Accounts Payable Specialist

Socket.dev; Whitchurch-Stouffville; On-site; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Extended health, dental, vision and [H

Wellbeing

Job summary

Ramudden Global North America is seeking an Accounts Payable Specialist to join our Finance team. You will process invoices, manage vendor data, and prepare payments across multiple entities, ensuring accuracy and timely processing.

Working with Finance and Operations, you will reconcile AP, assist with month-end close, and maintain audit-ready documentation to support precise financial reporting.

Qualifications

• Diploma or degree in Accounting, Finance or related field.
• 2–3 years of accounts payable experience.
• Experience with high-volume accounts payable is an asset.
• Experience supporting multiple entities is an asset.
• Strong understanding of AP processes and month-end close.

Responsibilities

• Process vendor invoices across multiple entities, ensuring appropriate coding, supporting documentation, and approvals are in place.
• Prepare vendor payments and payment runs in accordance with established schedules and approval requirements.
• Maintain accurate vendor master data and supporting documentation.
• Respond to vendor inquiries and resolve invoice and payment discrepancies in a timely and professional manner.
• Perform vendor statement reconciliations and follow up on outstanding items.
• Complete AP and purchasing-related intercompany reconciliations and investigate discrepancies.
• Prepare accruals and other AP-related adjustments to support accurate period-end reporting.
• Monitor invoice approval status, follow up on outstanding approvals, and help ensure invoices are processed within required timelines.
• Reconcile the AP subledger to the general ledger and investigate discrepancies.
• Support balance sheet reconciliations related to accounts payable and accrued liabilities.
• Maintain complete, accurate, and audit-ready documentation for AP transactions, ensuring records are appropriately retained and readily available for audit and CRA review.
• Follow established approval workflows, accounting procedures, and internal controls.
• Partner with Operations, Procurement, Finance, and other internal stakeholders to obtain required documentation and approvals.
• Support the Finance team with month-end close, financial reporting, and audit activities.
• Contribute to accounts payable process improvements and standardization initiatives.
• Assist with ad hoc analysis, reporting, and other Finance-related duties as required.

Skills

Accounts payable

Vendor invoices

Month-end close

Excel proficient

ERP systems

Education

Diploma or degree in Accounting/Finance/Business Administration

Tools

Sage 300

Dynamics 365

Job description

Ramudden Global North America specializes in traffic management, safety infrastructure, and urban traffic solutions that prioritize safety, efficiency, and environmental responsibility. Through our network of brands and businesses, we deliver a broad range of services designed to enhance road safety, improve traffic management, and support critical infrastructure projects.

From innovative safety solutions to expert-led traffic control, we bring together the expertise, resources, and capabilities needed to address complex infrastructure and mobility challenges. Our holistic approach to traffic management, safety infrastructure, and urban mobility is grounded in our commitment to making communities and workplaces safer.

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our Finance team.

In this role, you will support the accuracy, efficiency, and integrity of the accounts payable function across multiple entities. You will be responsible for processing vendor invoices, preparing payments, maintaining accurate AP records, resolving vendor inquiries, completing reconciliations, and supporting month-end close activities.

Working closely with Finance and internal stakeholders, you will help ensure invoices and payments are processed accurately and on time, while maintaining strong documentation and adherence to established accounting procedures and internal controls.

Job Summary

Reporting to the Controller, the Accounts Payable Specialist is responsible for supporting day-to-day accounts payable activities across multiple entities, including invoice processing, vendor maintenance, payment preparation, reconciliations, and month-end close support. This role plays an important part in maintaining accurate financial records, ensuring timely processing, and supporting consistent and effective accounts payable processes across the organization.

Responsibilities

• Process vendor invoices across multiple entities, ensuring appropriate coding, supporting documentation, and approvals are in place.
• Prepare vendor payments and payment runs in accordance with established schedules and approval requirements.
• Maintain accurate vendor master data and supporting documentation.
• Respond to vendor inquiries and resolve invoice and payment discrepancies in a timely and professional manner.
• Perform vendor statement reconciliations and follow up on outstanding items.
• Complete AP and purchasing-related intercompany reconciliations and investigate discrepancies.
• Prepare accruals and other AP-related adjustments to support accurate period-end reporting.
• Monitor invoice approval status, follow up on outstanding approvals, and help ensure invoices are processed within required timelines.
• Reconcile the AP subledger to the general ledger and investigate discrepancies.
• Support balance sheet reconciliations related to accounts payable and accrued liabilities.
• Maintain complete, accurate, and audit-ready documentation for AP transactions, ensuring records are appropriately retained and readily available for audit and CRA review.
• Follow established approval workflows, accounting procedures, and internal controls.
• Partner with Operations, Procurement, Finance, and other internal stakeholders to obtain required documentation and approvals.
• Support the Finance team with month-end close, financial reporting, and audit activities.
• Contribute to accounts payable process improvements and standardization initiatives.
• Assist with ad hoc analysis, reporting, and other Finance-related duties as required.

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• 2–3 years of accounts payable experience, including exposure to accounting and month-end close activities.
• Experience working in a high-volume accounts payable environment is considered an asset.
• Experience supporting multiple legal entities or business units is considered an asset.
• Solid understanding of accounting principles, invoice coding, expense recognition, accruals, and month-end processes.

Skills & Competencies

• Strong attention to detail with a high degree of accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Effective communication, analytical, and problem-solving skills.
• Ability to collaborate effectively with Finance, Operations, and other internal teams.
• Proficiency in Microsoft Excel and experience working with accounting or ERP systems. Experience with Sage 300, Dynamics 365, or similar systems is an asset.
• Ability to learn new systems, processes, and procedures quickly.
• Dependable, accountable, and comfortable working in a dynamic, growing organization.

Benefits

• Extended health, dental, vision and wellbeing
• Employee Assistance Program
• Retirement Savings programs
• Daily lunch subsidy
• Professional Development Program
• Company events
• Paid time off

This role provides day-to-day accounts payable support across multiple entities and contributes to the month-end close process. The position is primarily focused on accurate and timely transaction processing, reconciliations, documentation, and adherence to established accounts payable procedures and internal controls. The role balances operational execution with accounting accuracy and plays an important part in maintaining financial discipline, strengthening AP processes, and supporting timely and reliable financial reporting.

Ramudden: Seeing how to make the world safer, caring enough to make it happen.

The above statement reflects the general details considered necessary to describe the principal functions of the position and should not be considered a detailed description of all work requirements.

Ramudden Global North America is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted regarding an employment opportunity, please advise Human Resources if you require accommodation.