Accounts Payable Specialist

Aston Carter; Oakville; Hybrid; CAD 28,000 - 36,000; Full time

Job summary

Aston Carter in Oakville, ON is seeking an Accounts Payable Specialist to process invoices, resolve discrepancies, and support accurate financial reporting. This contract role involves managing vendor inquiries, reconciling subledgers, and preparing documentation for audits.

You will work with an 78-person team and use ERP systems (including PeopleSoft) and Excel. The position starts on-site with a transition to remote later, offering hybrid work with standard hours 8:00 a.m. to 4:00 p.m.

Qualifications

• Experience in accounts payable processes and vendor management.
• Solid understanding of basic accounting principles.
• Proficiency with 3-way matching (PO/GR/Invoice).
• Accurate data entry and attention to detail.
• Experience with ERP systems and Excel required.
• Ability to generate AP aging and reports.

Responsibilities

• Process a high volume of invoices accurately and timely.
• Resolve invoice and pricing discrepancies including 3way match variances.
• Ensure compliance with banking information and vendor master data controls.
• Handle vendor inquiries promptly with clear information.
• Prepare AP journal entries including accruals and adjustments.
• Reconcile AP subledger, GR/IR, and vendor advances to GL.
• Conduct account analyses and prepare supporting documentation for audits.
• Generate AP aging and cash forecast reports.
• Maintain data in ERP and Microsoft Office tools.
• Collaborate with team and other departments to support procure-to-pay.
• Provide strong customer service to vendors and internal stakeholders.

Skills

Accounts payable

Invoice processing

Vendor management

3-way matching

Excel proficiency

Accounting principles

Data entry

Customer service

Microsoft Office

PeopleSoft experience

Education

Accounting/Finance background

Tools

ERP systems

Microsoft Office

PeopleSoft

Job description

Job Title: Accounts Payable SpecialistJob Description

The Accounts Payable Specialist processes invoices, resolves pricing and matching discrepancies, and supports accurate financial reporting. This role manages vendor inquiries, reconciles accounts payable subledgers and related accounts, and prepares documentation for audits while ensuring compliance with banking and master data requirements.

Responsibilities

• Process a high volume of invoices accurately and in a timely manner.

• Resolve invoice and pricing discrepancies, including 3way match variances between purchase orders, goods receipts, and invoices (PO/GR/Invoice).

• Ensure compliance with internal requirements related to banking information, vendor master data, and other accounts payable controls.

• Handle vendor inquiries promptly and professionally, providing clear and accurate information.

• Perform vendor statement reconciliations to ensure all invoices and payments are properly recorded.

• Prepare accounts payable journal entries, including accruals, reclasses, and adjustments, in accordance with accounting standards.

• Reconcile the accounts payable subledger, GR/IR accounts, and vendor advances to the general ledger.

• Conduct account analysis and prepare supporting documentation for internal and external auditors.

• Generate operational and financial reports such as AP aging, cash requirement forecasts, accrual listings, and invoice productivity metrics.

• Maintain accurate data entry and documentation within ERP and Microsoft Office tools.

• Collaborate with team members and other departments to support smooth procure-to-pay processes.

• Provide strong customer service to internal stakeholders and external vendors.

Essential Skills

• Hands-on experience in accounts payable, including invoice processing and vendor management.

• Solid understanding of accounting principles, including debit and credit entries.

• Proficiency with 3way matching processes involving invoices, purchase orders, and goods receipts.

• Strong invoice and purchase order processing skills with attention to detail.

• Proficiency in Microsoft Excel, including VLOOKUP and pivot tables.

• Experience working with ERP systems for accounts payable processing.

• Ability to perform accurate data entry and manage large volumes of transactional information.

• Strong customer service skills when dealing with vendors and internal stakeholders.

• Proficiency in Microsoft Office applications.

• Experience with PeopleSoft or similar ERP platforms.

Additional Skills & Qualifications

• Background in accounting or finance-related functions.

• Ability to generate and interpret AP aging reports and cash requirement forecasts.

• Experience preparing accrual listings and invoice productivity metrics.

• Familiarity with GR/IR accounts and vendor advance reconciliations.

• Comfort working in a fast-paced environment with a collaborative team of 78 people.

• Interest in professional growth and development within the organization.

• Ability to adapt to changes in work arrangements, including transitioning to remote work.

Work Environment

This role is based in Oakville, ON, with work performed on-site Monday through Friday initially, transitioning to a fully remote arrangement starting mid-November. Standard hours are 8:00 a.m. to 4:00 p.m., with a 30minute unpaid lunch and 7.5 paid hours per day, for a 37.5hour work week. There is no expected overtime. The Accounts Payable Specialist works as part of a team of approximately 78 people and uses ERP systems (including PeopleSoft), Microsoft Office, and Excel as core tools. The environment offers exposure to a broad range of accounts payable and reporting activities, as well as opportunities for growth and potential extension, providing a supportive setting for building skills and advancing within the company.

Job Type & Location

This is a Contract position based out of Oakville, ON.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Oakville, ON.

Workplace Type

This is a hybrid position in Oakville,ON.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, lacquisition de talents, les achats, la chaine dapprovisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de lindustrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre dentreprises du classement Fortune 500. Nous sommes fiers davoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.