Accounts Receivable Clerk (6-month maternity coverage contract)

Woodtone; Chilliwack; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Paid time off (sick pay/vacation)

Company Chef

Opportunities to develop, learn and go

Job summary

Woodtone is seeking an Accounts Receivable Clerk for a 6‑month maternity coverage contract in Chilliwack, BC. The role covers invoicing, payment processing, credit terms, collections, and AR reporting, with a focus on accuracy and confidentiality.

The ideal candidate will have at least 1 year in AR, multi-currency experience is a plus, and strong MS Office skills. Join a collaborative finance team in a hands-on role.

Qualifications

• Minimum of 1 year experience in accounts receivable and collections.
• Experience in a multi-currency environment is considered an asset.
• Proficient in MS Office, including Excel, Outlook, and Word.
• Strong interpersonal skills and ability to maintain confidentiality.

Responsibilities

• Create and send invoices and credit notes to customers with accuracy and attention to detail.
• Process incoming cheque scans and ACH/EFT deposits and apply payments in systems.
• Process credit card payments using online point-of-sale system.
• Investigate and resolve any irregularities or enquiries, including short payments, overpayments, and invoicing errors.
• Analyze and manage customers' credit and terms.
• Perform credit checks on new customers.
• Perform account reconciliations.
• Maintain accounts receivable files and records in an accurate and up-to-date manner.
• Deliver exceptional customer service during all interactions with customers.
• Produce semi-monthly and monthly AR aged summary reports.

Skills

Accounts Receivable

Credit checks

Collections

Customer service

Time management

Tools

Excel

Outlook

Word

Job description

Woodtone is committed to Building What Matters - manufacturing beautiful products, constructing great homes and developing strong relationships.

Any builder knows that building what matters is more than about having the right tools or an individual mindset. Building something that's truly valuable, that lasts, so often comes down to having people you can depend on, who understand what you need and when you need it, and who can stand proudly behind the work they do. We all want to build a legacy, but the stuff of legacies isn't stuff at all - it's people, trusted partners united by a shared purpose, and the support of people who care. To that end, we don't just produce beautiful, long-lasting building materials, we build relationships that last.

Woodtone manufactures interior and exterior product solutions for the home with an unsurpassed level of quality. We create siding, posts, trim, wood paneling products and more, that are exceptionally beautiful and built to last. Woodtone has been family-owned and operated for 49 years. As a member of our team, you are part of the family. We take pride in providing team members with an unmatched company culture that puts relationships first. Coupled with a competitive salary, bonus, and benefits program, we aim to provide an incomparable employment experience.

Learn more about Woodtone by visiting us at www.woodtone.com

Why work at Woodtone?

Our products and business would not be here without our people. Relationships are core to our business. We treat all staff like family, we trust each other, and we always make time for fun. In addition to working with a dedicated, creative, and passionate group, you can expect the following as a Woodtone team member:

• Paid time off (sick pay/vacation)
• Company Chef
• Opportunities to develop, learn and grow

We are looking for a passionate, caring, genuine, principled, confident, driven individual who demonstrates a craftsmanship mindset and is committed to quality.

The Opportunity

Woodtone is seeking a person who is highly motivated, self-disciplined and wants to contribute to the growth and success of a winning team. This is a 6-month maternity coverage contract. Reporting to the Chief Financial Officer, the Accounts Receivable Clerk is responsible for creating invoices/credits, handling incoming payments, and facilitation of our customer terms and credit conditions. This is a hands‑on, detail‑focused role covering the full range of core accounts receivable functions: invoicing, payment processing, customer credit terms, and supporting finance and administrative tasks. Accuracy and consistency are paramount; the Accounts Receivable Clerk is responsible for ensuring financial transactions are handled with precision and professionalism.

The ideal candidate is a practical, personable finance professional with strong business acumen and a genuine interest in providing great service. They have strong time management skills, are a stickler for accuracy and details, stay organized under competing priorities, and are comfortable working with confidential financial information while contributing to a fun and cohesive team culture.

On a typical day, you can expect to do:

Invoicing & Payment Processing

• Create and send invoices and credit notes to customers with accuracy and attention to detail
• Process incoming cheque scans and ACH/EFT deposits and apply payments in systems
• Process credit card payments using online point-of-sale system
• Investigate and resolve any irregularities or enquiries, including short payments, overpayments, and invoicing errors

Credit & Account Management

• Analyze and manage customers' credit and terms
• Perform credit checks on new customers
• Perform account reconciliations
• Maintain accounts receivable files and records in an accurate and up-to-date manner

Collections & Customer Relations

• Deliver exceptional customer service during all interactions with customers
• Perform collections calls for outstanding accounts
• Coordinate with other team members to resolve AR issues
• Investigate and resolve customer enquiries and discrepancies in a timely and professional manner

Reporting & Compliance

• Produce semi-monthly and monthly AR aged summary reports
• Assist with month-end AR requirements, KPIs, and reporting to third party providers
• Track and report on outstanding accounts and irregularities for leadership visibility

Administrative & Finance Support

• Support the accounting and finance department in administrative and special project tasks and coverage as needed
• Maintain accurate and organized accounts receivable files and records
• Assist with any additional finance and administrative functions as required

How We Show Up:

The Accounts Receivable Clerk brings Woodtone's five core values to life in their daily work:

• Relationships - builds genuine, trusted connections with customers, team members, and internal partners at every level
• Empathy - listens carefully to customer needs, assumes positive intent, and handles sensitive financial matters with patience and professionalism
• Beauty - communicates with honesty, clarity, and accuracy; respects the confidentiality of financial information at all times
• Supportive Leadership - pays close attention to detail, takes initiative on outstanding issues, and continuously looks for ways to improve AR processes and accuracy
• Craftsmanship Mindset - approaches every invoice, payment, and customer interaction with care and precision; a reliable, detail-driven contributor to the finance team

Requirements

Education & Experience

• Minimum of 1 year experience in accounts receivable and collections.
• Experience in a multi-currency environment is considered an asset.
• Proficient in MS Office, including Excel, Outlook, and Word.

Knowledge, Skills & Abilities

• Strong interpersonal skills.
• Ability to maintain confidentiality.
• High attention to detail and excellent organizational skills.
• Desire to learn and continuously improve.
• Positive, energetic, and a genuinely good team player

Pay: CA$45,000.00-CA$55,000.00 per year

This is an in-office position based in Chilliwack, BC.