Accounts Payable Clerk

YWCA Hamilton; Hamilton; On-site; CAD 40,000 - 55,000; Full time

Job summary

YWCA Hamilton is seeking an Accounts Payable Coordinator to join their finance department. This role requires processing invoices, reconciling expenses, and maintaining financial records while adhering to the organization's feminist and equity-focused values. Ideal candidates should have a background in accounting, strong attention to detail, and excellent communication skills.

Benefits

On-the-job training

Childcare discounts

Professional development opportunities

Qualifications

• Minimum 1 year experience in accounting or bookkeeping required.
• Must provide a current Criminal record or willingness to obtain.
• Bilingual English/French or other languages an asset.

Responsibilities

• Processes all invoices for payment in a timely manner.
• Assists in reconciling invoices and employee expenses.
• Maintains accurate records and ensures confidentiality of financial records.

Skills

Communication

Teamwork

Attention to Detail

Education

Completion of 2 years’ college in accounting, bookkeeping, or equivalent

Tools

Microsoft Excel

Job description

Who We Are

Founded in 1889, YWCA Hamilton is known as one of Hamilton’s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework. We are dedicated to strengthening women’s and girl’s voices, broadening their choices, building dynamic leadership and providing essential services that promote safe, inclusive and equitable communities.

YWork for us?

At YWCA Hamilton , we are intentional about fostering a workplace culture that values positive physical and emotional well-being through our values of Intersectional Feminism, People Centred, Belonging, Responsibility, and Partnerships. We invest in our employees so that we can bring our values into the communities in which we live. We offer our employees:

• On-the-job training and professional development opportunities
• Childcare discounts
• Opportunities to get involved in our community
• A competitive total rewards package

If you’re passionate about making a positive impact in the lives of women, children, and families every day, we would love for you to join our team!

Position Description

Job Code: 7-HAD-2025

Department: Finance

Reports to: Manager, Finance Operations

Location: Hamilton, ON

Hours of Work: 37.5 hours/week

Contract Start Date: TBD

Contract End Date: November 30, 2025

Posting Date: June 25, 2025

· Ensures all invoices charged to the YWCA Hamilton are processed for payment in a timely manner

· Assists Accounts Payable Coordinator receiving and distributing invoices and bills for payment approval;

· Assists in reconciling invoices, utility bills, petty cash reimbursements, employee expenses, and corporate Visa statements to ensure complete and accurate data, escalating problems to the Accounting Supervisor for resolution;

· Verifies allocation of expenses to correct cost centre(s);

· Assists in entries of approved invoices, cheque requisitions, petty cash reimbursements, employee expenses, and corporate Visa expenses into accounting system (SAGE) for payments; processes cheque runs and sets up on-line payment batches;

· Prepares, matches cheques against invoices, and distributes or mails cheques as required;

· Verifies the accuracy GST/HST rebates;

· Responds to designated enquiries, resolves or directs calls to appropriate individuals;

· Ensures that purchase order amounts are not exceeded on invoices. Notifies Manager of respective department, when necessary to resolve;

· Verifies statements of account from various vendors and coordinates with vendors as needed;

· Maintains accurate records/files and documentation in accordance with YWCA policy and accepted accounting practices;

· Maintains accounts payable vendor database;

· Support requests for information from auditors or regulatory agencies;

· Manages on-site cheque printing and mailing processes;

· Responds to enquiries and resolves data discrepancies, providing hard-copy back-up and/or written explanations;

· Maintains files and documentation in accordance with YWCA policy and accepted accounting practices;

· Ensures high level of confidentiality and privacy of financial records and employee information;

· Assists with system changes, filing and general correspondence;

· Assists with accounts receivable as required;

· Works safely, reports all workplace hazards and follows all YWCA Hamilton Health and Safety policies and procedures,

· Familiar with, and adheres to the Occupational Health & Safety Act, (OHSA) Workplace Safety Insurance Board Act (WSIB), Human Rights and Employment Standards Act (ESA);

· Participates in annual Health & Safety training provided by the YWCA;

· Attends and participates in staff/team meetings;

· Ensures compliance with YWCA Hamilton policies and procedures;

· Understands emerging trends, leading practices, industry professional standards;

· Recommends changes to policies, processes and systems as appropriate to improve and enhance service delivery;

· Supports YWCA Hamilton mission, vision and values;

· Perform other duties as required.

WORKING CONDITIONS:

· Works 37.5 hour work week;

· Works on-site 4 days a week

Qualifications

· Completion of 2 years’ college in accounting, bookkeeping, or equivalent;

· Minimum 1 year’ experience in accounting or bookkeeping;

· Experience in Microsoft Excel considered an asset;

· Must be able to lead and work from a feminist, anti-racist / anti-oppressive perspective for operations and strategic planning; • Excellent written and verbal communication skills;

· Must provide a current Criminal record Judicial Matters or willingness to obtain at own cost;

· Ability to work independently with minimal supervision, and also work effectively in a team;

· Bilingual English/French or other languages an asset

As part of YWCA Hamilton’s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, immigrant, refugee, LGBTQ2S+; individuals with disabilities; and individuals from racialized communities or other marginalized communities are encouraged to apply.

Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.

Please Note :Personal information collected during the recruitment process will only be used for employment opportunities only in accordance with the Freedom of Information and Privacy Act. Only applications from individuals eligible to work in Canada will be considered.

Thank you for your interest in YWCA Hamilton. Only those selected for further consideration will be contacted.