Accounts Receivable Coordinator

Bee-Clean Building Maintenance; Edmonton; Presencial; CAD 50.000 - 55.000; Tempo integral

Benefícios oferecidos por esta vaga

Dental care

Extended health care

Resumo da vaga

Bee-Clean Building Maintenance, Inc. is seeking an Accounts Receivable Coordinator for our Edmonton, Alberta office.

This full-time role focuses on accurate invoicing, collections, and maintaining financial records with confidentiality and high service standards. The ideal candidate will have at least 3 years AR experience, strong Excel and Outlook skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualificações

• Minimum 3 years of accounts receivable experience.
• Strong understanding of basic accounting principles and reconciliations.
• Experience with sales tax and client-facing environments.
• Proficient with MS Office, especially Excel and Outlook.
• Ability to learn new software and maintain confidentiality.

Responsabilidades

• Prepare, create, and submit customer invoices accurately and on time.
• Upload invoices to client portals as required.
• Maintain organized digital records of invoices, debit notes, and credit notes.
• Investigate and resolve account discrepancies with sales and management.
• Process adjustments and deductions to ensure accurate records.
• Manage collections and communicate with customers regarding outstanding balances.
• Maintain confidentiality of sensitive information and support customer service.
• Assist with accounting processes and drive departmental efficiency.
• Complete additional duties as assigned by senior management.

Conhecimentos

Accounts receivable

Excel

Outlook

Customer service

Communication

Time management

Detail oriented

Problem solving

Independence

Teamwork

Process improvement

Formação

Diploma or degree in accounting/finance

Ferramentas

WinTeam ERP

Descrição da vaga

Location: Edmonton, Alberta
Job Type: Full-Time, Permanent
Salary: $50,000–$55,000 per year
Schedule: Monday to Friday, 8-hour day shifts

About Bee-Clean

Bee-Clean Building Maintenance is proudly 100% Canadian-owned and operated and is recognized as Canada’s largest janitorial service provider. With decades of experience, we deliver professional cleaning services to clients across the public and private sectors.

We are currently seeking a detail-oriented and organized Accounts Receivable Coordinator to join our accounting team at our Edmonton, Alberta office.

The ideal candidate will have strong accounts receivable experience, excellent communication and organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Position Overview

The Accounts Receivable Coordinator plays an important role in supporting Bee-Clean’s financial operations by ensuring accurate invoicing, maintaining financial records, managing collections, and resolving account discrepancies.

Reporting to the Controller, this position is responsible for maintaining accurate accounts receivable records, communicating with clients regarding outstanding payments, and supporting the overall efficiency of the accounting department.

The successful candidate will demonstrate strong attention to detail, professionalism, confidentiality, and a commitment to providing excellent customer service.

Key Responsibilities

• Prepare, create, and submit customer invoices accurately and on time.
• Upload invoices to client portals as required.
• Maintain organized digital records of invoices, debit notes, and credit notes.
• Investigate and resolve account discrepancies by working with sales, account management, and senior management teams.
• Process authorized adjustments and deductions to ensure accurate financial records.
• Manage accounts receivable collections, including contacting customers regarding outstanding balances and reviewing payment histories and payment arrangements.
• Maintain confidentiality when handling sensitive financial and organizational information.
• Support internal and external communications, customer service, training, and issue resolution as needed.
• Assist with accounting processes and contribute to improvements in departmental efficiency.
• Complete additional accounting and administrative duties as assigned by senior management.

Qualifications and Skills

Required Qualifications:

• Minimum 3 years of accounts receivable experience, with 3–5 years preferred.
• Strong understanding of basic accounting principles, account reconciliation procedures, and sales tax.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Experience working in a fast-paced, client-facing environment.
• Excellent customer service, communication, and interpersonal skills.
• Strong organizational, time management, and prioritization abilities.
• Exceptional attention to detail and accuracy.
• Ability to work independently and collaboratively as part of a team.
• Strong problem-solving, decision-making, and analytical skills.
• Ability to manage competing priorities, work under pressure, and meet deadlines.
• High level of professionalism, integrity, and confidentiality.
• Ability to learn and adapt to new software and accounting systems.
• Ability to understand and follow company policies and procedures.
• Self-motivated with a strong work ethic and a proactive approach to responsibilities.

Preferred Qualifications:

• Diploma or degree in accounting, finance, or a related field.
• Previous accounts receivable experience in the building maintenance or facility services industry.
• Experience using WinTeam ERP software.
• Experience identifying opportunities for process improvement.

Working Conditions

• Full-time, permanent position in an office environment.
• Monday to Friday schedule.
• Regular 8-hour day shifts.
• Ability to manage multiple tasks and deadlines in a fast-paced accounting environment.

Compensation and Benefits

Salary: $50,000–$55,000 annually, based on qualifications and experience.

Bee-Clean offers the following benefits:

• Dental care
• Extended health care