Accounts Payable Specialist & Bookkeeper

Sterling-Rivers-Inc; Toronto; Hybrid; CAD 52,000 - 78,000; Full time

Benefits offered by this job

3 weeks vacation + 4 personal days

Hybrid work arrangement

Toronto-area hybrid role

Job summary

Sterling Rivers is seeking an Accounts Payable Specialist & Bookkeeper to manage the AP cycle, assist with AR, billing, and month-end close. You will ensure invoices are processed accurately, taxes recorded, and vendor records maintained.

The role emphasizes precision, timely payments, and collaboration with the finance team in a hybrid Toronto-area setting.

Qualifications

• 3+ years of experience in accounts payables, receivable or bookkeeping.
• BSc in Finance, Accounting, or Business Administration preferred.
• Strong Excel and Google Sheets, including VLOOKUP and pivot tables.
• High accuracy and attention to detail.

Responsibilities

• Process accounts payable invoices and coding into the AP subledger.
• Manage the approval workflow and posting in QuickBooks Desktop.
• Record sales taxes (HST, GST, PST) accurately.
• Support accounts receivable, AR billing and month-end close.
• Reconcile vendor statements and bank/credit card accounts.
• Maintain vendor records and assist with audits.

Skills

Accounts payable

Accounts receivable

Bookkeeping

Excel

Google Sheets

QuickBooks Desktop

Power BI

Attention to detail

Communication

Education

BSc in Finance/Accounting/Business Admin

Tools

QuickBooks Desktop Enterprise

Power BI

Job description

Accounts Payable Specialist & Bookkeeper

Sterling Rivers is hiring a Accounts Payable Specialist & Bookkeeper to keep our books accurate, our bills paid, and our month-end close running on schedule. This is a hands-on, detail-driven role for someone who thrives on precision and takes pride in getting the numbers right the first time. You'll be the person our vendors rely on to get paid on time, and the person our finance team trusts to catch the discrepancy before it becomes a problem.

About the role

This role sits at the center of our finance operations: accounts payable, accounts receivable, billing, reconciliations, and month-end close all come together here. You'll own the full AP cycle while supporting AR and billing, moving between processing invoices, reconciling bank and credit card statements, and preparing for close, often within the same afternoon. Strong Excel or Google Sheets skills are a must, and we're looking for someone who stays accurate under deadlines and enjoys tracking down the answer when something doesn't add up.

What you'll do

Accounts Payable

Receiving supplier invoices

• Retrieving supplier invoices by Monitoring AP mailbox and/or, downloading invoices from suppliers portal.
• Naming and filing electronically on Google Drive.
• Managing the approval process.
• Coding and posting into the AP subledger of QuickBooks Desktop.
• Accurately recording sales taxes HST, GST & PST.

Payments

• Contributing to the weekly cash flow process to determine which suppliers to pay.
• Accurately setting up agreed payments in the company banking system (RBC)
• Sending remittance advices to suppliers.
• Posting payments into QuickBooks Desktop and matching to invoices.
• Setting up suppliers in Quick Books Desktop, ensuing we have correct banking information, tax information and storing the records.
• Maintaining active and inactive vendor accounts according to company policy.

Other

• Updateinvoice tracking and monitoring tools in Excel to support cross-checking and accuracy of charges
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Reconcile processed work by verifying entries and comparing system reports to balances
• Manage company credit cards, back up receipts and processing in QuickBooks Enterprise (QBE)
• Billing: adjust invoice dates and prices on imported invoices as required
• Void invoices related to duplicated or canceled POs in QBE (weekly)
• Manual billing for customers not using EDI, create PO & invoice in QBE, send to customers, follow up for payment, and match payments
• Assist with EDI upload invoices to SPS and download POs to QBE

Bank Reconciliations (weekly)

• Reconcile CAD and USD corporate account
• Reconcile Line of credit (LOC)
• Credit Card reconciliation
• Processing bank charges, interest costs and other fees

Month-end & Other

• Supporting year-end, month-end, and annual reviews in relation to the above duties
• Supporting Sales tax filing and investigations

What you bring

• 3+ years of experience in accounts payables, account receivable or bookkeeping required
• BSc in Finance, Accounting, or Business Administration is preferred
• Strong organizational skills, self-direction, and excellent communication
• Strong time management and prioritization skills
• Advanced Excel and Google Sheets skills required, including experience with VLOOKUP and pivot tables
• An extremely high degree of accuracy and attention to detail
• Knowledge of QuickBooks Desktop Enterprise version preferred
• Experience with PowerBI & Power Query is an asset
• A growing team, ideal for someone who wants to grow alongside the company.
• 3 weeks of paid vacation per year, plus 4 paid personal days.
• Hybrid role based at 1245 Caledonia Road #200, North York.

Process Details

• This posting reflects a current, existing vacancy at Sterling Rivers.
• As part of our hiring process, Sterling Rivers may use AI-assisting tools to support reviewing applications.

If you're organized, detail-oriented, and energized by keeping a fast-moving operation running smoothly, we'd love to hear from you.

About Us

Sterling Rivers operates under the brand Sudio Design which develops, imports and retails bathroom vanities on some of the major eCommerce platforms such as Wayfair, Home Depot and Lowe's. For more information please visit:

• Our LinkedIn: https://www.linkedin.com/company/sterling-rivers-inc/about/

Sterling Rivers is an equal-opportunity employer, committed to inclusive, barrier-free recruitment and selection processes, including our work environment. For those with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. Please inform us within your application if you require any accommodations, and every effort will be made to meet your needs.