Accounts Receivable Specialist

AMETEK, Inc.; Waterloo; On-site; CAD 55,000 - 80,000; Full time

Job summary

AMETEK, Inc. via Virtek in Waterloo, Ontario seeks an Accounts Receivable Specialist to manage invoicing, cash application, collections and reconciliation across multiple entities and currencies.

Reporting to Accounting Manager and working in-office at Waterloo site, you'll perform credit reviews, maintain customer master data, prepare AR reports, and collaborate with Sales and Customer Service to resolve disputes. Proficiency in ERP systems and Excel required.

Qualifications

• Post-secondary degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 3 years experience in accounts receivable and credit management.
• Proficiency with ERP systems; experience with Epicor and SAP is considered an asset.
• Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIF, and related functions.
• High attention to detail with the ability to manage multiple competing priorities.
• Strong team player with a commitment to providing exceptional internal and external customer service.
• Excellent communication and collaboration skills.

Responsibilities

• Perform customer credit reviews and assessments including D&B review.
• Create and maintain customer master data in the ERP system, including updates to billing details, payment terms, tax information, and remittance instructions.
• Prepare, review, and distribute customer invoices and related documentation accurately and on time for multiple entities and currencies.
• Apply incoming payments to customer accounts accurately and in a timely manner, and investigate unapplied cash, short payments, deductions, and other account discrepancies.
• Monitor accounts receivable aging and proactively follow up with customers before and after invoice due dates to support timely collection of outstanding balances.
• Superuser of AR software, including dunning programs.
• Maintain accurate collection notes and follow-up records, and elevate overdue accounts, disputes, or high‑risk balances as appropriate.
• Work closely with Sales, Customer Service, and other internal stakeholders to resolve invoice disputes, customer deductions, billing issues, and payment delays.
• Identify billing or account issues requiring resolution, coordinate with the appropriate internal teams, and ensure open items are followed through to completion. Issue credit notes as required.
• Prepare weekly and monthly accounts receivable reports, including aging analysis, collection updates, overdue account summaries, and DSO tracking.
• Participate in cross‑functional meetings to review customer account issues, order holds, credit concerns, and collection priorities.
• Perform month‑end accounts receivable reconciliations and prepare supporting working papers for internal reporting, audit requests, and balance sheet review.
• Support process improvements by recommending enhancements to reporting, follow‑up practices, and system workflows to improve collection effectiveness.
• Identify and support opportunities to improve efficiency and automate accounts receivable processes while maintaining accuracy, internal controls, and service levels.
• Ensure compliance with company policies, internal controls, and documentation requirements related to accounts receivable activities.
• Support internal and external audit requests and other ad hoc projects related to accounts receivable, collections, and customer account management.
• Other duties as assigned.

Skills

Accounts receivable

ERP systems

Epicor

SAP

Excel

PivotTables

Attention to detail

Communication

Team player

Multi-currency invoicing

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Epicor ERP

SAP ERP

Microsoft Excel

Job description

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Job Title: Accounts Receivable Specialist

Location

Waterloo, ON, CA, N2V 2K1

Business Unit: FARO Insights

Posting Date: Jul 24, 2026

Job Description

Reporting to the Accounting Manager, this role supports general accounting within the Virtek group of companies, with focus on the accounts receivable function to ensure accurate and timely invoicing, cash application, collections, and reconciliation of customer accounts. The position helps maintain strong customer relationships while supporting accurate financial reporting, effective credit and collection practices, and compliance with company policies, local statutory requirements, and internal control standards, including Sarbanes-Oxley requirements applicable to a U.S. public company environment. This is an in-office position, where the selected candidate will be required to work out of our Waterloo, Ontario office.

Responsibilities

• Perform customer credit reviews and assessments including D&B review.
• Create and maintain customer master data in the ERP system, including updates to billing details, payment terms, tax information, and remittance instructions.
• Prepare, review, and distribute customer invoices and related documentation accurately and on time for multiple entities and currencies.
• Apply incoming payments to customer accounts accurately and in a timely manner, and investigate unapplied cash, short payments, deductions, and other account discrepancies.
• Monitor accounts receivable aging and proactively follow up with customers before and after invoice due dates to support timely collection of outstanding balances.
• Superuser of AR software, including dunning programs.
• Maintain accurate collection notes and follow-up records, and elevate overdue accounts, disputes, or high‑risk balances as appropriate.
• Work closely with Sales, Customer Service, and other internal stakeholders to resolve invoice disputes, customer deductions, billing issues, and payment delays.
• Identify billing or account issues requiring resolution, coordinate with the appropriate internal teams, and ensure open items are followed through to completion. Issue credit notes as required.
• Prepare weekly and monthly accounts receivable reports, including aging analysis, collection updates, overdue account summaries, and DSO tracking.
• Participate in cross‑functional meetings to review customer account issues, order holds, credit concerns, and collection priorities.
• Perform month‑end accounts receivable reconciliations and prepare supporting working papers for internal reporting, audit requests, and balance sheet review.
• Support process improvements by recommending enhancements to reporting, follow‑up practices, and system workflows to improve collection effectiveness.
• Identify and support opportunities to improve efficiency and automate accounts receivable processes while maintaining accuracy, internal controls, and service levels.
• Ensure compliance with company policies, internal controls, and documentation requirements related to accounts receivable activities.
• Support internal and external audit requests and other ad hoc projects related to accounts receivable, collections, and customer account management.
• Other duties as assigned.

Requirements

• Post‑secondary degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 3 years experience in accounts receivable and credit management.
• Proficiency with ERP systems; experience with Epicor and SAP is considered an asset.
• Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIF, and related functions.
• High attention to detail with the ability to manage multiple competing priorities.
• Strong team player with a commitment to providing exceptional internal and external customer service.
• Excellent communication and collaboration skills.

This position is an existing vacancy. AI technology may be used in the screening of candidates.

Virtek encourages applications from all qualified candidates. Accommodations are available upon request. Should you need an accommodation at any stage of the recruitment process please contact us at 519-746-7190 ext. 202.

Virtek Vision international is a high technology company based in Waterloo, Ontario. We are the world’s leader in providing laser and vision‑based projection and inspection solutions. Virtek has a dominant product position in the aerospace, prefabricated construction and industrial fabrication markets.

Virtek’s solutions support manufacturers world‑wide in a variety of specialized industries to assist with assembly processes. Our solutions project laser light onto a 3D work surface with high accuracy, speed, and precision for applications such as composite fiber ply layup, paint masking, placement of components or materials, quality inspection and reverse engineering.

For more information, please visit http://www.virtekvision.com orhttps://www.youtube.com/user/virtekvision

In 2024, Virtek was acquired by AMETEK, Inc., a leading global provider of industrial technology solutions.

Compensation

Currency: CAD

Salary Minimum: 55,000

Salary Maximum: 80,000

Incentive: No

Disclaimer: Where a specific pay range is noted, it is a good faith estimate at the time of this posting. The actual salary offered will be based on experience, skills, qualifications, market / business considerations, and geographic location.

AMETEK, Inc. is a leading global provider of industrial technology solutions servinga diverse set of attractive niche markets with annual sales over $7.5billion.

AMETEK is committed to making a safer, sustainable, and more productive world a reality. We use differentiated technology solutions to solve our customers’ most complex challenges. We employ 22,000 colleagues, in 35countries, that are grounded by our core values: Ethics and Integrity, Respect for the Individual,Inclusion, Teamwork, and Social Responsibility. AMETEKisa component of the S&P 500. Visit https://www.ametek.com/careers for more information.