Accounts Payable Coordinator

MATTR; Calgary; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

HSA rollover

Life insurance

AD&D insurance

Disability insurance

EFAP

Wellness programs

Mental health support

Employee discounts

Job summary

MATTR is seeking an Accounts Payable Coordinator to support our Canadian operations from Calgary or Toronto. This remote-friendly role requires collaboration with finance, procurement, and operations to ensure accurate processing of payables and timely payments.

You will manage vendor invoices, PO matching, intercompany processing, and month-end close support, while maintaining audit-ready records and strong vendor relationships. Attention to detail is essential.

Qualifications

• 2+ years of full-cycle accounts payable experience.
• Experience with invoice processing, PO matching, and vendor reconciliation.
• Proficiency with ERP and Microsoft Office.
• Experience with intercompany processing and multi-entity month-end AP close.
• Hands-on with AP automation and expense-management platforms (SAP, Oracle, Dynamics, Concur, Coupa).

Responsibilities

• Process and post vendor invoices to GL accounts with high accuracy.
• Match invoices to POs and receipts using 2- and 3-way matching.
• Investigate discrepancies with procurement and stakeholders.
• Maintain audit-ready supporting documentation.
• Prepare and execute vendor payments (EFT, cheque, wire).
• Verify payment terms and banking information before processing.
• Reconcile vendor statements and respond to inquiries.
• Process intercompany invoices and reconcile intercompany balances.
• Review employee expense reports for policy compliance.

Skills

AP processing

PO matching

Vendor reconciliation

ERP systems

Excel/Office

Intercompany processing

AP automation

Education

College Certificate/Diploma in Accounting/Finance

Tools

SAP

Oracle

Microsoft Dynamics

Concur

Coupa

Job description

Accounts Payable Coordinator

Location

Calgary or Toronto, Canada (Primarily Remote with Occasional Onsite Requirements)

Summary

As an Accounts Payable Coordinator, you will play a critical role in ensuring the accuracy, efficiency, and integrity of Mattr's accounts payable operations. Success in this role means vendor and intercompany invoices are processed accurately and on time, payment obligations are met consistently, vendor relationships remain strong, and financial records support audit readiness and sound cash management practices. Working closely with finance, procurement, operations, and business units, you will help maintain reliable payables processes that directly support organizational performance and supplier confidence.

Responsibilities

• Process and post vendor invoices to the appropriate general ledger accounts and cost centres with a high degree of accuracy.
• Match invoices to purchase orders and receipts using 2-way and 3-way matching processes.
• Investigate and resolve quantity, pricing, and receipt discrepancies in partnership with procurement and internal stakeholders.
• Maintain complete and audit-ready supporting documentation for all transactions.

Ensure Timely and Accurate Payments

• Prepare and execute vendor payment runs, including EFT, cheque, and wire payments, on established schedules.
• Verify payment terms, approval requirements, and banking information before payment processing.
• Identify opportunities to capture early-payment discounts while preventing duplicate or late payments.

Strengthen Vendor Relationships

• Reconcile vendor statements against accounts payable records and resolve discrepancies promptly.
• Respond professionally to vendor and internal inquiries regarding invoice and payment status.
• Maintain accurate vendor master data, including contact details, banking information, and tax records.

Support Intercompany Transactions

• Process intercompany invoices and ensure appropriate coding and allocation.
• Reconcile intercompany balances and collaborate with divisional finance teams to resolve differences before month-end close.

Maintain Compliance in Employee Expense Processing

• Review employee expense reports for policy compliance, coding accuracy, and supporting documentation.
• Follow up on missing information and elevate policy exceptions when required.

Contribute to Month-End Close and Financial Controls

• Generate and analyze accounts payable aging reports.
• Support month-end activities through reconcilations, accruals, reporting, and subledger maintenance.
• Maintain compliance with internal controls, approval policies, and segregation-of-duties requirements.

Qualifications

Experience

• 2+ years of full-cycle accounts payable or related accounting experience.
• Experience with invoice processing, PO matching, and vendor statement reconciliation.
• Proficiency with ERP/accounting systems and Microsoft Excel, Word, and PowerPoint.
• Experience with intercompany processing and month-end AP close in a multi-entity environment.
• Hands‑on experience with AP automation and expense‑management platforms (e.g., SAP, Oracle, Microsoft Dynamics, Concur, Coupa).

Preferred

• College Certificate or Diploma in Accounting, Finance, Business Administration, or a related field.
• Manufacturing industry experience
• Progress toward an accounting designation or AP certification is an asset.
• Familiarity with sales tax coding (GST/HST/PST) on payables.
• Full-cycle accounts payable processing and 2‑/3‑way PO matching.
• AP automation and expense platforms (e.g., Concur, Coupa).
• Intermediate Microsoft Excel (lookups, pivot tables) and Word/PowerPoint.
• Vendor statement and subledger reconciliation.
• GL coding, cost‑centre allocation, and basic sales tax treatment on payables.
• AP internal controls and audit documentation.
• Strong attention to detail and accuracy under recurring deadlines.
• Effective written and verbal communication with vendors and internal teams.
• Strong organization and time management across high transaction volumes.
• Problem‑solving and professional dispute resolution.
• Ability to work independently with minimal supervision and as part of a team.

The Salary Range for this position is $50,000 to $60,000. The provided range represents the anticipated base salary and target incentive for this position. The final total compensation will be determined based on the successful candidate’s skills, experience, qualifications, and internal equity considerations. This job is vacant to fill a new position.Please note that artificial intelligence may have been used for screening, assessing, or selecting applicants.

Why Join Mattr?

• Flexible health, dental & vision benefits with HSA rollover
• Employer-paid Life, AD&D, and Disability insurance
• 24/7 Employee & Family Assistance Program (EFAP)
• Wellness and mental health support programs
• Exclusive discounts (Perkopolis & GoodLife Fitness)