Admin Assistant

Cencora | Pharma solutions; Regina; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in the healthcare sector seeks an Administrative Assistant to provide confidential support to its Directors. The position involves coordinating workflows, ensuring efficient operations, and requires strong organizational and communication skills. Ideal candidates will bring 3-5 years of experience in a similar role and a commitment to diverse and inclusive workforce practices.

Qualifications

• 3-5 years of experience working in a senior administrative assistant-type role.
• Excellent proficiency in editing material for clarity and accuracy.
• Ability to adapt to changing conditions.

Responsibilities

• Provide confidential administrative support to assigned Directors.
• Coordinate workflow with other administrative staff.
• Assist in accomplishing the Saskatchewan Health Authority’s objectives.

Skills

Organizational skills

Planning skills

Collaborative skills

Communication skills

Decision making skills

Education

Completion of Grade 12 supplemented by a recognized business course

Tools

Microsoft Office

Job description

Position # : V44780

Expected Start Date: May 12, 2025

Union: OOS

Facility: Saskatchewan Health Authority - Wascana Rehabilitation Centre

City/Town: Regina

Department: Director Office - Maternal and Children Education and Research

Type: Full-time regular

FTE: 1

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of confidential administrative support functions for Directors. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience

• "3-5 years of experience working in a senior administrative assistant-type role "

Education

• Completion of Grade 12 supplemented by a recognized business course

Other Education and Training

• Equivalent combination of education and experience

Competencies

• Organizational skills
• Planning skills
• Collaborative skills
• Communication skills
• Decision making skills

Knowledge and Abilities

• Superior interpersonal, communication and writing skills
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to work collegially, collaboratively and build positive relationships
• Ability to adapt to changing conditions
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to recognize and maintain confidential information
• Commitment to a diverse, representative workforce and cultural safety
• Commitment to quality, safety, and improvement striving towards zero harm
• Knowledge in minute taking

The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred.

Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team.

Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

We work together to improve our health and well-being. Every day. For everyone.

We are committed to building a representative, diverse, inclusive, and culturally responsive workforce.

We are committed to the Truth and Reconciliation Commissions Calls to Action.

We work in the spirit of truth and reconciliation, acknowledging Saskatchewan as the traditional territory of First Nations and Métis People.

Please note: Only applications that include all required documentation will be considered.