Admin Assistant - Perioperative Services - FT (J0926-0684)

Njoyn; Toronto; On-site; CAD 42,000 - 55,000; Full time

Job summary

North York General is seeking an Admin Assistant in the Perioperative Services department to provide administrative and clerical support, coordinate calendars, manage meetings and document preparation.

You will support CTM and cross-functional teams, handle confidential information, and ensure accurate minute taking and reporting, with attention to quality, safety and patient-centered care.

Qualifications

• Undergraduate degree preferred.
• Secretarial Courses or diploma or certificate in Office Administration.
• Recent Courses in Computer Applications, including Visio.
• Knowledge of office and management principles.
• Extensive calendar management experience.
• At least three years in a secretarial position with administrative experience.
• Knowledge of computer applications, i.e., word processing, spreadsheets, graphics.
• Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio.
• Develop reports and PowerPoint presentations as required.
• Accurate minute taking skills, filing.
• Accurate keyboarding, word processing skills - minimum 55 wpm.
• Resourcefulness and ability to adapt in response to Program's needs.
• Knowledge of Operating room terminology an asset.

Responsibilities

• Provide administrative support to CTM and Perioperative Services.
• Coordinate cross-functional/program team efforts for timely material delivery.
• Collaborate with program administrative assistants and assist in new hire training Cerner.
• Manage perioperative payroll submissions and confidential information.
• Plan meetings, prepare agendas, minutes and room arrangements as needed.

Skills

Extensive calendar management

Secretarial experience

Accurate minute taking

Keyboarding 55 wpm

Problem solving

Education

Undergraduate degree preferred

Secretarial diploma/certificate

Tools

Word

Excel

PowerPoint

Visio

Access

Job description

>>> Admin Assistant - Perioperative Services - FT (J0926-0684)Job Title:Admin Assistant - Perioperative Services - FT (J0926-0684)Location:General Site, 4001 Leslie Street#### Position Summary**Admin Assistant, Perioperative Services**You goal in this position is to provide administrative and clerical support to the Perioperative Service department. You will have the accountability for visibly role modelling the values and attributes of staff working in a hospital focused on quality, safety, risk and patient- and family- centered care. You will support NYGH's achievement of an ultra-safe hospital. You are a great relationship builder, highly organized, able to succeed in a fast paced environment, and are eager to engage with new challenges every single day. You have excellent interpersonal and customer service skills; you work well independently and with others. You also have excellent problem solving skills and effective management skills. You have excellent written and verbal communication skills. This position supports the Hospital's academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, learners, patients and families.* Provide specialized administrative support using demonstrated judgement, initiative and independence to assist the CTM and organizational objectives* Coordinate efforts across cross functional/program teams to ensure timely delivery of necessary material* Collaborates within the program administrative assistants* Assists in organizing new hire training Cerner* Manages perioperative pay roll submissions* Respond to information and/or document requests* Liaison with multiple external vendors* Provide administrative support relating to Endoscopy, OR and CCO blocks* Compile and disseminates material/documents related to perioperative services activities* Manage confidential information in a sensitive and professional manner* Prioritize, multi-task and effectively manage time and balance schedule of CTM* Utilize standard office equipment and order routine supplies* Coordinate and plan meetings including preparation and documentation of agendas, minutes (meeting attendance required), work plans and project charters and the room setup (IT, computer, etc.)* Comply with Occupational Health and Safety Standards* Perform other duties as required#### Qualifications* Undergraduate degree preferred* Secretarial Courses or diploma or certificate in Office Administration* Recent Courses in Computer Applications, including Visio* Knowledge of office and management principles* Extensive calendar management experience* At least three years in a secretarial position with administrative experience* Knowledge of computer applications, i.e., word processing, spreadsheets, graphics* Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio* Develop reports and PowerPoint presentations as required* Accurate minute taking skills, filing* Accurate keyboarding, word processing skills - minimum 55 wpm* Resourcefulness and ability to adapt in response to Program's needs* Knowledge of Operating room terminology an asset#### What We Offer**Working at NYGH means** working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada's leading hospitals. **This is a Full-Time Regular position, with 8-hour shifts, Day shifts in the Perioperative Services Department.** We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca#LI-BR1At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.* Patient Experience Office* Prenatal Classes and Education* Centre For Education* + News & Events* + Students+ - Medicine+ - Nursing- * Prior to First Day+ - Non Clinical+ - Interprofessional Education* + Staff & Physicians+ - Faculty Development* + Conferences* + Scholarship+ - Publications & Posters/Abstracts+ - Education Scholarship Showcase+ - Resources for Staff & Physicians* + Our stories* + Quick Links