Accounts Payable Clerk I

Sofina Foods Inc.; Brampton; Hybrid; CAD 41,000 - 51,000; Full time

Benefits offered by this job

Performance bonus up to 3.5%

Job summary

Sofina Foods Inc. in Brampton is seeking an Accounts Payable Clerk to process vendor invoices, expense reports and payments in line with corporate policies. The role requires handling high volumes and independent work with attention to accuracy.

The successful candidate will manage reconciliations, month-end accruals, and supplier communications, while supporting internal controls and reporting requirements. This is an in-office role with standard business hours.

Qualifications

• College or Diploma / Degree is required.
• Minimum 3 to 5 years of full-cycle Accounts Payable experience.

Responsibilities

• Process employee expense reports and vendor invoices.
• Process vendor payments and ensure timely payments to suppliers.
• File invoices and payments in accordance with policy.
• Prepare journal entries and balance sheet reconciliations as required.
• Monitor and resolve vendor inquiries and perform supplier reconciliations.
• Prepare monthly expense accruals and assist Controller with reports.
• Assist external audits through documentation and working papers.

Skills

Excellent communication

Independent worker

Attention to detail

Education

College or Diploma / Degree

Tools

AS400 ERP

Excel Pivot/VLOOKUP

Job description

Job Description

Position Summary

Reporting to the Manager, Accounts Payable East, the Accounts Payable Clerk is accountable for processing invoices for payment to vendors, resolving vendor-related issues and administering employee expense reports. Ensure that completed transactions adhere to corporate processes and policies.

Key Accountabilities:

• Process employee expense reports in accordance with established policies and procedures;
• Pulling invoices to be paid and processing of vendor payments;
• Filing of invoices and payments;
• Process vendor invoices, including special payments where there are no invoices (i.e., rental agreements) to ensure invoices and the accompanying payment requests are completed in compliance with the requirements of Sofina financial policies and procedures;
• Ensure critical vendor payments made to due date to avoid late payment/interest charges;
• Maintain and reconcile Accounts Payable vendoraccounts.Ensure proper maintenance of records in compliance with current legal requirements;
• Complete supplier reconciliations and resolve issues with vendors;
• Prepare and record month-end expense accruals and provide details to the Controller;
• Ensure that related records are retained in accordance with the corporate record retention policy;
• Prepare, review, and analyze daily, weekly and monthly reports including, but not limited to utilities, expenses and capital spend, partnering with Plant Management to identify opportunities for improvement;
• Reconcile and analyze all manufacturing and purchase price variances. Report on the impact these variances have on financial performance and make recommendations which reflect standard business practices resulting from this analysis;
• Prepare applicable journal entries and balance sheet account reconciliations as required;
• Responsible for assessing and evaluating internal control systems with respect to financial reporting;
• Monitor relevance and efficiency of financial reporting. Define and address financial performance reporting issues, engage all involved parties to resolve these issues;
• Responsible for external audit requirements through the preparation of accurate working papers.

Requirements:

• College or Diploma / Degree;
• Minimum 3 to 5 years of full-cycle Accounts Payable experience within a similar environment is a must;
• Ability to handle large volume and work in fast paced environment; manufacturing industry preferred
• Must be able to work independently with less supervision
• Excellent communication skills both verbal and written
• ERP experience preferred (AS400);
• Intermediate Excel Skill (pivot, v-lookup);
• Self-driven and independent, highly organized with and attention to detail with high degree of accuracy, strong communication skills.
• 5 days in office

Hiring Range: CAD $40,926 - $51,157

• Bonus: This position is eligible for a bonus up to 3.5% of base salary subject to the plan terms and conditions.

Please note that the expected hiring range provided is derived from a group of like roles within Sofina. The final offer amount for this role will be dependent on geographical region, applicable experience, skillset of the candidate and internal equity.

This position is currently an active vacancy.

Sofina Foods Inc. is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Applicants are asked to make their needs/requirements , for the purpose of accommodation under AODA, known to Human Resources when they are contacted for an interview.