Admin Assistant - Centre for Education, FTT (J0826-0462)

North York General Hospital; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

North York General Hospital is seeking an Administrative Assistant for the Centre for Education to coordinate and provide administrative support for education programs across the hospital.

You will support the student and teacher experience at NYGH with a high level of professionalism, communicating with trainees, program directors and staff, and handling scheduling and data management tasks.

Qualifications

• Bachelor of Arts or comparable postsecondary degree.
• 2–3 years of administrative experience.
• Experience working with external partners preferred.
• Bilingualism in French/English is an asset.

Responsibilities

• Coordinate and support student placement activities.
• Support student registration and orientation.
• Coordinate the student space for teaching and learning activities.
• Schedule medical students and teachers for teaching sessions, clinics, orientation, exams and other events.
• Communicate effectively with students and teaching faculty.
• Liaise with partners such as the University of Toronto and other educational institutions.
• Manage trainee matters with programme assistants.
• Support program evaluation and learner data reporting.
• Provide administrative support to Education Committees and Councils.
• Maintain Education related intranet/internet and related documentation.

Skills

Administrative experience

Communication skills

Organizational skills

Education

Bachelor of Arts or comparable degree

Job description

Company Bio

North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

Company Bio

North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community.

North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners.

We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career!

Position Summary

Administrative Assistant, Centre for Education

Your goal in this position is to provide coordination and administrative support of education programs through the Centre for Education. You will support the student and the teacher experience at North York General. You are able to carry out responsibilities with a high degree of professionalism. You have experience with undergraduate and/or postgraduate medical education programs. You have excellent communication, interpersonal and problem solving skills - the position requires frequent communication with medical trainees, educational program directors, undergraduate coordinators and staff and physicians. You have computer skills and facility with software applications commonly used in academic endeavours. You are able to work independently as well as in a collaborative team environment. This position supports the hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

• Coordinate and support student placement activities
• Support student registration and orientation
• Support the student space for teaching and learning activities
• Schedule medical students and teachers for teaching sessions, clinics, orientation, exams and other educational events
• Effectively communicate with the students and teaching faculty
• Liaise with University of Toronto, Peters Boyd Academy and other educational institutions as required
• Liaise with NYGH Program/Department Assistants with regard to trainee matters
• Facilitate program evaluation
• Provide information, problem solving and advice to students as needed
• Maintain and monitor the student Database
• Support learner data reporting
• Support faculty development events
• Provide administrative support for Education Committees and Councils
• Assist with maintaining the Education related intranet/internet
• Support the role of other Administrative Assistants/Education Coordinators, Centre for Education
• Liaise and correspond with the Professional Association of Interns and Residents of Ontario (PAIRO) as needed
• Provide administrative support to the Directors and Manager.

Qualifications

• Bachelor of Arts or comparable postsecondary degree
• 2-3 years of administrative experience
• Experience working with external partners preferred
• Bilingualism in French/English an asset

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals.

This is a Full-Time Temporary position (Feb 6, 2027, 6 months), 8 hours shifts, day shifts, in the Centre for Education.

We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca #INDO

Closing Statement

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.