Accounts Receivable Administrator

Vytal Filtration Technologies Inc.; Edmonton; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

Vytal Filtration Technologies Inc. is seeking an AR Administrator to manage the accounts receivable processes in a hybrid work environment. Responsibilities include ensuring accurate billing, addressing discrepancies, and supporting collections efforts. The position offers a competitive salary, RRSP matching, and opportunities for professional development within a collaborative team. Ideal candidates will possess strong organizational skills and experience in accounting software.

Benefits

Competitive salary and benefits package

RRSP matching

Annual health spending account

Opportunities for growth and professional development

Collaborative and supportive team environment

Qualifications

• Experience in Accounts Receivable or administrative positions is an asset.
• Proven organization skills and ability to prioritize.
• Experience with Business Central considered a plus.

Responsibilities

• Process customer invoices correctly and enter into relevant portals.
• Address billing discrepancies and resolve disputes with customers.
• Make collections calls and conduct follow-ups on invoice payments.

Skills

Organization Skills

Team Player

Positive Attitude

Flexibility Under Pressure

Tools

Microsoft Office

Business Central

Accounting Software

Job description

Reports To: Corporate Controller
Department: Finance & Administration
Location: Edmonton – Hybrid

About Vytal Filtration

At Vytal, we believe the success of our employees drives the success of our customers. We foster a culture of collaboration, and innovation, empowering our team to deliver exceptional results. Our nimble, meticulous, and entrepreneurial employees are encouraged to bring forward fresh ideas and solve our customers' complex filtration challenges.

By cultivating an environment of teamwork and mutual respect, we ensure our people can deliver high-quality, tailored solutions that exceed customer expectations. When our people thrive, our customers succeed. Our forward-thinking culture emphasizes customer focus, continuous improvement, and innovation.

Position Overview

The function of the AR Administrator is to support the Accounts Receivable team to ensure customers are billed in an efficient and accurate manner, that collections are monitored, and issues are appropriately addressed. The AR Administrator is responsible for obtaining invoice approvals/signoffs (both internal and external), ensuring invoices are submitted to customers (as per customer instruction), and for completing follow-ups for invoice payment. The AR Administrator is the champion of customer invoice collections.

Key Responsibilities

• Ensure customer invoices are correctly processed, including entering invoices into 3rd party portals (Open Ticket, Open Invoice, Ariba, Cortex, etc.)
• Address and correct discrepancies in accounts or billings; assist in the resolution of disputed items with customers while maintaining a positive attitude
• Make collections calls/follow-ups to customers
• Prepare and distribute documents on a regular basis (AR Statements, Payment Change Notifications, On-Hold Customer lists, etc.)
• Ensure customer records are accurate and maintained in Business Central
• Timely escalation of issues that are not being resolved to the Corporate Controller
• Participate and support ongoing continuous improvement projects
• Other general administrative tasks assigned from time-to-time

Qualifications

• Experience in Accounts Receivable or other administrative position considered an asset
• Proven organization skills and an ability to prioritize
• Proven team player, able to maintain a positive attitude and flexible approach under pressure
• Experience working with Microsoft Office and/or Accounting Software, Business Central experience is considered an asset

What We Offer

• Competitive salary and benefits package
• RRSP matching and an annual health spending account
• Opportunities for growth and professional development
• Collaborative and supportive team environment
• Exposure to exciting projects within a rapidly growing company

Vytal Filtration is an equal opportunity employer. We celebrate diversity and are
committed to creating an inclusive environment for all employees