Accounts Payable Specialist

Codex Office Solutions; Toronto; On-site; CAD 50,000 - 75,000; Full time

Job summary

A leading company is looking for an Accounts Payable Specialist to manage supplier invoices and inquiries in a dynamic finance team. The ideal candidate will have strong communication skills, attention to detail, and familiarity with accounting software. Benefits include flexible work options, gym access, and a supportive work environment.

Benefits

23 Days Annual Leave + Public Holidays

3 Days of Annual Celebratory Leave

Flexible and Hybrid Working Options

Educational Assistance Program

Company Pension Scheme with Life Assurance

On Site Free Gym Access

Colleague Reward & Recognition Scheme

Qualifications

• Minimum of 2-3 years' experience in a similar role.
• Qualified Accounting Technician or similar finance qualification required.
• Hands-on experience with accounting software is preferred.

Responsibilities

• Processing all supplier invoices ensuring they match purchase orders.
• Managing the AP email ticketing system (Freshdesk) daily.
• Reconciling supplier accounts and bank accounts monthly.

Skills

Attention to detail

Problem-solving

Communication

Teamwork

Numerical skills

Excel expertise

Education

Qualified Accounting Technician

Tools

Microsoft NAV

Excel

Job description

Accounts Payable Specialist

Reporting to: Accounts Payable Team lead

Department: Finance

Contract Type: Permanent, Full-Time, Monday – Friday

ABOUT US

Established in 1979, Codex has grown to be the market leader in the provision of a wide range of office supplies, furniture, and print services across Ireland.

Over the past 40+ years, our organisation has been steadily building on the core values that got us started - Ambition, Customer First, Innovation, Integrity and Belonging. Today, we employ over 85 team members around the country, with an annual turnover of over €35 million in 2023 and have ambitious plans to grow further.

ABOUT THE ROLE

Reporting to the Accounts Payable Team Lead, you will be responsible for the smooth running of the accounts payable function, liaising with vendors on a regular basis and building strong working relationships with key stakeholders within the business.

The ideal candidate for this role will have at least 2-3 years’ experience working within an accounts payable function, in a fast-paced office environment. Have good attention to detail and a can-do attitude is a must as the team will continue to improve processes. Have good communication skills and experience with escalating queries to management or team leader.

WHAT YOU WILL DO

• Processing all supplier invoices ensuring that they match the purchase orders - circa 1500 invoices across 200 vendors.
• Logging queries internally and externally and bringing them to a successful resolution.
• Escalating issues to the AP team lead and providing weekly updates on progress.
• Managing the AP email ticketing system (Freshdesk) daily.
• Responsibility for ensuring vendors are paid on time and as efficiently as possible.
• Contributing towards accurate cash flow predictions.
• Managing the AP Inbound Electronic Data Interchange (EDI) and successful resolution of any issues that arise.
• Closing off the Purchase Ledger within agreed time frame each month.
• Reconciling supplier accounts monthly.
• Reconciling bank accounts monthly.
• Daily posting of bank transactions.
• Any other ad-hoc duties to assist the Finance Team.

WHAT YOU WILL BRING

• Minimum of 2-3 years' experience in a similar role.
• Qualified Accounting Technician or similar finance qualification required.
• Hands-on experience with accounting software (Microsoft NAV experience is a distinct advantage)
• Very strong attention to detail.
• Good communication skills and ability to work as part of a team.
• A logical, methodical approach to problem-solving
• Excellent numerical skills and strong Excel skills
• Ability to work on own initiative
• Expert knowledge of Microsoft Excel.
• Ability to work under pressure and achieve agreed KPI’s.
• High level of discretion with confidential information
• Continuous improvement mindset

WHAT WE OFFER

• Salary DOE
• 23 Days Annual Leave + Public Holidays
• 3 Days of Annual Celebratory Leave
• Extensive Family Friendly Policies
• On Site Free Gym Access
• Flexible and Hybrid Working Options
• Company Pension Scheme with Life Assurance
• Educational Assistance Program
• Colleague Reward & Recognition Scheme
• Onsite canteen with coffee, light breakfast and snacks provided.
• Staff parking
• Certified Great Place to Work

To apply please submit your CV/Resume to [e-mail]

Due to the high volume of applications received, we regret that we are unable to respond to all applications. Only those suitable for this position will be contacted.