Accounting Administrator

Quantum-Lifecycle-Partners-Lp; Barrie; Hybrid; CAD 52,000 - 66,000; Full time

Benefits offered by this job

Extended health

Dental benefits

RRSP match

3 weeks vacation

Education reimbursement

Employee assistance

Safety shoes

Glasses reimbursement

Employee purchase

Job summary

Quantum Lifecycle Partners LP in Barrie, Ontario, is seeking an Accounting Administrator to support accounts receivable operations in a hybrid role at 220 John Street. You will manage invoicing, cash applications, collections, and month-end activities within Dynamics 365 Business Central.

The ideal candidate has a accounting certificate and 3–5 years AR or general accounting experience, with strong Excel skills and attention to detail.

Qualifications

• College certificate or diploma in accounting, finance, or related field.
• 3–5 years of accounts receivable or general accounting experience.
• Experience with reconciliations, cash applications, collections and month-end close.

Responsibilities

• Process and post invoices, credit notes and cash receipts in Dynamics 365 BC.
• Perform daily cash applications and investigate unidentified payments.
• Reconcile customer accounts and resolve discrepancies.
• Monitor aging reports and assist with collections.
• Support month-end journal entries and intercompany transactions.
• Respond to inquiries from customers, vendors, and internal teams.
• Support audits with required documentation and analysis.
• Identify process improvements to enhance AR efficiency and controls.

Skills

Microsoft Excel

Analytical thinking

Attention to detail

Education

College certificate / diploma in accounting or finance

Tools

MS Dynamics 365 Business Central

Job description

Quantum Lifecycle Partners LP is Canada's largest and most important integrated computer asset disposal and recycling processor. We are committed to the safe and secure reuse of electronics, the responsible recycling of electronics to divert waste from landfills, and the recovery of natural resources from obsolete electronics.

Title: Accounting Administrator
Location: 220 John Street, Barrie, Ontario (Hybrid)
Shift time: 8:00 am to 4:30 pm
Position Status: PermanentFull-time
Existing Vacancy: Yes

Job Summary

The Accounting Administrator is responsible for supporting the Accounts Receivable function by ensuring the timely and accurate processing of customer transactions, cash applications, reconciliations, and collections activities. This position plays a key role in the month-end and year-end closing processes by maintaining accurate financial records, meeting critical deadlines, resolving discrepancies, and supporting audit requirements. The successful candidate will be highly organized, detail-oriented, and capable of working effectively in a fast-paced environment with competing priorities.

Key Responsibilities

• Process and post customer invoices, credit notes, and cash receipts in Microsoft Dynamics 365 Business Central, ensuring accuracy of customer information, pricing, taxes, and GL coding.
• Perform daily cash application activities and investigate unapplied or unidentified payments.
• Reconcile customer accounts and resolve discrepancies in a timely manner to maintain accurate accounts receivable records.
• Monitor customer aging reports and assist with collection activities and follow-up on overdue accounts.
• Support the preparation of month-end journal entries and ensure all AR-related transactions are completed by established deadlines.
• Complete intercompany accounting transactions and reconciliations in accordance with company policies
• Respond professionally and promptly to inquiries from customers, vendors, and internal departments.
• Support internal and external audits by providing required documentation and account analysis.
• Identify process improvement opportunities to enhance efficiency, accuracy, and internal controls within the Accounts Receivable function.

Qualifications

• College certificate / diploma in accounting, finance, or a related field.
• 3-5 years of Accounts Receivable experience, or general accounting experience.
• Experience with account reconciliations, cash applications, collections, and month-end closing activities.

Job Knowledge and Skills

• Experience with general accounting software; MS Dynamics 365 Business Central and integrated subsystems is an asset.
• Intermediate to advanced proficiency with Microsoft Excel, including pivot tables, lookups, and data analysis.
• Excellent analytical and problem-solving skills with strong attention to detail and organization.
• The ability to communicate professionally and clearly with employees, management, and customers.
• Ability to work independently and as part of a team in a deadline-driven environment; ability to meet month-end close deadlines while maintaining a high level of accuracy.
• Demonstrated ability to manage multiple priorities and consistently meet deadlines.

What We Offer

• Company-paid Extended Health & Dental Benefits
• Disability and Life Insurance
• RRSP Match Program up to 4%
• 3 weeks' vacation
• Education Reimbursement Program
• Employee Assistance Program
• Safety Shoes & Glasses Reimbursement
• Employee Purchase Program (up to 22% off on Qnovum.ca)
• Opportunity to play a part in protecting the environment and contributing to sustainability!

Quantum is an equal opportunity employer. We promote excellence through diversity and encourage all qualified persons to apply. We thank you for your interest; however, only those selected for an interview will be contacted. Quantum is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will collaborate with you to meet your needs. Accommodation may be provided in all parts of the hiring process.

Salary or wage rate ranges are the range in which Quantum reasonably expects to set a candidate’s pay for the posted position. Actual placement depends on the individual skills and experience level of a candidate plus the total compensation and equity across team members.

Automated technologies, such as artificial intelligence, may be incorporated into our recruitment process. This includes, but is not limited to, AI-driven screening and assessment methods.

Quantum offers a unique insight into the E-waste industry, with its fast-paced and ever-changing environment! To learn more about us, visit: www.quantumlifecycle.com