Accounts Payable Coordinator

Mattr

Vaughan

Remote

CAD 50,000 - 60,000

Full time

2 days ago

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Benefits offered by this job

Health, dental & vision benefits

HSA rollover

Life insurance

Disability insurance

Incentive bonus plans

EFAP

Wellness programs

Employee discounts

Job summary

Mattr is seeking an Accounts Payable Coordinator in a remote-first capacity with occasional onsite in Calgary or Toronto. You will ensure accurate invoice processing, vendor payments, intercompany transactions, and expense controls while maintaining strong vendor relationships.

You will handle 2+ years of full-cycle AP experience, use ERP systems like SAP/Oracle/Dynamics, and leverage AP automation tools to improve accuracy and cycle times. A proactive, detail-oriented approach is essential.

Qualifications

2+ years of full-cycle accounts payable or related accounting experience.
Experience with invoice processing, PO matching, and vendor statement reconciliation.
Proficiency with ERP/accounting systems and Microsoft Excel, Word, and PowerPoint.
Experience with intercompany processing and month-end AP close in a multi-entity environment.
Hands-on experience with AP automation and expense-management platforms (e.g., SAP, Oracle, Microsoft Dynamics, Concur, Coupa).

Responsibilities

Process and post vendor invoices to the general ledger with high accuracy.
Match invoices to PO and receipts using 2-/3-way matching.
Investigate discrepancies with procurement and stakeholders.
Prepare and execute vendor payment runs (EFT, cheque, wire).
Verify payment terms and banking information before processing.
Reconcile vendor statements and respond to inquiries.
Maintain vendor master data including banking and tax details.
Process intercompany invoices and reconcile intercompany balances.
Review employee expense reports for policy compliance and documentation.
Support month-end close with reconciliations and accruals.

Skills

Accounts payable

PO matching

Vendor reconciliation

Intercompany processing

AP automation

Excel

Education

College Certificate or Diploma in Accounting/Finance/Business Administration

Tools

SAP

Oracle

Microsoft Dynamics

Concur

Coupa

Job description

Location: Calgary or Toronto, Canada (Primarily Remote with Occasional Onsite Requirements)

As an Accounts Payable Coordinator, you will play a critical role in ensuring the accuracy, efficiency, and integrity of Mattr's accounts payable operations. Success in this role means vendor and intercompany invoices are processed accurately and on time, payment obligations are met consistently, vendor relationships remain strong, and financial records support audit readiness and sound cash management practices. Working closely with finance, procurement, operations, and business units, you will help maintain reliable payables processes that directly support organizational performance and supplier confidence.

Responsibilities

Drive Accurate Invoice Processing

Process and post vendor invoices to the appropriate general ledger accounts and cost centres with a high degree of accuracy.
Match invoices to purchase orders and receipts using 2-way and 3-way matching processes.
Investigate and resolve quantity, pricing, and receipt discrepancies in partnership with procurement and internal stakeholders.
Maintain complete and audit-ready supporting documentation for all transactions.

Ensure Timely and Accurate Payments

Prepare and execute vendor payment runs, including EFT, cheque, and wire payments, on established schedules.
Verify payment terms, approval requirements, and banking information before payment processing.
Identify opportunities to capture early-payment discounts while preventing duplicate or late payments.

Strengthen Vendor Relationships

Reconcile vendor statements against accounts payable records and resolve discrepancies promptly.
Respond professionally to vendor and internal inquiries regarding invoice and payment status.
Maintain accurate vendor master data, including contact details, banking information, and tax records.

Support Intercompany Transactions

Process intercompany invoices and ensure appropriate coding and allocation.
Reconcile intercompany balances and collaborate with divisional finance teams to resolve differences before month-end close.

Maintain Compliance in Employee Expense Processing

Review employee expense reports for policy compliance, coding accuracy, and supporting documentation.
Follow up on missing information and elevate policy exceptions when required.

Contribute to Month-End Close and Financial Controls

Generate and analyze accounts payable aging reports.
Support month-end activities through reconciliations, accruals, reporting, and subledger maintenance.
Maintain compliance with internal controls, approval policies, and segregation-of-duties requirements.

Qualifications

Experience

2+ years of full-cycle accounts payable or related accounting experience.
Experience with invoice processing, PO matching, and vendor statement reconciliation.
Proficiency with ERP/accounting systems and Microsoft Excel, Word, and PowerPoint.
Experience with intercompany processing and month-end AP close in a multi-entity environment.
Hands-on experience with AP automation and expense-management platforms (e.g., SAP, Oracle, Microsoft Dynamics, Concur, Coupa).

Preferred

College Certificate or Diploma in Accounting, Finance, Business Administration, or a related field.
Manufacturing industry experience
Progress toward an accounting designation or AP certification is an asset.
Familiarity with sales tax coding (GST/HST/PST) on payables.

Technical Competencies

Full-cycle accounts payable processing and 2-/3-way PO matching.
ERP/accounting systems (e.g., SAP, Oracle, Microsoft Dynamics).
AP automation and expense platforms (e.g., Concur, Coupa).
Intermediate Microsoft Excel (lookups, pivot tables) and Word/PowerPoint.
Vendor statement and subledger reconciliation.
GL coding, cost-centre allocation, and basic sales tax treatment on payables.
AP internal controls and audit documentation.

Behavioral Competencies

Strong attention to detail and accuracy under recurring deadlines.
Effective written and verbal communication with vendors and internal teams.
Strong organization and time management across high transaction volumes.
Problem-solving and professional dispute resolution.
Ability to work independently with minimal supervision and as part of a team.

Salary

The Salary Range for this position is $50,000 to $60,000. The provided range represents the anticipated base salary and target incentive for this position. The final total compensation will be determined based on the successful candidate’s skills, experience, qualifications, and internal equity considerations. This job is vacant to fill a new position. Please note that artificial intelligence may have been used for screening, assessing, or selecting applicants.

Why Join Mattr?