Accounts Payable Specialist - End-to-End & Growth Focus

MaxPeople HR; Burlington; Hybrid; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Discretionary performance bonus

Company benefits program

Flexible work environment

Tailored training and development

Job summary

A Canadian specialty chemical distributor is seeking an Accounts Payable Administrator to manage the full cycle accounts payable process. This role requires proficiency in processing vendor invoices, responding to inquiries, and maintaining financial accuracy. The ideal candidate has 3-5 years of experience in accounts payable and strong organizational skills. Benefits include a competitive salary, performance bonus eligibility, and a flexible work environment.

Qualifications

• 3-5 years of accounts payable or general accounting experience.
• Post-Secondary education in Accounting or Business Administration required.
• Experience with independently managing the full AP cycle and related tasks.
• Proficiency in Microsoft Office and understanding of Accounting Software.
• Excellent organization and time management skills.
• Strong analytical skills and attention to detail.
• Excellent customer service skills and ability to form trusting relationships.
• Ability to solve problems and deal with issues in a constructive and timely manner.
• Sense of urgency and strong work ethic.
• Excellent written and verbal communication skills.

Responsibilities

• Perform accurate and timely entry of vendor invoices into the accounts payable system.
• Maintain organized electronic and physical filing of invoices, payment records, and supporting documentation.
• Respond to vendor inquiries and resolve billing discrepancies or disputes.
• Process vendor payments via online banking platforms and corporate credit cards.
• Process and reconcile expenses related to payroll and commission-based sales representatives.
• Perform monthly credit card reconciliations and investigate variances.
• Process payments to cargo and freight forwarders.
• Support accounts receivable activities.
• Conduct accounts receivable follow-ups.
• Perform annual reviews of sales tax exemption certificates.
• File monthly HST and QST returns.
• Prepare, file, and remit Illinois Sales & Use Tax and Superfund tax payments.

Job description

A Canadian specialty chemical distributor is seeking an Accounts Payable Administrator to manage the full cycle accounts payable process. This role requires proficiency in processing vendor invoices, responding to inquiries, and maintaining financial accuracy. The ideal candidate has 3-5 years of experience in accounts payable and strong organizational skills. Benefits include a competitive salary, performance bonus eligibility, and a flexible work environment.