuracy in administrative and financial tasks.
• Reliable and able to work independently.
• Strong coordination skills, including scheduling and travel arrangements.
• Community-focused and collaborative approach.
• Adaptable and comfortable in a growing organization.
• High level of confidentiality and professionalism.
• Ability to attend in-person meetings in Aroland First Nation as needed.

Responsibilities

• Provide day-to-day administrative support to the Board and leadership.
• Manage incoming calls, emails, and correspondence.
• Coordinate meetings, prepare agendas, and record minutes.
• Maintain digital and physical filing systems and records.
• Prepare and maintain documentation, including contracts and agreements.
• Schedule appointments and support calendar management.
• Coordinate travel arrangements, including bookings and itineraries.
• Support general record-keeping and administrative processes.
• Order office supplies and assist with office organization.
• Act as a point of contact for community members, partners, and stakeholders.
• Assist with accounts payable and receivable, including tracking invoices and payments.
• Maintain receipts and process expense documentation, including travel expenses.
• Perform data entry and maintain accurate financial records.
• Support bank reconciliations and expense tracking.
• Assist with payroll preparation as required.
• Prepare basic financial reports and summaries.
• Support budgeting processes and audit preparation.

Skills

Administrative experience

Construction experience

Bookkeeping basics

MS Office proficiency

Organizational skills

Multi-priority management

Communication skills

Process improvement

Attention to detail

Independent work

Scheduling & travel

Community-focused

Adaptability

Confidentiality

Tools

Microsoft Excel

Microsoft Word

Outlook

Accounting software

Job description

Aroland Economic Development supports the economic growth and sustainability of Aroland First Nation through community-focused initiatives, partnerships, and development opportunities. As the organization continues to establish its governance and operational structure, this role will play a key part in supporting foundational administrative and financial processes.

Responsibilities

• Provide day-to-day administrative support to the Board and leadership
• Manage incoming calls, emails, and correspondence
• Coordinate meetings, prepare agendas, and record minutes
• Maintain digital and physical filing systems and records
• Prepare and maintain documentation, including contracts and agreements
• Schedule appointments and support calendar management
• Coordinate travel arrangements, including bookings and itineraries
• Support general record-keeping and administrative processes
• Order office supplies and assist with office organization
• Act as a point of contact for community members, partners, and stakeholders
• Assist with accounts payable and receivable, including tracking invoices and payments
• Maintain receipts and process expense documentation, including travel expenses
• Perform data entry and maintain accurate financial records
• Support bank reconciliations and expense tracking
• Assist with payroll preparation as required
• Prepare basic financial reports and summaries
• Support budgeting processes and audit preparation

Skills & Qualification

• 2+ years of administrative experience
• Experience in construction, economic development, or project-based environments is strongly preferred
• Basic bookkeeping or accounting experience required
• Proficiency in Microsoft Office (Excel, Word, Outlook); accounting software experience is an asset
• Strong organizational and record-keeping skills
• Ability to manage multiple priorities in a developing environment
• Strong communication and interpersonal skills
• Self-starter with the ability to build processes and systems from the ground up
• Detail-oriented with strong accuracy in administrative and financial tasks
• Reliable and able to work independently
• Strong coordination skills, including scheduling and travel arrangements
• Community-focused and collaborative approach
• Adaptable and comfortable in a growing organization
• High level of confidentiality and professionalism
• Ability to attend in-person meetings in Aroland First Nation as needed

Benefits

• Opportunity to help build and shape administrative and financial processes
• Location: Flexible within the Thunder Bay region, with the ability to travel to Aroland First Nation as required.
• Direct impact on community development initiatives
• Collaborative environment working closely with leadership and the Board
• Meaningful work supporting long-term community growth and sustainability

We are committed to creating an inclusive, accessible workplace in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates during all aspects of the recruitment and selection process. If you require accommodation, please contact us at [e-mail] to discuss your needs.