Accounts Payable Clerk

Portage College; Hamlet of Lac la Biche; On-site; CAD 46,000 - 59,000; Full time

Benefits offered by this job

Paid time off

Pension plan

Professional development fund

Job summary

Portage College in Lac La Biche is seeking an Accounts Payable Clerk to join the Department of Finance. The role processes vendor invoices, employee reimbursements, and reconciles related accounts to ensure compliance with college policies.

Working at the Lac La Biche Campus, you will manage payments, accruals, GST reconciliations, and visa card administration, with a focus on accuracy, pace, and independence.

Qualifications

• Certificate in Business or Accounting required; equivalencies may be considered.
• 1–3 years of accounts payable experience, preferably in public sector or educational setting.
• Experience with financial/accounting systems and ERP software.
• Strong Excel skills and high-volume data entry.
• Excellent problem-solving and attention to detail.
• Excellent verbal and written communication.

Responsibilities

• Process, verify, and reconcile vendor invoices and reimbursements.
• Prepare payment runs including checks and wire transfers.
• Reconcile accounts payable subledger, prepaid and clearing accounts monthly, quarterly, yearly.
• Manage Visa card setups and provide orientation to new cardholders.
• Post accruals with appropriate supporting documentation.
• Reconcile GST accounts and file GST rebate with CRA.

Skills

Excel

Attention to detail

Communication skills

Time management

Problem-solving

Education

Certificate in Business or Accounting

Tools

Agresso Unit4

ERP software

Financial accounting systems

Job description

Accounts Payable Clerk

Department of Finance

Location: Lac La Biche Campus

Job number: 26-005

Position type: Full-time term until December 2027

Posting date: August 4, 2026

Salary: $4,089 to $5,302 per month

Closing date: We will begin reviewing resumes on August 12, 2026

ABOUT THE POSITION

Portage College is actively seeking an Accounts Payable Clerk. This position is responsible for processing, verifying, and reconciling financial transactions related to the payment of vendor invoices, employee reimbursements, and other accounts payable functions. The Accounts Payable Clerk ensures that policy and guidelines are adhered to as established by the College.

Responsibilities include:

• Ensure invoices, expense claims, and visas have appropriate approvals, supporting documentation and account coding in compliance with College reporting
• Perform monthly, quarterly and year end reconciliation of accounts payable subledger, prepaid and clearing accounts
• Manage the setup of new Visa cards, process all card updates, and conduct orientation sessions for new cardholders.
• Collect, verify, and post accruals, ensuring they are accurate, reasonable, and supported by the necessary documentation.
• Prepare payment runs, including but not limited to issuing cheques and wire transfers
• Perform monthly reconciliations of GST accounts to calculate and file GST rebate with CRA

QUALIFICATIONS AND EXPERIENCE

• Certificate in Business or Accounting. Experience and other equivalencies may be considered.
• 1-3 years of experience in accounts payable, preferably within a public sector or educational institution
• Experience with financial/accounting systems and enterprise resource planning software
• Experience with high-volume data entry, record keeping, and accounting are assets.
• Excellent problem-solving skills to troubleshoot when information received is incomplete, inaccurate or contains errors.
• Strong computer skills, especially with Microsoft Excel.
• Experience or knowledge of Agresso Unit4 would be considered beneficial.
• Must be highly organized and have a strong attention to detail.
• Ability to work independently and manage deadlines.
• Excellent verbal and written communication skills.
• Successful applicant will be required to provide a current police information check.

As an employee at the College, you will benefit from generous paid time off, participation in the College pension and benefits plans and have access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.

ABOUT THE COLLEGE

Portage College has been serving the region for 50 years and is a first choice post-secondary institution for learners in northeast Alberta. You will find that we are a college that combines quality with innovation. In fact, Portage College is considered a leader when it comes to providing students with a flexible first-class educational experience. We offer a wide range of programs in health and wellness, business, human services, university transfer, food sciences, trades and technology, native arts and culture, and in academics for career and education.