Accounts Payable Coordinator

Crown-Property-Management; Toronto; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Pension matching program

Professional development support

Discretionary annual performance bonus

Job summary

Crown-Property-Management is seeking an Accounts Payable Coordinator to support volume invoicing across multiple properties in Toronto. You will process, review, and reconcile invoices, ensuring payments align with policy and deadlines.

We value accuracy, collaboration, and initiative; experience with real estate accounting systems and multi-currency transactions is preferred. Join a team focused on reliability and continuous improvement.

Qualifications

• Post-secondary education in Accounting, Business Management, or related field.
• Minimum 1 year of experience in Accounts Payable or similar role.
• Intermediate Excel skills and knowledge of real estate accounting systems.
• Familiarity with multi-currency transactions and accrual concepts.
• Accuracy of data entry and attention to detail.

Responsibilities

• Receive, review, and process high volume vendor invoices including multi-property payments.
• Review and audit non-trade invoices and employee expense reports for accuracy.
• Ensure timely vendor set-up, payments, and compliance with terms and policies.
• Analyze discrepancies and resolve unpaid invoices.
• Assist with system improvements related to AP entries and automation.
• Provide training on accounts payable procedures to Crown employees.

Skills

Accounts Payable

Excel

Communication

Attention to detail

Independent work

Education

Post-secondary education in Accounting or Business Management

Tools

Yardi

Yardi PAYscan

Smart AP

Yardi VendorCafe

Job description

Salary Range: $50,000.00 To $60,000.00 Annually

Position Summary and Objectives

The Accounts Payable Coordinator reports to the Controller with the main responsibility to provide reliable, timely, and efficient support and facilitate continuous improvement in systems and procedures as it relates to Accounts Payable.

Responsibilities

Provide Superior Returns to our Investors through Accurate and Reliable Financial Information

Receive, review, and process high volume vendor invoices including multi-property payments

Review/audit non-trade invoices, vendor statement of accounts, employee expense reports to ensure accuracy and compliance

Analyze and investigate discrepancies and unpaid invoices

Ensure the timely and accurate vendor set-up and management and invoice payments in accordance with terms and policies

Ability to meet deadlines and customer service requests

Daily review and verify accounts payable invoices to ensure compliance with Crown’s policies and procedures.

Ensure payments are in line with policies and procedures and properly approved

Process payments and set up utilities and property tax for on-line billing

Assists in implementation of systems related to AP entries and payments and support continuous improvement initiatives related to automation and process efficiencies.

Assist with and design and training for Crown employees on accounts payable procedures

Review existing open Accounts Payable invoice up on status and delays

Assist with application of Accounts Receivable and lease setup from time to time

Deliver Excellent Service to Tenants

Oversee and respond to inquiries from vendors and other internal customers regarding the status of their payments and other accounts payable related matters

Efficient and effective communication, in a professional manner, with all employees and clients

Perform other related responsibilities as requested from time to time

Education & Experience Requirements

• Post-secondary education in Accounting, Business Management, or other related fields, required
• Minimum 1 of experience with Accounts Payable or related experience in a position of similar responsibility
• Intermediate Excel skills and working knowledge of real estate and property management financial accounting systems and software
• Working knowledge of multi-currency transactions, accrual accounting concepts and job costing
• Sound understanding of accounting concepts and principles
• Familiarity with Yardi, Yardi PAYscan, Smart AP and Yardi VendorCafe, considered an asset
• Accuracy of data entry; aptitude for detail
• Account Receivable experience is an asset

What We’re Looking For

• Supports teamwork environment with positive and professional attitude
• Open to learning, developing new skills/knowledge
• Focuses on results: anticipates problems, identifies solutions, takes action
• Understands all aspects of job - impact on business goals
• Proactively assesses, responds to workflow deficiency, adheres to CPMI policy
• Goes the "extra mile" to understand and respond to tenant/customer needs
• Flexibility to changing work conditions including interruptions and multi-tasking ability
• Behaves and makes decisions that support CPMI goals/objectives
• Conducts business consistent with sustainability
• Strong written and verbal communication skills
• Understand basic financial management; specifically procedures for expenses/revenues
• Ability to work independently and under pressure, deal with deadlines
• Demonstrates integrity in decision making, listening, treatment of others

Accommodations

Crown is committed to providing reasonable accommodation to candidates with disabilities throughout the recruitment process and during employment, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources.

Why Join Crown?

• Base Salary: $50,000 - $60,000 based on experience and qualifications
• Eligibility for discretionary annual performance bonus linked to individual, team, and company goals
• Pension matching program to support your long-term financial security
• Professional development and membership dues coverage
• This is for an existing vacancy

About Us

Celebrating 25 years of growth, Crown is a leading real estate investment and management firm shaping the future of office spaces across Toronto, the GTA, and Ottawa. With over 10 million square feet under management and more than $3 billion in assets, we’re known for pairing smart investments with operational excellence, and for empowering our team to make a real impact every day. Our customer-first mindset means fast decision-making, strong relationships, and a hands‑on approach that values initiative and fresh ideas. Proudly recognized as one of Canada’s Top Small & Medium Employers, Greater Toronto’s Top Employers, and Canada’s Greenest Employers, Crown is committed to building exceptional workplaces in every sense. We foster an inclusive, collaborative culture where careers grow, voices are heard, and sustainability and innovation are more than buzzwords- they’re part of how we work. Join a team that’s passionate about delivering outstanding experiences and creating lasting value for our tenants, clients, communities - and for you.

Accommodations

Crown is committed to providing reasonable accommodation to candidates with disabilities throughout the recruitment process and during employment, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources

Legal Disclaimers

Work Authorization | Applicants must be legally entitled to work in Canada at the time of application, and during their employment at Crown.

Third-Party Recruiters | Crown does not accept unsolicited resumes from recruitment agencies. Please do not submit resumes or candidate information without prior written agreement. We are not responsible for any fees related to unsolicited submissions.

Assessment / Artificial Intelligence | As part of our recruitment process, Crown may require candidates to complete behavioral assessments. Some elements of this process may involve the use of AI-driven tools to help us better understand your strengths and working style. These tools are designed to support fair and consistent evaluations and ensure the best possible fit for the role and our team. AI may be used as a supportive tool; however, final decisions are made by humans.