Accounts Payable Coordinator (18-month contract)

Cadillac Fairview; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

Join a forward-thinking company as an Accounts Payable Coordinator on an 18-month contract. This role offers the opportunity to manage invoice processing, ensure compliance, and support various business units. With a focus on accuracy and efficiency, you'll work in a collaborative environment that values your contributions. The organization emphasizes personal growth and development, providing a competitive rewards package and a culture that encourages excellence. If you're detail-oriented and thrive in a team setting, this is the perfect opportunity to make a meaningful impact.

Benefits

Best-in-class benefits

Pension plan

Opportunity for growth and development

Collaborative work environment

Qualifications

• 3-5 years experience in accounts payable, preferably in Real Estate.
• Strong computer skills with proficiency in Excel and accounting software.

Responsibilities

• Process invoice batches and ensure compliance with policies.
• Conduct reviews of accounts and prepare reports on findings.
• Respond to inquiries from suppliers and maintain AP filing.

Skills

Good written and verbal communication skills

Strong numerical skills

Organizational skills

Detail oriented

Analytical skills

Problem-solving skills

Customer service oriented

Team player

Education

University or College degree in Business/Accounting

Tools

Excel

Word

Google Suite

Yardi (CF Voyager)

Job description

Accounts Payable Coordinator (18-month contract)

Job Category: Finance

Requisition Number: ACCOU002647

Posted: January 27, 2025

Full-Time

Locations

Toronto - 20 Queen Office
20 Queen Street West
Toronto, ON M5H3R4, CAN

Be responsible for timely and accurate preparation and input of invoice batches into finance systems in order to provide Business Units with current expense data for monthly reporting. This role is also responsible to make sure that invoices and expenses are properly reviewed, approved and supported before payments processed and documentation filed, as well as providing backup to Business Units and Internal audit as required.

What you will deliver:

• Be responsible for timely and accurate processing of invoice batches into CF Voyager system
• Make sure that invoices and employee expenses are properly reviewed, approved and supported before payments processed and documentation filed. Provide supporting backup to Business Units as required.
• Distribute payments to suppliers on a timely basis and make special arrangements for distributions.
• Ensure Accounts Payable process is in full compliance with Certification Process Documentation and the Delegated Authorities Policy. Any irregularities are to be reviewed with the Manager on a timely basis.
• Conduct reviews of accounts as directed and prepare reports on findings.
• Maintain cost allocation formulas for departments/suppliers. Work with and advise Department Units to set up new formulas and process changes to continuously improve efficiencies.
• Provide training to new (and existing) staff on AP policies and procedures as required.
• Prepare and document bank reconciliations
• Review and upload the AP templates for cost allocation across multiple cost centres. Address any discrepancies and resolve the same on a timely basis.
• Respond to inquiries from suppliers and company staff on a daily basis. Provide customers with accurate information and promptly resolve issues.
• Ensure that all AP filing is maintained properly and address any audit queries.
• Work with manager to review processes and continuously improve efficiencies.

What your strengths are:

• Good written and verbal communication skills
• Strong numerical, organizational and administrative skills
• Detail oriented and focused on accuracy
• Good analytical and problem-solving skills
• A team player who is customer service oriented
• Strong computer skills with a high level of competence in Excel, Word, Google Suite and Yardi (CF Voyager)

What you need to succeed:

• University or College degree in Business/Accounting preferred
• Minimum of 3-5 years’ experience in an accounts payable position, experience in Real Estate/Property Management environment a definite asset
• Must have demonstrated the ability to work effectively both independently and as a member of a team

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference!

Are you someone who believes in our values?

• Aim Higher– we strive to exceed expectations
• Own Your Expertise– we empower ourselves and each other
• Collaborate Effectively– we bring the right people together to get the right results
• Engage with Empathy– we objectively consider the needs of others
• Embrace Change– we drive, learn from, and adapt to change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.We’re ready to meet you there – are you?

CF isan equal opportunity employerand is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email [e-mail].