Accounts Receivable Specialist

Hartmann Canada Inc; Brantford; On-site; CAD 63,000 - 68,000; Full time

Benefits offered by this job

Annual Variable Compensation

Professional Career Development

Education Reimbursement & Training

Group Health insurance benefits

Employee and Family Assistance Program

Job summary

Hartmann Canada Inc. in Brantford, Ontario is a division of Hartmann North America and a world leader in moulded fibre egg cartons.

The Accounts Receivable Specialist is responsible for accurate and on-time collection of payments, invoicing, credits, and payments processing while ensuring SOPs are current. Key duties include daily banking, cash application, accounts maintenance, rebates, intercompany invoicing, and AR reporting.

Qualifications

• Bachelor's level accounting or finance education; professional experience considered.
• 10+ years in Accounts Receivable, manufacturing experience preferred.
• Experience with large ERP systems (Infor M3, SAP, Oracle) is a plus.
• Strong analytical, organizational and decision-making skills.

Responsibilities

• Process invoices, credits and payments; manage customer master data.
• Perform daily banking, cash receipts, and journal entries.
• Run AR reporting and reconciliations; coordinate intercompany invoicing.
• Assist with taxes (HST) and SOP compliance.
• Support audits and back-ups in finance functions.

Skills

Analytical thinking

Time management

Communication skills

Interpersonal skills

Attention to detail

Education

Accounting Diploma or higher

Tools

Infor M3 ERP

SAP

Oracle ERP

Job description

Salary Range: $63,000.00 To $68,000.00 Annually

Hartmann Canada Inc, in Brantford, Ontario is a division of Hartmann North America. We are the world leader of moulded fibre egg cartons. The demand for moulded fibre and environmentally sustainable products is rapidly increasing. Hartmann has committed and invested in this area to meet the growing demand of our products.

This position is responsible for the accurate and on time collection of payments for the Company. The Accounts Receivable Specialist create invoices, send bills to customers, process credits and payments using a variety of payment methods. Ensure SOPs and detailed work instructions are accurate and current.

Key Responsibilities

• Daily Banking- pull statements, apply cash receipts, generate journal entries, upload ACH, complete wires
• Ensure nightly functionality of automated invoicing
• Manage Customer accounts and master data, including sales pricing and rebates
• Issuance of rebates to customers
• Manage Accounts Receivable insurance for customers
• Setup or update customers and price lists as needed
• Provide front-line customer service by answering inquiries, making payment arrangements, and protecting company’s interests
• Process as required manual invoicing to customers, issue credits, intercompany charge backs, artwork charges, invoicing for part transfers between divisions
• Run Intercompany invoicing within North America
• Review customer orders and release in they system as required
• Credit Issuance and update of QA spreadsheet
• Intercompany payments within North American divisions as needed to pay down invoices for funding
• Cash payables cheques in ERP system
• Track daily cash flow, coordinate cash payment requirements with AP and incoming receipts with AR to ensure cash flow requirements are met within banking arrangements
• AR reporting
• Perform Reconciliations of Accounts receivable, Banks and other assigned accounts
• Calculate and submit all applicable commodity taxes, including applicable reconciliations and reporting (HST)
• Support and back up other finance functions as required
• Other duties as assigned by Manager

Other Functions

• Pull customer and vendor data for sanctions – review
• Perform semi-annual reviews of customer credit limits, credit limit policy and exceptions
• Assist with ad-hoc requests for information from various parties
• Assist in audits by pulling supporting documentation for government, interim and year end audits
• Create or update SOP’s on as needed basis to reflect current processes and policies
• Identify ways to automate and improve functions
• Participate in system improvements, quarterly test cases and system implementations
• Collaboration with European counter parts to align processes
• Calculate and submit all applicable commodity taxes, including applicable reconciliations and reporting
• Prepare ad-hoc reports as required
• Quick learner and willingness to automate and improve processes
• Demonstrated ability to work independently and as part of a team
• Demonstrated strength in communication (verbal and written), interpersonal, organizational and time management skills
• Enthusiastic and motivated to work in a high-paced, changing environment

Analytical Thinking

Interactive Communication

Time Management/Priority Setting

Business Perspective

Attention to Detail/Accuracy

Minimum Qualifications

• Accounting Diploma or above in Finance, Business Finance, Accounting, related experience will be considered
• Minimum of 10+ years working experience in Accounts Receivable with experience in Manufacturing a must
• Experience with Infor M3 (ERP) or other large ERP, SAP, Oracle would be an asset
• Strong mechanical and decision-making skills

Previous Experience Required

• 5-10 years of related work experience, preferably within the manufacturing industry
• Knowledge of Canadian GAAP and some familiarity with US and International GAAP

What we offer

We offer attractive working conditions and benefits to our employees and their families:

• Annual Variable Compensation
• Professional Career Development opportunity
• Education Reimbursement & Training Opportunities
• Group Health insurance benefits
• Employee and Family Assistance Program

Why Join Us

At Hartmann Packaging, we genuinely value our employees and are dedicated to supporting their well‑being and professional growth. We offer a well‑rounded benefits package that includes:

• Prescription Drug Coverage
• Extended Health Benefits
• Dental Care
• Vision Care
• Accidental Death & Dismemberment (AD&D) Insurance

We also provide additional perks designed to enhance your work‑life balance and support your personal development:

• Supportive Work-Life Balance
• A ‘Random/Float Day’ Off
• Fun, Employee‑Led Social Events
• Recognition Through Employee Awards
• Weekly Pay Schedule for Hourly Employees
• Allowance for Safety Boots and Prescription Glasses

…And so much more!

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current, existing vacancy within our organization.

Hartmann Packaging is an equal opportunity employer. We are committed to meeting the needs of applicants with disabilities in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005. If you require accommodation at any stage of the hiring process, please contact our Human Resources team.