Accounts Payable Specialist

Modern Niagara; Vaughan; Remote; CAD 48,000 - 64,000; Full time

Job summary

Modern Niagara is seeking an Accounts Payable Specialist based in Vaughan to manage project-related and overhead invoices, plus employee expenses. You will ensure accurate coding, timely entry, and smooth approvals, while supporting monthly credit card reconciliations and vendor inquiries.

Ideal candidates have 1–2 years AP experience, strong Excel skills, and a customer-focused mindset. The role emphasizes teamwork, accuracy, and process improvement within a safety-conscious environment.

Qualifications

• 1–2 years Accounts Payable experience; construction experience is an asset.
• Proficiency with Microsoft Excel and Office tools.
• Strong communication and interpersonal skills; customer focus.

Responsibilities

• Collect and organize vendor invoices for input into Fieldpoint.
• Enter Accounts Payable invoices with accurate coding and timely entry.
• Route invoices for approval and follow up with operations team.
• Reconcile corporate credit cards monthly and respond to inquiries.
• Assist with data analysis and reporting and other ad-hoc tasks.

Skills

Accounts Payable experience

Microsoft Excel

Team player

Problem solving

Communication skills

Tools

Fieldpoint

Microsoft Office

Job description

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Gold Winner for Canada’s Safest Employers Award in the Building and Construction category and Excellence Winner for Canada’s Best Health + Safety Culture Award as well as Canada’s Best Health + Safety Leader Award.

We are currently seeking an Accounts Payable Specialist, to join our team based in Vaughan.

The mission of the Accounts Payable Specialist is to collect, organize, and process all project-related, overhead and other vendor invoices and employee expenses in an efficient, effective, and timely manner, subject to guidance provided by the Controller. The Accounts Payable Specialist plays an integral role in the costing of Modern Niagara’s projects, completeness of expenses presented in the Company’s financial statements, and management of Modern Niagara’s cash resources. As a result, the incumbent in this position must be committed to communicating and sharing information pertinent to management of cash resources. The Accounts Payable Specialist must also deliver superior service and foster strong and ongoing relationships with key personnel from Modern Niagara’s vendors.

Duties and Responsibilities:

• Collecting and organizing vendor invoices for input into Fieldpoint
• Entering Accounts Payable invoices, ensuring accuracy and timeliness of invoice entry and coding
• Routing of invoices for approval by operations team and follow-up as required
• Monthly reconciliation of corporate credit cards
• Responding to internal and external Accounts Payable inquiries
• Reconciling vendor statements and follows up to resolve any discrepancies
• Assist with design and implementation of efficiency initiatives
• Opportunities for data analysis and reporting
• Other ad-hoc tasks as required

Qualifications and Job Requirements:

• 1-2 years Accounts Payable experience with construction experience an asset
• Team player with a customer focus
• Integrity and the willingness to own scope of work and associated issues
• Proficiency with Microsoft Office (including Excel)
• Energy and strong work ethic
• Willingness and ability to solve problems
• Strong communication and interpersonal skills
• Desire to continuously improve systems and processes with an open mind towards change.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara Building Services, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity‑seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara Building Services is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at [e-mail].