Administrative Support

Portage College; Hamlet of Lac la Biche; Vor Ort; CAD 46.000 - 59.000; Vollzeit

Benefits dieser Stelle

Paid time off

College pension plan

Professional development fund

Zusammenfassung

Portage College in Lac La Biche (Lac La Biche campus) is seeking an Administrative Support professional to assist program coordinators and faculty with delivering programming.

The role includes record-keeping for student information, reception duties, data entry, and reports, plus inventory and event support. A diploma/certificate in office administration and 1+ year experience are required, with FOIP knowledge and strong communication skills valued.

Qualifikationen

• Diploma or certificate in office or administration or related field.
• Minimum of one year’s experience in administrative support.
• Proficient with computers, especially MS Office.
• Strong organization, data entry and customer service skills.
• Knowledge of records management and FOIP guidelines.
• Basic accounting understanding.
• Experience with WIDS, Moodle, Unit 4 is an asset.
• Excellent verbal and written communication skills.
• Ability to work independently and make sound decisions.
• Flexible schedule; some evening work may be required.
• Police information check will be required.

Aufgaben

• Work with program coordinators and faculty to ensure efficient delivery of programming.
• Record, track and monitor student information (attendance, grades, withdrawals, progress).
• Perform reception, word processing, data entry and general administrative tasks.
• Assist with inventory management and ordering of supplies.
• Provide exam invigilation, course outlines and curriculum support.
• Support student recruitment, admissions and intakes.
• Support student events such as Orientation and Convocation.

Kenntnisse

Organization

Data entry

Customer service

Verbal communication

Written communication

Independent work

Flexibility

Ausbildung

Diploma or certificate in office/administration

Tools

MS Office

WIDS

Moodle

Unit 4

Jobbeschreibung

Administrative Support

Education

Location:Lac La Biche campus

Job number:26-016

Position type:Full-time term until June 30, 2029

Posting date:October 7, 2026

Salary: $4,089 to $5,302 per month

Closing date:We will begin reviewing resumes October 16, 2026

ABOUT THE POSITION

• Work closely with program coordinators and faculty to ensure efficient and effective delivery of programming.
• Record, track and monitor student information, including attendance, grades, withdrawals and program progress.
• Perform reception duties, word processing, data entry and general administrative tasks such as responding to inquiries, conducting phone follow-up, records management and compiling and creating reports.
• Support inventory management by ordering, tracking and distributing office and program supplies.
• Provide exam invigilation, course outline management, curriculum and exam support.
• Assist with student recruitment, admissions and intakes.
• Support student-related events such as Orientation, Convocation, and other program activities

QUALIFICATIONS AND EXPERIENCE

• Diploma or certificate in office or administration or a related field. Equivalencies may be considered.
• Minimum of one year’s experience working in an administrative support, preferably in a post-secondary environment.
• Must be proficient with computers, especially MS Office.
• Strong skills in organization, data entry and customer service.
• Sound knowledge of records management and FOIP guidelines.
• Basic understanding of accounting and control techniques and processes.
• Experience or familiarity with WIDS, Moodle, and Unit 4 would be an asset.
• Effective verbal and written communication skills are essential.
• Demonstrated ability to work independently and provide sound decision making.
• Ability to adapt to flexible work schedule; some evening work may be required.
• Successful applicant will be required to provide a current police information check.

As an employee at the College, you will benefit from generous paid time off, participation in the College pension plan and access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses or attending conferences or workshops.

ABOUT THE COLLEGE

Portage College has been serving the region for over 50 years and is a first-choice post-secondary institution for learners in northeast Alberta. You will find that we are a college that combines quality with innovation. In fact, Portage College is considered a leader when it comes to providing students with a flexible first-class educational experience. We offer a wide range of programs in health and wellness, business, human services, university transfer, food sciences, trades and technology, native arts and culture, and in academics for career and education.

Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.