Accounts Receivable Specialist

Socket.dev; Saskatoon; On-site; CAD 42,000 - 64,000; Full time

Job summary

Dias Geophysical is seeking an Accounts Receivable Specialist to manage day-to-day invoicing, ensure contracts are reflected in bills, and monitor receivables. The role collaborates with Sales, Operations, Project Management, and Finance to gather data and resolve billing issues.

The ideal candidate has 2+ years in AR or related roles, strong detail-orientation, and solid communication skills. Proficiency in Excel and ERP tools is preferred, with knowledge of Canadian sales tax considered an

Qualifications

• 2+ years of experience in accounts receivable, billing, accounting, or a related role.
• Strong attention to detail and a high degree of accuracy.
• Experience interpreting contracts, purchase orders, or other billing documentation is an asset.
• Strong organizational and time-management skills, with the ability to manage multiple projects and competing priorities.
• Excellent written and verbal communication skills.
• Comfortable communicating with clients regarding invoices, account balances, and overdue payments.
• Strong problem-solving and investigative skills.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with accounting or ERP systems is an asset.
• Ability to work collaboratively with Sales, Operations, Project Management, and Finance teams.
• Knowledge of Canadian Sales tax would be an asset.

Responsibilities

• Prepare and issue accurate and timely invoices to clients based on contracts, purchase orders, project milestones, and supporting documentation.
• Review contracts and related documentation to ensure invoices reflect agreed-upon rates, terms, billing schedules, and requirements.
• Gather and validate billing information from Sales, Operations, Project Management, and other internal teams.
• Monitor accounts receivable balances and maintain accurate customer account records.
• Track outstanding invoices and proactively follow up with clients regarding overdue payments.
• Communicate professionally with clients to resolve billing questions, discrepancies, and payment issues.
• Investigate and resolve invoice discrepancies in collaboration with internal teams and clients.
• Apply customer payments and assist with account reconciliations as required.
• Maintain accurate records of invoices, payments, correspondence, and collection activities.
• Support month-end and year-end accounts receivable processes and reporting.
• Provide updates on outstanding receivables, aging accounts, and collection status to management.

Skills

Accounts receivable

Excel

Communication skills

Problem-solving

Time management

Tools

ERP systems

Microsoft Office

Job description

Position Summary

The Accounts Receivable Specialistis responsible formanaging the day-to-day accounts receivable process, including preparing and issuing client invoices, ensuring invoices accurately reflect contractual requirements, monitoring outstanding receivables, and following up on overdue accounts.

This role works closely withSales, Operations, Project Management, and Financeto gather the information for accurate and timely billing. The successful candidate will be highly organized, comfortable working with contracts and project information, and confident communicating with both internal teams and external clients.

Key Responsibilities

• Prepare and issueaccurateandtimelyinvoices to clients based on contracts, purchase orders, project milestones, and supporting documentation.

• Review contracts and related documentation to ensure invoices reflect agreed-upon rates, terms, billing schedules, and requirements.

• Gather andvalidatebilling information from Sales, Operations, Project Management, and other internal teams.

• Monitor accounts receivable balances andmaintainaccuratecustomer account records.

• Track outstanding invoices and proactively follow up with clientsregardingoverdue payments.

• Communicate professionally with clients to resolve billing questions, discrepancies, and payment issues.

• Investigate and resolve invoice discrepancies in collaboration with internal teams and clients.

• Apply customer payments andassistwith account reconciliations asrequired.

• Maintainaccuraterecords of invoices, payments, correspondence, and collection activities.

• Support month-end and year-end accounts receivable processes and reporting.

• Provide updates on outstanding receivables, aging accounts, and collection status to management.

• Identifypotential collection issues and escalate significant or recurring concerns appropriately.

• Assistwith improving billing and collection processes to increase efficiency and reduce outstanding receivables.

• Perform other accounting and administrative duties asrequired.

Qualifications and Experience

• 2+ years of experience in accounts receivable, billing, accounting, or a related role.

• Strong attention to detail and a high degree of accuracy.

• Experience interpreting contracts, purchase orders, or other billing documentation is an asset.

• Strong organizational and time-management skills, with the ability to manage multiple projects and competing priorities.

• Excellent written and verbal communication skills.

• Comfortable communicating with clientsregardinginvoices, account balances, and overdue payments.

• Strong problem-solving and investigative skills.

• Proficiencywith Microsoft Office, particularly Excel.

• Experience with accounting or ERP systems is an asset.
• Ability to work collaboratively with Sales, Operations, Project Management, and Finance teams.
• Knowledge of Canadian Sales tax would be an asset.

What We\'re Looking For

The ideal candidate isdetail-oriented, proactive, and comfortable taking ownership of the accounts receivable process. You are someone who can review a contract,identifywhat needs to be billed, work with internal teams to obtain the necessary information, and confidently follow up with clients to ensure payment is received on time.

You bring a professional and solutions-oriented approach to client communications and enjoy working in a collaborative, fast-paced environment.

Why Join Dias Geophysical?

• Work with a growing team in the geophysical services industry.

• Collaborate with a variety of teams and gain broad exposure to project-based operations.

• Opportunity to contribute to and improve financial processes.

• Supportive, team-oriented work environment.

• Competitive compensation and benefits package.

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