Accounts Payable Coordinator

Shawcor; Edmonton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in advanced material technologies seeks an experienced Accounts Payable Specialist to oversee invoice processing, payment runs, and vendor management. This role emphasizes accuracy, organization, and strong communication skills. Mattr offers a comprehensive rewards package and a collaborative work environment, emphasizing safety and flexibility.

Benefits

Flexible Work Arrangements

Comprehensive Total Rewards Package

Mental Health Support Resources

Growth Opportunities and Training

Diversity and Inclusion Commitment

Corporate Discounts

Qualifications

• Extensive knowledge in Accounts Payable required.
• Experience with accounting practices.
• Proficiency in computerized systems preferred.

Responsibilities

• Review and process invoices and credit notes efficiently.
• Run payment cycles including cheque printing and wire transfers.
• Manage vendor relationships and reconcile accounts.

Skills

Customer Service

Communication

Organizational Skills

Attention to Detail

Education

Training in Accounts Payable

Tools

IFS ERP

Computerized Accounting Systems

Job description

Responsibilities:

• Reviewing, sorting, organizing and matching invoices for payment
• Obtaining and monitoring Invoices (includes submitted invoices in inbox, pulling from online accounts, Pagero invoices and all other sources of invoices)
• Processing A/P invoices/credit notes on a timely manner
• Checking for accuracy, completeness/accuracy of supporting documents and securing approval of all A/P entries
• Processing A/P invoices by manually entering coding or by matching invoices to purchase orders
• Differences between the purchase order and the invoice are flagged, researched and resolved prior to entry.
• Working in Employee Expense System (Concur) to review expense reports compliance and upload into accounting system

Payment Runs

• Running weekly CAD/USD Cheque Run
• Printing cheques, obtaining signatures, and releasing cheques for payment
• “Positive Pay” bank transmissions upload
• Setting up CAD/USD wire and ACH/ETF payments
• Initiating ACH/Wire payment in the bank
• Ensuring vendors/suppliers are paid within established time limits including maintenance of priority payment schedules.
• Mailing payments to the address of record. Some payments may involve special handling rush processing, such as overnight shipments or picked up in person
• Managing payment based on approved cash forecast/weekly payment budget amount

Vendor Management

• Responding to supplier and/or purchaser concerns in a timely and courteous manner.
• Verifying vendor accounts by reconciling monthly statements and related transactions. Implementing action as required to complete the reconciliation.
• Processing vendor request for new set-up or amendments. Ensuring complete and accurate back up for ticket submission

Reconciliation and Reporting

• Reconciling and reporting account discrepancies by investigating documentation; implementing required corrections, preparing and entering adjustments as necessary
• Missing, duplicate and long outstanding cheques (stale dated) and vendor invoices need to be investigated, and necessary adjustments made.
• Received not invoiced analysis and processing
• Reviewing duplicate payments and conduction proper action as required

Other duties as assigned including participation in internal and external audits.

• Month end duties and Ad hoc projects as required
• Internal and external audits
• Update job knowledge by participating in educational opportunities

Special Skills Required:

• Extensive knowledge and training in Accounts Payable.
• Need a good understanding and must keep current on accounting practices.
• Strong customer service and communication skills.
• Strong organizational skills, ability to manage multiple projects simultaneously with interruptions and without sacrificing accuracy and attention to detail.
• Experience with computerized accounting systems and other programs, including word processing and spreadsheets, preferably Windows.
• Understanding and respect for confidential information.
• IFS ERP knowledge is an asset.

#IND1

WHAT MATTR OFFERS

• At Mattr, safety comes first! We go the extra mile to ensure our employees are safe and healthy
• We understand times have changed and so have we. Mattr offers flexible work arrangements (where possible) to suit your needs
• Comprehensive total rewards package that includes competitive salaries, annual incentives, medical benefits, retirement savings plans, paid vacation days, education assistance programs, corporate discounts and more!
• Participation in service milestone awards and recognition opportunities
• Access to mental health support resources such as our Headversity mental health and wellness platform and free, confidential access to our Employee and Family Assistance Program (EFAP)
• Rewarding growth opportunities (may include global career and travel opportunities) supported by personalized training, development and mentoring programs
• Commitment to providing a diverse, inclusive and accessible workplace environment
• We prioritize our Environment, Social and Governance (ESG) values and offer a paid Impact Day, allowing employees an opportunity to support charitable organizations in their communities
• Company events, social gatherings and team building activities that promote fun!
• We’re working to create a better world. Join us!

Mattr delivers advanced material technologies and complex manufacturing expertise through brands offering engineered products, technology and solutions to support infrastructure projects & markets world-wide. Mattr brands: Shawflex, DSG-Canusa, Flexpipe and Xerxes.

At Mattr, we have built a true team environment where all employees are empowered to contribute to the success of the company. We want you to join our team!