Accounts Receivable Specialist

Exceleris; Montreal; On-site; CAD 52,000 - 72,000; Full time

Job summary

Exceleris is seeking an experienced Accounts Receivable (AR) Specialist for an initial 6–12 month temporary contract in Montreal, Canada. The role requires deep NetSuite expertise, strong AR, collections, cash application, and reconciliations skills, with a leadership mindset to clean up the AR schedule and implement improved processes.

You will independently manage AR operations, own the AR inbox, and drive accuracy in balances and reporting while addressing unapplied cash and aged AR.

Qualifications

• Experience in NetSuite AR modules and hands-on AR issue resolution.
• Proven track record in accounts receivable, cash posting, and reconciliations.
• Experience cleaning up aged AR balances and unapplied cash.

Responsibilities

• Lead AR cleanup and process improvements to clean the AR schedule.
• Manage unapplied cash backlog and aging AR balances.
• Investigate discrepancies and determine resolutions, including write-offs thresholds.
• Oversee cash receipts processing and ensure accurate posting to AR.
• Own AR inbox, respond to inquiries, and monitor invoicing status across revenue streams.

Skills

NetSuite

Accounts Receivable

Cash Application

Collections

Reconciliations

Process Improvement

Job description

We are seeking an experienced Accounts Receivable (AR) Specialist for a temporary contract expected to last 6 to 12 months, with the possibility of permanency. The ideal candidate will be an expert in NetSuite, with strong AR and collections experience, who can take ownership of cleaning up the AR schedule, resolving outstanding issues, and implementing improved processes.

This person must be comfortable working independently with limited supervision, taking a leadership role in identifying and resolving issues, and ensuring the accuracy of AR balances and reporting.

Key Responsibilities

AR Cleanup and Process Improvement

• Take ownership of cleaning up the AR schedule, which is the primary priority of this role.
• Clear the backlog of unapplied cash.
• Clean up old and aged AR balances, including long-standing unidentified amounts.
• Investigate discrepancies and determine how to resolve outstanding issues.
• Help design and document a process for determining when to investigate variances versus write them off, including thresholds and approval levels.
• Review unbilled amounts, confirm their validity, and ensure amounts that should be invoiced are sent through to billing.
• Support the cleanup of AR reporting and reconciliations to ensure balances tie to the balance sheet.
• Review and improve processes related to cash receipts, including how cheques are received and processed.
• Establish and implement processes to improve AR accuracy, efficiency, and consistency.

Day-to-Day AR Operations

• Own the AR inbox and respond to partner questions and requests.
• Manage cash application and collections follow-up.
• Track invoicing status across revenue streams and flag items that are delayed or stalled.
• Perform account reconciliations and investigate discrepancies.
• Handle general accounts receivable responsibilities as required.

Qualifications and Experience

• Strong expertise in NetSuite, including hands-on experience navigating the system and resolving AR issues.
• Proven experience in accounts receivable, including collections, cash application, and reconciliations.
• Demonstrated experience cleaning up aged AR balances, unapplied cash, and complex AR schedules.
• Strong problem-solving skills, with the ability to investigate discrepancies and determine appropriate resolutions.
• Experience developing, documenting, and improving accounting processes.
• Ability to take ownership of priorities and work independently with limited supervision.
• Strong organizational skills and attention to detail.