Administration Team Lead

Government of Alberta; Calgary; On-site; CAD 54,000 - 67,000; Full time

Job summary

The Government of Alberta is seeking an Administration Team Lead for a full-time position in Calgary. This role requires strong organizational and time management skills to manage manpower administration and program support, while ensuring operations align with established guidelines. Ideal candidates are expected to demonstrate exceptional communication and interpersonal skills as they lead a collaborative work environment.

Benefits

Flexible work arrangements

Professional development opportunities

Public Service Pension Plan

Qualifications

• High School Diploma plus four (4) years related experience in financial roles.
• A valid Class 5 driver's license is required.

Responsibilities

• Responsible for manpower administration and program support.
• Supervising staff to ensure operational goals are met.
• Preparing monthly manpower reports and expense forecasts.

Skills

Exceptional organizational skills

Time management skills

Communication skills

Problem solving skills

Interpersonal skills

Attention to detail

Education

High School Diploma

Tools

Excel

Job description

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Job Information
Job Title:Administration Team Lead
Job Requisition ID:72057
Ministry:Environment and Protected Areas
Location:Calgary
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary: Permanent
Scope:Open Competition
Closing Date: June 5, 2025
Classification: Administration Support 6
Salary: $2 ,073.50 to $2,549.41 bi-weekly ($54,118 - $66,539/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx .

We support Albertans in being proud stewards of air, land, water, and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources.

For more information about the Ministry of Environment and Protected Areas, please visit our website at: https://www.alberta.ca/environment-and-protected-areas .

Are you looking for an opportunity to use your senior administrative skills in a fast paced and dynamic environment? Join us as our Administrative Team Lead for an opportunity to challenge yourself and advance your administrative career with the Government of Alberta!

Reporting directly to the Finance and Administration Unit Lead, this position is responsible for manpower administration and program support. The ideal candidate will exercise confidentiality, professionalism, flexibility and initiative. Exceptional organizational and time management skills will be crucial in ensuring the diverse administrative and operational needs of clients are provided in a consistent, accurate and timely manner. Communication, problem solving, interpersonal skills, attention to detail, and the ability to meet deadlines are skills that will be essential to your success in this multi-faceted role.

Major responsibilities include manpower administration, general administration, and supervision of staff. With a focus on integrated and consistent delivery, these duties are expected for all program streams within the Region.

As an Administrative Unit Lead, your duties would also include but are not limited to:
• Providing expertise, support and assistance in the preparation of monthly manpower reports and expense forecasts.
• Running reports as required to support program needs.
• Ensuring work is completed in accordance with established policies, procedures and guidelines and in accordance with program delivery goals.
• Managing and training staff on administrative, financial and human resource related processes.
• Supervising staff to ensure operational goals are met.
• Ensuring staff serve clients, the general public and stakeholders in a courteous, professional & timely manner.

The successful candidate will strengthen our team by building a collaborative work environment thru listening, sharing information, and accepting others' points of view in an open, honest, and non-defensive way. They will be a self-starter with a drive for results who possesses both a keen eye for detail and creative problem solving skills.

As the ideal candidate, you will exercise confidentiality, professionalism, flexibility and initiative. Your exceptional organizational and time management skills and your passion for teamwork will be crucial in ensuring that the diverse administrative and operational needs of our clients are provided in a consistent, accurate and timely manner. Communication, problem solving, interpersonal skills, attention to detail, and the ability to meet deadlines are skills that will be essential to your success in this multi-faceted role. Well-developed supervisory skills; able to utilize knowledge and experience to determine appropriate procedure to use under varying situations. Able to engage and motivate staff to demonstrate superior performance. Skills to develop staff to meet their full potential and satisfy succession planning strategies.

Please click on this link to view the job description for this position

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf .

High School Diploma plus four (4) years of related experience in financial roles such as accounts payable and receivable, financial reporting or bookkeeping, budget administration, forecasting and expenditures or payroll.

A valid Class 5 drivers license is also required.

Equivalency:
Directly related education or experience considered on the basis of:
• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education.

Assets:
• Experience using Government of Alberta and ministry specific programs and applications including 1GX, EPS, FIRES/CAS and SAP.
• Experience working with complex excel documents with multiple formulas and rollup tabs.
• Experience working with of financial policies, procedures, agreements, regulations, and standard operating procedures.
• Proven experience as supervisor or relevant role will be preferred.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

This position is a full-time opportunity and is located in Calgary.

This position works Monday to Friday, 8:15 AM-4:30 PM, 36.25 hours a week.

In your application, please a include cover page detailing your interest, and role related experience. In your resume include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

This position will require final candidates to undergo a security clearance.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees:
• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx .
• Public Service Pension Plan (PSPP) - https://www.pspp.ca .
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits .
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive .
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles , for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html ).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Jane McEwen, TAS Administrator via email at [e-mail] .