Accounts Payable Specialist

Remote Robotic; Mississauga; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Competitive salary 55k-60k CAD per yr

Comprehensive medical, dental, and视

Three weeks vacation

RRSP matching

Stable full-time role

Build scalable finance processes

Job summary

Remote Robotic Systems in Mississauga, Ontario, is seeking an Accounts Payable Specialist to manage vendor payments, records, and customs documentation. This hands-on role requires meticulous accounting fundamentals and the ability to work independently in a fast-paced environment.

You will handle AP, three-way matching, international shipments, corporate cards, and reporting while improving processes to scale finance for a growing Canadian robotics company.

Qualifications

• 3+ years of Accounts Payable or related accounting experience.
• Strong NetSuite experience and ability to work independently in the platform.
• Experience with three-way matching and vendor reconciliations.
• Experience processing high-volume invoices and vendor payments.
• Familiarity with international shipping, customs documentation, and freight invoices.
• Strong Excel skills including pivot tables and lookup functions.
• Excellent attention to detail and organizational skills.
• Ability to work on-site in Mississauga, Ontario.

Responsibilities

• Process and code vendor invoices accurately and efficiently.
• Perform three-way matching between purchase orders, receiving records, and vendor invoices.
• Convert purchase orders to vendor bills, including partial shipments and backorders.
• Reconcile vendor statements and investigate discrepancies.
• Process vendor credits, RMAs, and warranty-related credits.
• Maintain complete and audit-ready supporting documentation.
• Support cash-flow forecasting by maintaining visibility into upcoming payment obligations.
• Assist with contractor and external partner payment reporting.
• Investigate and resolve invoice and payment discrepancies.
• Support improvements to AP processes, controls, and reporting.

Skills

Accounts Payable

NetSuite

Three-way matching

Vendor reconciliations

High-volume invoices

Excel (Pivot/LOOKUP)

Attention to detail

Organizational skills

On-site (Mississauga)

Education

Accounting/Finance education

Job description

About Remote Robotic Systems

Remote Robotic Systems (RRS) is a Canadian robotics and defence technology company helping organizations deploy drones, robotic platforms, sensors, payloads, and remote operations technologies for mission-critical applications across defence, public safety, industrial, infrastructure, energy, and government sectors. As we continue to grow, we're looking for an Accounts Payable Specialist to help ensure our vendor payments, purchasing records, customs documentation, and financial processes remain accurate, organized, and scalable.

The Role

The Accounts Payable Specialist will manage day-to-day accounts payable activities across inventory purchases, component vendors, contract manufacturers, freight providers, customs brokers, corporate credit cards, and overhead expenses.

This is a hands-on role requiring strong attention to detail, solid accounting fundamentals, and the ability to work independently in a fast-paced environment.

What You Will Work On

Accounts Payable & Reconciliations

• Process and code vendor invoices accurately and efficiently.
• Perform three-way matching between purchase orders, receiving records, and vendor invoices.
• Convert purchase orders to vendor bills, including partial shipments and backorders.
• Reconcile vendor statements and investigate discrepancies.
• Process vendor credits, RMAs, and warranty-related credits.
• Maintain complete and audit-ready supporting documentation.

Customs & International Shipments

• Process freight, brokerage, duty, and tax invoices.
• Support CARM administration and reconciliation activities.
• Review customs-related invoices and Statements of Account.
• Maintain documentation related to cross-border shipments and customs activity.

Corporate Cards & Expense Management

• Reconcile corporate credit card accounts.
• Obtain supporting receipts and documentation from cardholders.
• Ensure expenses are appropriately coded and supported.

Reporting & Process Improvement

• Support cash-flow forecasting by maintaining visibility into upcoming payment obligations.
• Assist with contractor and external partner payment reporting.
• Investigate and resolve invoice and payment discrepancies.
• Support improvements to AP processes, controls, and reporting.

Core Requirements

• 3+ years of Accounts Payable or related accounting experience.
• Strong NetSuite experience with the ability to work independently in the platform.
• Experience with three-way matching and vendor reconciliations.
• Experience processing high-volume invoices and vendor payments.
• Familiarity with international shipping, customs documentation, and freight invoices.
• Strong Excel skills including pivot tables and lookup functions.
• Excellent attention to detail and organizational skills.
• Ability to work on-site in Mississauga, Ontario.

Nice to Have

• Experience with CARM administration.
• Experience in manufacturing, electronics, distribution, robotics, aerospace, or other inventory-based businesses.
• Experience with landed-cost allocation and inventory-related accounting.
• Accounting, finance, or business-related education.

What Will Make You Successful

• You investigate issues thoroughly and take ownership of resolutions.
• You are highly organized and maintain accurate records.
• You can balance multiple priorities without sacrificing accuracy.
• You communicate professionally with vendors and internal stakeholders.
• You enjoy improving processes and bringing structure to growing organizations.

What We Offer

• Competitive salary of $55,000-$60,000 per year.
• Comprehensive medical, dental, and vision benefits.
• Three weeks of vacation.
• RRSP matching program.
• A stable, full-time role with a growing Canadian robotics company.
• Opportunity to help build scalable finance processes within a fast-growing business.

Employment Details

Type: Full-time, permanent. This posting is for an existing, open vacancy.

Location: On-site in Mississauga, Ontario.

Reporting To: Director of Finance.

Use of AI in Hiring: We may use AI tools to assist with parts of the recruitment process. These tools support our team, but all hiring decisions are made by people.

Remote Robotic Systems is an equal opportunity employer. Accommodation is available upon request throughout the recruitment process.