Accounts Receivable & Collections Specialist

Boughton Law Corporation

Vancouver

On-site

CAD 70,000 - 85,000

Full time

5 days ago

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Benefits offered by this job

Health benefits

Wellness subsidy

Matching pension plan

Flexible work arrangements

Tuition allowance

Personal leave days

Employee Assistance Program

Referral bonus program

Job summary

Boughton Law Corporation, a Vancouver-based law firm, seeks an experienced Accounts Receivable and Collections professional to join our accounting team. This role focuses on firm credit, collections, and supporting various accounting activities.

Reporting to the Controller, you will work closely with lawyers and staff to manage aged receivables, communicate with clients, and implement strategies to reduce delinquent accounts. A minimum of three years in credit/collections is expected.

Qualifications

Minimum three years of direct credit and collections experience.
Sound working knowledge of accounting procedures and accounts receivable practices.
Strong negotiation, interpersonal, written, and verbal communication skills.
Post-secondary education in accounting, bookkeeping, business, or related field.
Experience with billing and invoicing processes in a legal or professional services environment is an asset.
Experience with Small Claims or formal collection proceedings is an asset.
Knowledge of law firm accounting and trust accounting requirements is an asset.

Responsibilities

Own the firm's credit and collections cycle and support timely collection of outstanding accounts.
Administer and apply the firm's credit and collections policies and procedures.
Review aged receivable reports to identify overdue accounts and priorities.
Communicate with clients by phone and email regarding balances.
Negotiate and document payment arrangements with clients with lawyer input.
Maintain complete collection histories and records for each account.

Skills

Credit & collections

Negotiation

Communication (written)

Accounting procedures

Accounts receivable

Team collaboration

Education

Post-secondary education in accounting or bookkeeping

Tools

Microsoft Excel

Microsoft Word

Outlook

Acumin or legal accounting software

Job description

Who We Are

Boughton Law is a Vancouver-based law firm. We do things differently. We are committed to excellence, integrity, professionalism, community, and continuous development. Our values foster a collaborative and engaging work environment where people are supported, challenged, and encouraged to grow.

If you thrive on meaningful work and share our forward-thinking approach, we would love to hear from you.

Boughton Law is an equal opportunity employer committed to fostering a diverse and inclusive workplace. Accommodations are available upon request for candidates participating in all aspects of the recruitment process.

Who We Are Looking For

We are seeking an experienced Accounts Receivable and Collections professional to join our accounting team. This role is primarily responsible for the firm's credit and collections function and also provides support across a variety of accounting activities. The position reports to the Controller and works closely with lawyers and members of the accounting team.

Job Duties & Responsibilities

Credit & Collections

Take ownership of the firm's credit and collections cycle and support the timely collection of outstanding accounts
Administer and apply the firm's credit and collections policies and procedures
Review and analyze aged accounts receivable reports to identify overdue accounts and collection priorities
Communicate with clients by telephone and email regarding outstanding balances
Send reminder statements of account and other collection correspondence
Consult with lawyers regarding collection strategies and next steps for outstanding accounts
Identify delinquent and high-risk accounts and recommend appropriate collection strategies
Negotiate and document payment arrangements with clients, in consultation with the responsible lawyer
Maintain complete and accurate collection histories and records for each account
Process payments and prepare related documentation
Respond to client inquiries and confirm receipt of payments
Develop and implement strategies to reduce aged receivables, improve collections performance, and minimize write-offs
Review and process approved work in progress write-offs
Coordinate the involvement of third-party collection agencies, where appropriate
Assist with collection matters that proceed to legal action, including Small Claims proceedings, default judgment, and execution, as required
Complete client and vendor EFT forms
Perform file activations and credit limit increases as requested

Accounting Support

Assist with general ledger maintenance, including deposits and journal entries
Assist with monthly bank and account reconciliations
Assist with year-end reconciliations and working papers
Code and post accounting transactions to the appropriate accounts
Prepare reports relating to work in progress and trust balances
Prepare ad hoc reports as required
Provide backup support to members of the accounting team, including accounts payable and trust accounting functions
Identify opportunities to improve collections and accounting processes
Perform other related administrative duties and special projects as assigned

What You Offer

Minimum three years of direct credit and collections experience, including responsibility for managing aged accounts receivable and collecting outstanding accounts
Sound working knowledge of accounting procedures and accounts receivable practices
Strong negotiation, interpersonal, written, and verbal communication skills
Post-secondary education in accounting, bookkeeping, business, or a related field
Experience with billing and invoicing processes in a legal or professional services environment is an asset
Demonstrated success negotiating payment arrangements and resolving complex collection matters
Experience preparing account reconciliations, journal entries, and accounting reports
Experience with Small Claims or formal collection proceedings is an asset
Knowledge of law firm accounting and trust accounting requirements is an asset
Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook
Experience using Acumin or other legal accounting software is an asset
Excellent organization, follow-through, and attention to detail
Ability to work independently with minimal direction and collaboratively within a team
Professional judgment and discretion when handling confidential financial and client information
Ability to manage competing priorities and occasional overtime based on operational needs

What We Offer

We offer a collaborative and professional environment with a strong team culture. The salary range for this position is $70,000 to $85,000, with final compensation determined based on experience and reflective of the demands and scope of the role.