Accounts Payable Clerk

Regional Municipality of Wood Buffalo; Fort McMurray; On-site; CAD 78,000 - 93,000; Full time

Job summary

Regional Municipality of Wood Buffalo is seeking an Accounts Payable Clerk to ensure timely processing of vendor invoices and accurate reconciliation within SAP.

Under general supervision, you will verify documentation, manage expense claims, and maintain AP reports while upholding confidentiality and collaborating with Procurement and Accounting teams.

Qualifications

• Data entry with accuracy and speed, proofreading to prevent errors.
• Clear written and verbal communication under deadlines.
• Confidential handling of municipal documents and information.
• Develop and maintain cooperative working relationships with colleagues.
• Strong numeracy and mathematical ability.
• Proficiency with computer-based accounting systems and MS Office (Excel/Word/Outlook).
• Organize workload, adapt to changes, meet deadlines.

Responsibilities

• Process vendor invoices in SAP and reconcile statements.
• Upload documentation and coordinate with Procurement.
• Review Labour, Equipment, Material invoices for accuracy and coding.
• Verify capital invoices against purchase orders.
• Process employee expense claims per procedures.
• Maintain accounts payable reports in spreadsheets.
• Respond to inquiries and interpret policies for staff and vendors.
• Perform other related duties as required.

Skills

Data entry

Communication

Confidentiality

Teamwork

Numeracy

Excel

Word

Outlook

Organizational skills

Attention to detail

Education

Certificate in Business Administration or Accounting

3 years accounts payable experience

ERP / SAP familiarity

First level accounting designation (assets)

Tools

SAP

Job description

Requisition ID: 4464

Affiliation: CUPE Municipal

Position Type: Permanent Full Time

Number of Openings: 1

Bi-weekly Working Hours: 70 hours bi-weekly

Shift/Work Schedule: Monday - Friday

Department/ Branch: Corporate Services, Accounting Services

Job Location: Fort McMurray

Pay Level: PL7

Start Rate: $ 43.77

Permanent Rate: $ 51.26 (Permanent rate effective after completion of probation)

COLA: Bi-Weekly - $480

Posted (dd/mm/yyyy): 29/08/2026

Closing Date (dd/mm/yyyy): 06/9/2026

Posting Type: Internal and External

We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know.

About The Department

The Regional Municipality of Wood Buffalo (RMWB) is seeking a passionate and driven professional to join our Corporate Services Division—a cornerstone of our municipal operations. Keep the engine running - excellence.

From IT and Accounting to Asset Management and Taxation, our Corporate Services Division supports the entire municipality. This division ensures we remain fiscally responsible, operationally efficient, and ready to meet tomorrow’s challenges.

If you're ready to be part of a collaborative and forward-thinking organization where your skills make a difference, this is your space to grow.

General Description

Under general supervision, the Accounts Payable Clerk ensures that accounts payable liabilities are reviewed for accuracy and promptly processed to ensure that payment of general commitments are made with the agreed terms.

Responsibilities

• Responsible for processing all vendor invoices on a timely basis into the municipality’s accounting system (SAP) and reconciling all vendor statements.
• Confirms that the correct documentation is received and uploaded correctly into the financial accounting system and follows up with the Procurement team as required.
• Reviews Labour, Equipment, Material (LEM) invoices for mathematical accuracy, valid coding, and approval.
• Confirms the accuracy of capital invoices in relation to purchase orders.
• Responsible for the processing of all employee expense claims in conjunction with the administrative procedure.
• Maintains spreadsheets for various accounts payable reports.
• Responds to internal and external accounts payable enquiries, including assisting co-workers with the interpretation of policies and procedures ensuring compliance.
• Performs other related duties as required.

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to accurately and expeditiously enter data, proofread, and identify data processing errors efficiently.
• Ability to work with minimum supervision using initiative and judgement in dealing with deadlines, workload, and uncertain situations.
• Proven ability to communicate clearly, timely, and accurately, in writing and verbally.
• Ability to exercise confidentiality and discretion with client and/or municipal documents and information.
• Ability to develop and maintain cooperative working relationships with others.
• Demonstrable skills in general mathematics and numeracy.
• Proficiency with computer-based accounting systems and Microsoft Office (Excel, Word, and Outlook) is required.
• Ability to organize own workload, adapt quickly to change, and deliver under pressure of deadlines.

Education And Experience

• Certificate in Business Administration or Accounting is required.
• Three (3) years of directly related accounts payable experience is required.
• Specialization in accounting, completion of the first level of a professional accounting designation program, and experience with ERP information systems (i.e. SAP) are assets.

Other Requirements

• Submission of a Criminal Record Check.

Safety

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB's health and safety management system, including all policies, practices, procedures, as well as properly utilizing all control measures including the required use of personal protective equipment. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor.