Accounts Receivable Coordinator

CPCS; Ottawa, Toronto, Montreal (administrative region); On-site; CAD 50,000 - 58,000; Full time

Benefits offered by this job

Health benefits

Bonus potential

Profit sharing

Flexible work arrangements

Paid time off

Job summary

CPCS is hiring an Accounts Receivable Coordinator to support data entry and reconciliation within the Finance and Accounting team. The role involves preparing invoices, reconciling payments, issuing statements, and maintaining filing systems.

The position requires a bachelor’s degree or diploma in accounting and at least 2 years of AR experience, with potential for growth in a multi-location, international context. Ottawa, Montreal, and Toronto offices may be involved.

Qualifications

• Bachelor’s degree or college diploma in accounting.
• At least 2 years of experience in accounts receivable.
• Knowledge of accounting rules, practices, tax laws, and reporting requirements.
• Proven ability to calculate, post, correct, and manage accounting figures.
• Familiarity with payment regulations and fair credit practices.
• High ethical standards for handling confidential information and monetary transactions.
• Experience in preparing financial reports and performing account reconciliations.
• Proficiency in MS Word, and Excel.
• Ability to adapt to and learn new software, such as Deltek Vantagepoint.

Responsibilities

• Administer the timely preparation of client invoices in accordance with client contract agreements.
• Coordinate with Project Directors, Project Managers, and Accounts Payable to ensure timely submission of subcontractor invoices and employee expense claims required for time and material invoicing.
• Investigate and resolve billing discrepancies or misapplied transactions.
• Calculate, prepare, and issue documents related to accounts, such as bills, invoices, account statements, and other financial statements.
• Code, total, batch, enter, verify, and reconcile time and material invoicing.
• Respond to Project Manager inquiries, maintain good customer relations, and solve problems.
• Perform related clerical duties, such as word processing, maintaining paperless filing and record systems.
• Assist the Corporate Accounting and Reporting Manager in monthly account statement reviews and analysis.
• Ensure the strict confidentiality and privacy of financial records.
• Stay current with all regulations, practices, tax laws, reporting requirements, and industry trends.
• Perform other duties as required.

Skills

Accounting basics

MS Excel

Financial reporting

Attention to detail

Education

Bachelor’s degree or College diploma in accounting

Tools

MS Word

Deltek Vantagepoint

Job description

CPCS, advisors to infrastructure leaders

Title: Accounts Receivable Coordinator

Status: New permanent, full time, Location: Ottawa, Montreal, Toronto

Travel: Not required

Annual salary range: CA$ 50,000-58,000

Who we are

At CPCS, we’re collaborative, fun, and deeply dedicated advisors that are shaping the development of infrastructure because the world depends on good infrastructure to function. And good infrastructure can look like this:

• Connecting people to family, work, healthcare, education, and more through safe, and reliable transit.
• Creating access to clean sources of energy in countries where access is not commonplace, opening opportunities for the use of healthcare and education technologies.
• Making better use of existing transport infrastructure through policy or regulatory solutions to reduce congestion.

Our mission is exactly this: Finding the better solution to any given transportation, energy, and infrastructure challenge or opportunity that ultimately affects peoples’ day-to-day lives. Our purpose is clear: Better infrastructure solutions = Better lives. By joining a global employee-owned management consulting firm, you’ll tackle big challenges that shape economies and communities worldwide.

Headquartered in Canada with offices around the world, our 200+ CPCSers have completed over 1,800 projects in 120 countries. If you thrive on intellectual curiosity, problem-solving, and collaboration, you’ll find your place at CPCS.

To get a feel for what it’s like to join our international team, visit our Careers page, consult our Glassdoor and discover our core beliefs. You can also check our magazine.

The opportunity

We're hiring a full-time, Accounts Receivable Coordinator to support data entry and reconciliation of all transactions within our Finance and Accounting team.

This person in this position is responsible for handling data entry accurately and efficiently, taking care of the preparation of invoices, reconciliation of payments, and issuing statements of account. This role also involves maintaining filing and record systems.

Your responsibilities

Under the guidance of our Director of Finance, you will:

• Administer the timely preparation of client invoices in accordance with client contract agreements.
• Coordinate with Project Directors, Project Managers, and Accounts Payable to ensure timely submission of subcontractor invoices and employee expense claims required for time and material invoicing.
• Investigate and resolve billing discrepancies or misapplied transactions.
• Calculate, prepare, and issue documents related to accounts, such as bills, invoices, account statements, and other financial statements.
• Code, total, batch, enter, verify, and reconcile time and material invoicing.
• Respond to Project Manager inquiries, maintain good customer relations, and solve problems.
• Perform related clerical duties, such as word processing, maintaining paperless filing and record systems.
• Assist the Corporate Accounting and Reporting Manager in monthly account statement reviews and analysis.
• Ensure the strict confidentiality and privacy of financial records.
• Stay current with all regulations, practices, tax laws, reporting requirements, and industry trends.
• Perform other duties as required.

What you bring to the team

• Bachelor’s degree or College diploma in accounting.
• At least 2 years of experience in accounts receivable, preferably in a multi-currency/international organization.
• Knowledge of accounting rules, practices, tax laws, and reporting requirements.
• Proven ability to calculate, post, correct, and manage accounting figures and financial records.
• Familiarity with payment regulations and fair credit practices.
• High ethical standards for handling confidential information and monetary transactions.
• Experience in preparing financial reports and performing account reconciliations.
• Proficiency in MS Word, and Excel.
• Ability to adapt to and learn new software, such as Deltek Vantagepoint.

We're looking for someone who

• Enjoys a challenge
• Has superior oral and written communication skills
• Has strong organizational skills
• Can manage and prioritize multiple tasks under tight timelines
• Can work independently and within teams
• Welcomes coaching and feedback
• Is an avid learner and keeps their skills sharp

This will set you apart from other candidates

• Experience in a multi-currency international organization
• Fluency in French
• Demonstrated problem identification and problem resolution skills

Support for you, professionally and personally

Professional growth:

We support your growth and professional development at CPCS by providing training, coaching, mentorship and regular feedback.

Meaningful connection:

We believe in engaging collaboratively with passionate, diverse and motivated clients, team members and stakeholders to understand various viewpoints.

Greater impact

We believe in helping infrastructure leaders make more impactful decisions. Everything we do seeks to enable positive economic, social and environmental impacts.

Competitive compensation:

We offer all team members competitive base salaries along with a benefits package that includes superior health and wellness programs. You could be eligible to receive a performance-based bonus. With time and proven excellence, you may be invited to become a company shareholder and benefit from company dividends and profit sharing. We also offer flexible work arrangements and ample, defined time off.

• Applications will be accepted until October 27, 2026

Our Recruitment Process

Our recruitment process includes the following steps:

• Application review: We carefully assess every application
• A phone screening: A quick chat to get to know you better and answer any questions
• Practical exercise: A times exercise to assess your accounting knowledge and Excel skills
• An interview with the hiring team (VP of the division) and potentially other team members: A deeper conversation about your experience, skills, and what excites you about CPCS
• Final discussion: For some roles, we may have an additional step to ensure a great fit
• Offer and onboarding: If it’s a match, we’ll welcome you to the team!

Please be advised that AI technology is used in the interview process for note recording.

Our recruitment practices

CPCS is an equal opportunity employer. We actively encourage applications from women, Indigenous Peoples, persons with disabilities, veterans and members of underrepresented groups. We foster an environment where our people feel safe, heard and valued. Our belief is that we all have unique talents, perspectives and backgrounds. We do not discriminate on the basis of race, religion, color, gender expression or identity, sexual orientation, national origin, citizenship, age, marital status, disability status, or any other characteristic protected by law.

CANADA: CPCS is committed to, and will strive to ensure that, the Accessibility for Ontarians with Disabilities Act (AODA), 2005, its regulations, standards and all other relevant legislation are applied in a timely fashion. We'll provide all qualified applicants and employees who have disabilities with reasonable accommodations as required by law. If this is your case, please contact [e-mail] or 613-237-2500. Read more about our commitment to accessibility.