administrative assistant

Archway Community Services; Abbotsford; On-site; CAD 35,000 - 50,000; Full time

Job summary

An established community service organization is seeking a dedicated administrative assistant to support daily operations. This role involves managing communications, organizing tasks, and ensuring smooth office functionality. Ideal candidates will thrive in a fast-paced environment and possess strong organizational and communication skills. Join a team that values inclusivity and community support, where your contributions will make a meaningful difference in the lives of others. If you are a reliable multitasker with a passion for helping the community, this opportunity is perfect for you.

Qualifications

• Ability to work independently and under pressure in a fast-paced environment.
• Strong communication skills with a focus on client service.

Responsibilities

• Open and distribute mail and other materials efficiently.
• Plan and organize daily operations while providing excellent customer service.
• Maintain inventory and order office supplies as needed.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Time management

Client focus

Ability to multitask

Organized

Team player

Education

Secondary (high) school graduation certificate

Tools

Microsoft Publisher

MS Excel

MS Outlook

MS Windows

MS Word

SharePoint

MS Office

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

1 to less than 7 months

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Community and social services
  
  

Responsibilities

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Provide customer service
• Administrative and office activities
• Professionalism in customer service
  
  

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• SharePoint
• MS Office
• Electronic mail
  
  

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
• Participates in a government or community program or initiative that supports persons with disabilities
• Offers mentorship, coaching and/or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
  
  

Support for youths

• Participates in a government or community program or initiative that supports youth employment
• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Indigenous people

• Participates in a government or community program or initiative that supports Indigenous people
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Facilitates access to Elders who can offer support and guidance to Indigenous workers
  
  

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities
• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities