Accounts Payable Clerk I

Burnaby School District - SD41; Burnaby; On-site; CAD 30,000 - 60,000; Full time

Job summary

The Burnaby School District is seeking a full-time Accounts Payable Clerk I for a temporary position. This role involves full-cycle processing of invoices, general clerical duties, and maintaining vendor information. Applicants must have completed Grade 12 and have knowledge of accounts payable operations. A competitive salary and benefit package are offered.

Qualifications

• Two years accounts payable and/or receivable experience or equivalent.
• Sound knowledge of accounts payable practices.
• Experience with clerical duties in an office setting.

Responsibilities

• Processes invoices and employee expense reimbursements ensuring proper authorization.
• Reviews discrepancies in accounts payable batches and performs payment runs.
• Assists with vendor inquiries and reconciles vendor statements.

Skills

Knowledge of accounts payable practices

Knowledge of computer operation and software applications

Thorough knowledge of office procedures

Education

Completion of Grade 12 or equivalent

Post-secondary courses in accounting

Job description

Accounts Payable Clerk I

FULL-TIME POSITION (35 hours/week) – temporary until return of incumbent

The Accounting Clerk I is responsible for the full-cycle processing of invoices and other related documents for payment. The Accounting Clerk I also performs a variety of general clerical duties.

Duties And Responsibilities

• Processes invoices and employee expense reimbursements in a timely manner while ensuring proper authorization and GL coding are obtained. If applicable, matches invoices to packing slips and purchase orders, checks for accuracy and completeness, proper authorization, and coding. Investigates any discrepancies prior to processing. Validates vendor information and payment terms for data entry.
• Reviews, investigates and adjusts discrepancies in accounts payable batches.
• Performs regular payment runs and prepares cheques for mailout.
• Assists with vendor file database maintenance. Assists with T4A vendor analysis and preparation as required.
• Assists with investigating open purchase orders. Investigates inquiries from suppliers, auditors, and district staff concerning accounts payable issues and resolves any issues.
• Reconciles vendor statements to payment records, identifies outstanding items and contacts suppliers regarding outstanding orders.
• Performs Accounts Receivable related tasks and functions.
• Processes district and school donations received outside of School Cash and issues tax receipts to
  
  

donors.

• Provides relief of District Reception.
  
  

Qualifications

• Completion of Grade 12 or equivalent.
• Post-secondary courses in accounting plus two years accounts payable and/or receivable experience or an equivalent combination of training and/or experience.
• Sound knowledge of accounts payable practices and procedures.
• Sound knowledge of computer operation and software applications related to work performed.
• Thorough knowledge of office procedures.
  
  

This position is 35 hours/week. Hours of work are Monday-Friday, 08:30-16:00. This position offers a competitive salary of $33.00 per hour and a benefit package. Please send resume and cover letter in ONE pdf document to:

Human Resources

Burnaby School District

4054 Norfolk Street

Burnaby, B.C. V5G 0C3

E-mail

Only those applicants considered for interview will be contacted.

The Burnaby School District embraces diversity as a privilege and a strength. We strive for accepting, safe, supportive, and inviting communities where the goal is for all members to feel a sense of belonging. Our (schools or worksites) are for everyone and we respect each person's contributions.