Accounts Receivable Administrator

MealSuite; Cambridge; On-site; CAD 45,000 - 70,000; Full time

Job summary

Join a forward-thinking company as an Accounts Receivable Administrator, where you'll manage collections and invoicing while collaborating with various teams. This role offers a dynamic environment that fosters innovation and teamwork. You'll have the opportunity to contribute to process improvements and engage in projects that promote continuous learning. Enjoy a hybrid work model and comprehensive benefits, including unlimited paid time off and healthcare coverage, all while making a significant impact in the foodservice industry. If you're detail-oriented and thrive in an agile setting, this is the perfect opportunity for you.

Benefits

Unlimited Paid Time Off

Comprehensive Healthcare Coverage

Hybrid Work Flexibility

Support for Work-Life Balance

Diversity in Leadership

Equity Program Participation

Career Development Opportunities

Qualifications

• 2+ years of direct experience in accounts receivable.
• Proficiency in Excel and strong data entry skills.

Responsibilities

• Manage collections activities and generate accurate customer invoices.
• Identify billing discrepancies and resolve short payments promptly.

Skills

Accounting Knowledge

Accounts Receivable Experience

Excel Proficiency

Data Entry Skills

Attention to Detail

Organizational Skills

Collaboration Skills

Education

Certification in Accounting

Training in Accounts Receivable

Tools

Salesforce

ERP Systems

Job description

MealSuite

MealSuite, an Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization comprising 190+ team members across the globe, with hub locations in Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Our suite of end-to-end foodservice technology solutions helps professionals across healthcare and aging services streamline their operations, save time, reduce food waste, and meet regulatory requirements, so they can focus on what matters most: improving the quality of patient and resident care.

We're looking for our next innovative Accounts Receivable Administrator to join our Finance team. Reporting to the Controller, you'll be managing collections activities and generating accurate customer invoices.

A day in the life as an Accounts Receivable Administrator:

1. Manage collections activities - Send reminders and negotiate payment plans
2. Generate and send customer invoices - Ensure timely and accurate invoicing
3. Identify billing discrepancies - Resolve short payments promptly
4. Reconcile AR ledger - Prepare AR aging reports for management review
5. Apply customer payments - Ensure accurate application to correct invoices
6. Collaborate cross-functionally - Work with Revenue Operations, Customer Success, and Sales to resolve issues
7. Recommend process improvements - Optimize billing, collections, and cash application processes

Qualifications and character traits we are looking for:

• Knowledge and experience in accounting and accounts receivable
• 2+ years of direct experience in accounts receivable, gained through certifications, courses, or training
• Proficiency in Excel and strong data entry skills with high accuracy
• Experience with Salesforce or similar ERP systems
• Exceptional attention to detail and organizational skills
• Ability to thrive in an agile environment that encourages collaboration and communication
• Interest in participating in projects and initiatives that offer continuous learning and leadership opportunities

Why work at MealSuite?

• Passionate team dedicated to delivering smiles and satisfaction through innovative foodservice management technology
• Progressive culture valuing teamwork and innovation, with significant community impact
• Sustainable growth offering both startup agility and industry stability
• Employee benefits including:
  • Unlimited paid time off
  • Comprehensive healthcare coverage
  • Hybrid work flexibility
  • Support for work-life balance
  • Inclusive workplace with diversity in leadership
  • Participation in our equity program
  • Opportunities for career development and advancement
  • Purposeful work aligned with personal values

This role requires working in our Cambridge office up to 2 days a week. If you're located more than an hour away, apply anyway, and we'll discuss your options!

Next steps:

Apply today with your resume and answers to our application questions. We review candidates within two weeks and will contact you if interested. Due to high application volumes, response delays may occur. If you need accommodations during the application process, contact [e-mail].