Administrative Assistant

MAPEI Inc.; Alberta; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented administrative professional to support their Sales Directors across Canada. This role involves a variety of tasks, including managing schedules, coordinating sponsorships, and preparing reports. The ideal candidate will have strong problem-solving skills, be bilingual in French and English, and possess excellent knowledge of various software tools. Join a dynamic team where your contributions will enhance operational efficiency and help drive success in a collaborative environment.

Qualifications

• 5 years experience in a similar administrative position.
• Bilingual in French and English with excellent software skills.

Responsibilities

• Assist Sales Directors with clerical tasks and coordination.
• Manage electronic calendar and document retention systems.

Skills

Administrative Support

Clerical Tasks

Problem Solving

Time Management

Interpersonal Skills

Bilingual (French and English)

Education

CD in Administration or Secretarial

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe

Dynamics D365

Job description

The position holder assists and provides administrative support to the two Sales Directors for Eastern / Central and Western Canada.

Main tasks and responsibilities of the position :

• Assists and supports the Canadian Directors of Sales
• Does clerical tasks such as invitations to meetings, reports, specific requests from directors. Management of electronic calendar
• Coordinates sponsorships, donation requests, and requests from industry organizations (CSC, TTMAC, NFCA, ICRI)
• Does the verification, follow-up and update on IOA-03’s, special pricing programs, keeps track of program notifications, validation, dates and expiries
• Manages and tracks all information regarding rebate programs, truckload programs, promotional offers
• Responsible for maintaining office document retention, both electronic and paper systems
• Coordinates the preparation and assists to finalize price lists for Canada
• Coordinates and assists with special projects and special contracts
• Preparation of monthly CRM sales reporting
• Assists with timely claim management
• Assists with the writing, preparation, translation of all documents or service memos both internal and / or external

FOR THE DIY GROUP

• Assists Canadian Sales Directors with their various requests (Canada-DIY & NON-DIY)
• Ensures application of clients' requirements such as information reporting
• Coordinates various requests from DIY BDM’s & DIY distributors (internal link)
• Problem solving and investigation of DIY issues
• Prepares and creates various documents; data entry on DIY customers' websites as requested by the DIY BDM
• Manages the physical / electronic filing
• Does all other related tasks
• Education : CD in Administration or Secretarial
• Years of experience : 5 years experience in a similar position
• Languages spoken and written : French and English
• Excellent skills / knowledge with different softwares such as Word, Excel, PowerPoint, Adobe
• Knowledge of Dynamics D365, an asset
• Autonomy
• Personal integrity
• Good interpersonal relationships
• Time and priority management
• Sense of planning and organization
• Detailed (rigorous)

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