Accounts Receivable & Accounts Payable Supervisor

Metalogic Inspection Services; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading inspection company is seeking an Accounts Receivable & Accounts Payable Supervisor in Edmonton. The role involves overseeing financial transactions, ensuring compliance, and maintaining relationships with clients and vendors. The ideal candidate will have strong accounting knowledge, attention to detail, and excellent communication skills. Join a forward-thinking team that values safety, innovation, and professional growth.

Benefits

Opportunities for professional growth and development

Collaborative and respectful work environment

Culture of excellence and continuous improvement

Qualifications

• Minimum five years of transactional accounting experience (both AP and AR).
• Knowledge of standard accounting processes in Canada and the US.

Responsibilities

• Oversee accounts receivable and accounts payable functions.
• Generate and send accurate invoices to customers.
• Monitor accounts receivable aging reports.

Skills

Attention to Detail

Interpersonal Skills

Time Management

Education

Post-secondary diploma or degree in accounting

Tools

Microsoft Office

Accounting Software

Job description

Who We Are:Incorporated in 2004, Metalogic is a leading turnkey inspection company specializing in advanced technologies to reduce our customers' risk and cost. With corporate offices in Edmonton, Alberta, and Houston, Texas, along with strategic offices throughout North America and temporary projects around the world, we are committed to excellence in all we do.

Vision:By continuously reinforcing our core values, we aim to be the number one choice for our customers and employees.

Core Values:

We will:

• Ensure our coworkers and customers arrive home safe
• Outwork our competitors, exceeding customer expectations
• Develop a culture of innovation and change
• Demand the highest level of quality in our work
• Encourage teamwork and respect
• Take pride in all aspects of the company we have built

Position Overview:

The Accounts Receivable & Accounts Payable Supervisor is responsible for overseeing the accounts receivable (AR) and accounts payable (AP) functions, ensuring accuracy, compliance, and timely processing of financial transactions. The ideal candidate will have a strong understanding of accounting principles and practices, excellent attention to detail, and the ability to communicate effectively with clients and internal stakeholders at all levels of the organization.

Key Responsibilities:

Accounts Receivable

Invoice Management:

• Generate and send out accurate invoices to customers in a timely manner, ensuring that all charges are properly accounted for.
• Review sales orders, contracts, and delivery reports to ensure invoicing accuracy.
• Address any discrepancies or billing issues with customers promptly to avoid delays in payment.

Payment Collection:

• Monitor accounts receivable aging reports to track outstanding invoices.
• Contact clients regarding overdue payments via phone, email, or written correspondence.
• Negotiate payment terms with clients as necessary and follow up to ensure payments are received on time.
• Process incoming payments, including checks, credit card payments, and ACH transfers, and apply them to customer accounts.

Record Keeping & Reconciliation:

• Maintain accurate and up-to-date records of all accounts receivable transactions.
• Reconcile customer accounts and investigate any discrepancies between accounts receivable and cash receipts.
• Collaborate with the accounting team to ensure the timely posting of payments and adjustments.
• Customer Communication:
• Serve as the main point of contact for customers regarding payment inquiries, billing issues, and disputes.
• Build and maintain strong relationships with clients to foster a positive payment experience.
• Provide documentation and support to customers when needed to resolve billing or payment-related questions.

Reporting:

• Prepare and maintain accounts receivable reports, including aging reports, and payment histories.
• Assist in preparing monthly, quarterly, and annual financial reports by providing accounts receivable data.
• Analyze trends in customer payment behavior and recommend improvements to internal processes or credit policies.

Credit & Risk Management:

• Evaluate the creditworthiness of new customers and assist with establishing appropriate credit limits.
• Monitor customer accounts for potential credit risks and collaborate with the credit department to manage collections for high-risk accounts.
• Implement and follow company credit policies to minimize bad debt.

Compliance & Audits:

• Ensure compliance with accounting principles, internal policies, and regulatory requirements.
• Assist with audits and provide necessary documentation related to accounts receivable transactions.
• Ensure that all transactions are accurately recorded and properly supported by relevant documentation.

Accounts Payable

Invoice Processing:

• Review and verify invoices for accuracy, ensuring they match purchase orders and receiving reports.
• Post invoices accurately into the accounting system with correct date and GL codes.

Vendor Management:

• Maintain relationships with vendors, addressing inquiries, requesting information, and resolving any discrepancies or issues.

Record Keeping:

• Maintain accurate and organized records of all invoices and correspondence.

Compliance:

• Ensure compliance with company policies and relevant regulations, including tax laws and financial reporting standards.

Reporting:

• Generate regular reports on accounts payable activities, such as aging reports.

Position Requirements:

• A post-secondary diploma or degree in accounting is preferred.
• Minimum five years of transactional accounting experience (both AP and AR).
• Some experience with project billing; specifically, proficiency in tracking costs across multiple projects and ensuring accurate allocation of expenses.
• Knowledge and experience of standard accounting processes in Canada and the US.
• Proficient computer skills and ability to work with Microsoft Office suite of business programs and accounting software.
• Able to consistently deal with people sensitively, tactfully, diplomatically, and professionally.
• Ability to interpret and implement company policies and procedures.
• Ability to foster trusting and dependable working relationships.
• Ability to take initiative and work independently on individual assigned tasks, as well as ability to work in a team environment.
• Demonstrated attention to detail and the ability to work quickly while maintaining a high degree of quality and accuracy.
• Time management and organization skills and the ability to prioritize work, produce high quality results and complete all work in a timely manner.
• Strong interpersonal and organizational skills.
• Strong attention to detail.
• Ability to learn and carry out complex assigned tasks.
• Ability to maintain effective working relations with the public and other employees.

Why Join Metalogic:

• Be part of a forward-thinking company that prioritizes safety and innovation.
• Work in a collaborative and respectful environment that values teamwork.
• Engage in a culture of excellence and continuous improvement.
• Enjoy opportunities for professional growth and development.

At Metalogic, we are committed to fostering a diverse, equitable, and inclusive workplace where all employees feel valued and empowered.

Join us in shaping the future of inspection technology. Apply today!