Admin Specialist, Front Desk

Siksika Nation; Siksiká #146, Alberta; On-site; CAD 36,000 - 46,000; Full time

Job summary

The Siksika Nation Housing department is seeking an Admin Specialist, Front Desk who will provide administrative support for day-to-day Housing operations. You will be the first point of contact for visitors and callers, ensuring a courteous and professional experience.

As a front desk specialist, you will manage records, mail, and office equipment, support scheduling, and collaborate with Housing staff to keep operations running smoothly in a respectful, community-focused environment.

Qualifications

• General office procedures knowledge
• Strong computer skills with Word, Outlook and Excel
• Excellent verbal and written communication
• Ability to work independently with minimal supervision
• Strong organizational and prioritization skills
• Ability to multitask and manage time effectively
• Grade 12 or GED; Office Admin certificate is asset
• Siksika Nation culture knowledge and ability to communicate in Siksika language

Responsibilities

• Answer phone calls and greet the public at front desk in a friendly, energetic, personable, polite, and professional manner
• Respond to inquiries and direct to the responsible staff
• Maintain records, files, and systems for Housing operations
• Manage incoming and outgoing mail or deliveries
• Maintain office equipment and place orders for supplies when inventory is low

Skills

Office procedures

Microsoft Word

Outlook

Excel

Interpersonal skills

Verbal and written communication

Time management

Independence

Team collaboration

Multi-tasking

Education

Grade 12 Diploma

GED equivalent

Office/Administrative Certificate

Job description

Position: Admin Specialist, Front Desk

Service Area: Housing

Salary: Based on Education and Experience

Date Posted: November 3, 2026

Closing Date: November 17, 2026

Competition Number: COO-01-11-03-26

POSITION SUMMARY

The Receptionist is primarily responsible for providing administrative support for the day-to-day activities and operations of the Housing department. This role is the first point of contact for any visitors, and all incoming phone calls to the office.

DUTIES & RESPONSIBILITIES: Duties include but are not limited to:1. Answer phone calls and greet the public at from desk in a friendly, energetic, personable, polite, and professional manner.2. Respond to all incoming inquiries and questions, and direct to the responsible role or person as required.3. Maintain a wide variety of records, files, and systems related to Siksika Housing operations or activities and create new records when requested.4. Responsible for collecting, sorting, recording, and distributing incoming and outgoing mail or deliveries.5. Maintain the functioning operation and maintenance of office equipment (photocopier, fax machine, etc.) and place orders of office supplies when inventory is low.

MINIMUM QUALIFICATIONS

Required Knowledge, Skills, and Abilities Knowledge of general office procedures and practices Required Knowledge, Skills, and Abilities

Strong proficient use of computer programs including Microsoft Word, Outlook, and Excel Consistently pleasant interpersonal skills, in verbal and written communications

Capacity to work independently with minimal supervision, and collaborate effectively as a valuable member of any team

Great communication abilities with internal team members, and with the general public and Nation members

Ability to organize and prioritize work and tasks assigned

Be able to manage multiple tasks at any one time while efficiently using time management skills

Education and Experience Grade 12 Diploma or GED equivalent Office or Administrative Certificate would be an asset Minimum of one year working as a receptionist or administrative support role in an office environment A combination of education and experience may be considered

Professional Designation/Certification/Licenses:Other:Current Satisfactory Criminal Records / Background Check

Requires general knowledge of the Siksika Nation culture and some ability to communicate in the Siksika language.

Position will be filled based on requirements and candidate qualifications. Priority: Siksika then others

• POSITION SUMMARY:
• MINIMUM QUALIFICATIONS: Required Knowledge, Skills, and Abilities
• Education and Experience