Accounts Receivable

Electro Federation Canada; Mississauga; On-site; CAD 42,000 - 54,000; Full time

Job summary

Mersen is a global industrial group focused on energy and materials, with 6200 Kestrel Road, Mississauga, ON. The Accounts Receivable role reports to the Accounting Supervisor and involves full AR duties in a fast-paced, detail-oriented environment.

Responsibilities include cash posting, collections, documentation, billing, and support for audits. The position requires strong Excel skills, accounting basics, and reliable teamwork in an on-site setting.

Qualifications

• Grade 12 or equivalent education.
• 1–2 years of accounting or accounts receivable experience.
• Familiar with computerized accounting systems.
• Strong MS Word and Excel skills; MS Teams helpful.
• Analytical and problem-solving abilities.
• Strong communication skills, both verbal and written.
• Ability to organize and multitask.

Responsibilities

• Handle full accounts receivable cycle including cash application, collections and reconciliations.
• Follow up on unapplied cash and ensure proper posting.
• Maintain cash receipts log and monitor cash discounts.
• Review and manage customer debit memos and ensure proper documentation.
• Collect payments according to due dates and contact customers with overdue accounts.
• Identify and process credit notes; track write-offs as needed.
• Provide invoices/statements and proofs of delivery as requested; support portal/email billing.
• Keep notes on accounts, invoices, deductions and chargebacks; maintain AR inboxes.
• Assist Sales Order releasing desk and credit submissions for new accounts.
• Support monthly billing, netting, and internal audits with required documentation.
• Contribute to monthly cash forecasting and any audit preparations.

Skills

Microsoft Office

Excel

Word

Teams

Analytical skills

Problem solving

Communication

Multitasking

Organization

Education

Grade 12 or equivalent

Tools

Accounting software

Job description

Mersen is a global industrial group which designs and deploys the technologies at the heart of today's major energy and industrial transitions. A recognized expert in electrical power and advanced materials, Mersen enables the performance and reliability of industrial systems and essential infrastructure across a range of areas, from power management and electric vehicles to renewable energies and storage, aerospace and rail.

With more than 50 industrial sites in 30 countries, the Group combines local agility with the strength of a global organization to develop and industrialize tailored engineering solutions at scale. Backed by 24 R&D centers worldwide, Mersen partners closely with its customers, providing the best added value whilst accelerating innovation and shortening time-to-market, delivering pragmatic solutions by combining speed and reliability.

Rooted in a 130-year heritage and guided by a long-term industrial vision, the Group pursues sustainable growth based on responsible practices, while playing a key role in electrification, the climate transition and the resilience of industrial and energy systems. From advanced materials to electrical power, we enable, across the world, the technologies at the heart of the world’s energy and industrial transitions.

Position: Accounts Receivable

Department: Accounting

Location: 6200 Kestrel Road, Mississauga, ON

Reports To: Accounting Supervisor

Position Summary

Responsible for full cycle of primary accounts receivable areas of cash application, collections and account reconciliation.

Principle Duties and Responsibilities

• Prepare and post customer payments in accordance with the remittances and ensuring payments posted matches the funds received in the bank.
• Follow up on unapplied cash payments on account within a timely manner with customer.
• Support the team by maintaining updated and accurate cash receipts log.
• Monitor cash discount deducted by customers to ensure discount amount is accurate and taken within terms granted to customer.
• Monitor and control customer Debit Memos:
  • Procure from customer missing copies of debit memos which support outstanding customer deductions.
  • Review customer debit log to determine whether debit memos received from customer have been previously forwarded to Customer Service and provide Customer Service with the necessary debit memos.
  • Maintenance of accounting outstanding debit memo files.
• Collect payments in accordance with payment due dates and contact customers with outstanding accounts.
• Identify credit notes against customer deductions.
• Track write-offs for verified customer deductions for uncollectible amounts and for the purpose of keeping customer accounts orderly.
• Provide copies of invoices/statements, credit/debit notes, proofs-of-delivery/ packing slips at customer’s request.
• Portal and/or email billing as required for various accounts.
• Miscellaneous duties:
  • Sort and distribute Company emails.
  • Maintain Accounts receivables email inbox.
  • To maintain updated and accurate notes on accounts and on individual invoices, deductions, and chargebacks.
  • File Accounting copy of credit memos/customer debit memos and of cash Receipts Reports and Aged Trial Balance.
  • Bill back process
  • Assist on the Sales Order Releasing Desk and Credit Submission request for new accounts.
  • Assist in manually billing for internal credits / debits coupled with monthly billing of “Netting” for accounting purposes.
  • Monthly cash forecasting
  • Assist with audits providing required documentation and /or other action items.

Minimum Requirements

• Grade 12 or equivalent education
• Requires 1-2 years of experience in accounting or accounts receivable.
• Familiar with computerized accounting systems
• Possess great skills in the use of various Microsoft Office: MS Word and Excel, and MS Teams.
• Possess analytical and problem-solving skills.
• Strong communication skills, both verbal and written.
• Ability to organize and multitask.

Thank you to all applicants for your interest. Please note that only those selected for further consideration will be contacted.