Administrative and Fiscal Services Specialist - Accounting Technician

Minnesota Direct Care and Treatment; Saint-Paul; Hybrid; CAD 69,000 - 97,000; Full time

Job summary

The Public Facilities Authority is seeking an Administrative and Fiscal Services Specialist to provide essential accounting, fiscal, and administrative support. The role handles financial transactions, SWIFT entries, and documentation for audit/compliance, while ensuring accurate deposits and organized records.

Telework eligibility and a day shift structure enable efficient collaboration with internal and external partners.

Qualifications

• One year of accounting or fiscal support experience.
• Experience processing financial transactions in an accounting or financial system.
• Experience handling receipts or payments, including deposits or reconciliations.
• Experience maintaining financial/documentation for audit or compliance.
• Experience providing customer service related to financial, administrative, or technical inquiries.
• Experience using office software to prepare documents, track information, or support daily operations.
• Knowledge of arithmetic to compute totals, averages, percentages, or reconcile financial data.

Responsibilities

• Process financial transactions and SWIFT entries.
• Maintain documentation for audit and compliance purposes.
• Safeguard and deposit receipts and support financial operations.
• Support administrative and contract functions for MPFA.
• Assist with MPFA data management systems and reporting.
• Contribute to timely and accurate disbursements and deposits; maintain fiscal records.

Skills

Accounting knowledge

Customer service

Office software

Arithmetic

Tools

SWIFT

OnBase

Microsoft 365

Job description

Working Title: Administrative and Fiscal Services Specialist

Job Class: Accounting Technician

Agency: Public Facilities Authority

• Job ID: 97002
• Location: St. Paul
• Telework Eligible: Yes, may be eligible for some telework
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 09/28/2026.
• Date Posted: 09/22/2026
• Closing Date: 09/28/2026
• Hiring Agency/Seniority Unit: Public Facilities Authority / AFSCME
• Division/Unit: Public Facilities Authority
• Work Shift/Work Hours: Day Shift, 8:00AM - 4:30PM
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $23.31 - $32.94 / hourly; $48,671 - $68,778 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 207 - American Federation of State, County, and Municipal Employees
• Work Area: St. Paul
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides essential accounting, fiscal, and administrative support to the Minnesota Public Facilities Authority (MPFA). The Accounting Technician is responsible for processing financial transactions, performing SWIFT entries, maintaining documentation for audit and compliance purposes, safeguarding and depositing receipts, supporting administrative and contract functions, and assisting with MPFA’s data management systems.

The incumbent plays a key role in ensuring timely and accurate disbursements and deposits, maintaining organized fiscal records, supporting internal and external partners, and contributing to system improvements that enhance MPFA administrative efficiency.

This position is telework eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.

This posting may be used to fill multiple positions.

Minimum Qualifications

One (1) year of experience performing accounting or fiscal support work, such as processing financial transactions, handling deposits or payments, maintaining financial records, or supporting financial operations.

• Experience processing financial transactions such as payment vouchers, purchase orders, invoices, or deposit entries in an accounting or financial system.
• Experience handling receipts or payments, including logging, reconciling, preparing deposits, or working with checks/EFTs.
• Experience maintaining financial or administrative documentation and filing systems for audit, compliance, or internal review.
• Experience providing customer service related to financial, administrative, or technical inquiries.
• Experience using office or administrative software to prepare documents, track information, or support daily operations.
• Knowledge of arithmetic sufficient to compute totals, averages, percentages, or reconcile financial data.

Preferred Qualifications

• Experience with Minnesota’s Statewide Integrated Financial Tools (SWIFT).
• Experience working with document management systems such as OnBase.
• Experience with Microsoft 365 applications (Word, Excel, Outlook, Teams).
• Experience preparing meeting minutes or supporting boards, committees, or governance bodies.
• Experience in data entry, template formatting, and document indexing.
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

• A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
• Criminal Background Check
• Employment Records Check (current and former State employees only)
• Employment Reference Check
• Conflict of Interest Review
• Driver’s License and Records Check

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

Current State Employees

• Please apply via Self Service.
• If eligible for bidding or expression of interest: This vacancy will be open for bids/expression of interest and all qualified applicants simultaneously. Current employees of DEED who are currently in the same classification, who are eligible, and apply within the seven (7) day period will be considered prior to filling the position by other means.

Contact

If you have questions about this position, contact Allex Roberge at [e-mail]

Working Together to Improve the State We Love

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to Help You Reach Your Career Goals

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

Based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.

The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at [e-mail]. Please indicate what assistance is needed.