Project Coordinator/Scheduler

ATCO Frontec; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

ATCO Frontec in Calgary, Alberta is seeking a Project Coordinator/Scheduler to join our team for a 9-month term. This full-time, in-office role focuses on coordinating maintenance activities, scheduling resources, tracking materials, and ensuring timely communication with clients and stakeholders.

The ideal candidate will have strong scheduling and coordination skills, experience in mechanical or electrical service environments, and a customer-focused approach.

Qualifications

• EIT or working toward EIT in Mechanical or Electrical technology with 3-5 years’ experience or Journeyman certificate as a plumber, HVAC Technician or Electrician with 3-5 years of experience.
• Minimum 3 years of experience in mechanical service project coordination and scheduling.
• Ability to pass extensive background check and obtain Government Security Clearance.
• Excellent organizational skills with keen attention to detail.
• Ability to collaborate and work effectively as part of a team.
• Self-motivated and proactive in problem-solving.
• Proficient computer skills.
• Experience in Databases and electronic file management software.
• AB class 5 (Non GDL) driver’s license required.

Responsibilities

• Assign maintenance work orders to technicians and ensure timely completion.
• Schedule equipment maintenance and service activities per maintenance plans and client requirements.
• Order required materials and parts to support maintenance and repair work.
• Coordinate and book technicians once materials are received for installation or maintenance.
• Provide regular updates to clients through ITMRS regarding scheduling and progress.
• Upload service reports, inspection reports, and completion documents to SharePoint and other systems.
• Maintain clear and professional communication with clients regarding maintenance activities and concerns.
• Handle day-to-day operational communications between clients, technicians, contractors, and internal teams.
• Ensure accurate record-keeping of work orders, materials, schedules, reports, and maintenance documentation.
• Support Project Manager in any other task.

Skills

EIT candidate in Mechanical/Electrical

3-5 years coordination/scheduling

Organizational skills

Education

Journeyman certificate in Plumbing/HVAC/Electrician

Tools

Databases

Electronic file management software

Job description

Position Overview:

ATCO Frontec is currently seeking a dedicated Project Coordinator/Scheduler to join our team. The ideal candidate will possess strong scheduling and coordination skills, excellent communication abilities, and a proven customer-focused approach to client relationship management.

In this role, you will provide essential administrative and operational support to Project Manager, coordinating maintenance activities, scheduling resources, tracking materials, and ensuring timely communication with clients and stakeholders.

This is a 9-month term position, working full-time, in-office located in Calgary, Alberta, with no hybrid work option available. Occasional travel may be required to project sites throughout Alberta to support project execution and client requirements.

Experience in an MEP (Mechanical, Electrical, and Plumbing) service organization is considered a strong asset.

Responsibilities:

• Assign maintenance work orders to technicians and ensure timely completion.


• Schedule equipment maintenance and service activities in accordance with maintenance plans and client requirements.


• Order required materials and parts to support maintenance and repair work.


• Coordinate and book technicians once materials are received and ready for installation or maintenance work.


• Provide regular updates to clients through ITMRS regarding scheduling, work progress, and task completion status.


• Upload service reports, inspection reports, and completion documents to SharePoint and other designated systems.


• Maintain clear and professional communication with clients regarding maintenance activities, schedules, and any service-related concerns.


• Handle day-to-day operational communications between clients, technicians, contractors, and internal teams.


• Ensure accurate record-keeping of work orders, materials, schedules, reports, and maintenance documentation


• Support Project Manager in any other task assigned.

Qualifications:

• EIT or working toward EIT in Mechanical or Electrical technology with 3-5 years’ of experience or Journeyman certificate as a plumber, HVAC Technician or Electrician with 3-5 years of experience.


• A minimum of 3 years of experience in Mechanical service project coordination and Scheduling.


• Must be able to pass an extensive background check and obtain Government Security Clearance.


• Excellent organizational skills with keen attention to detail.


• Ability to collaborate and work effectively as part of a team.


• Self-motivated and proactive in problem-solving.


• Proficient computer skills.


• Experience in Databases and electronic file management software


• AB class 5 (Non GDL) driver’s license required

What We Offer:

• A collaborative and dynamic work environment.


• Opportunities for professional growth and development.


• Competitive compensation and benefits package.

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Final candidates will be required to undergo an extensive background check and a Government Security Clearance Check.

Who We Are:

• At ATCO Frontec, we are committed to delivering innovative solutions in construction and infrastructure. We pride ourselves on our strong approach to quality, safety, and customer satisfaction. Join us in providing exceptional construction management and estimation services.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.