Accounts Payable Associate (Contract)

L'Occitane En Provence; Toronto; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Generous employee discount

Job summary

L’Occitane En Provence in Toronto, Ontario is seeking an Accounts Payable Associate to maintain current accounts, analyze invoices and manage PO processing.

You will collaborate with vendors, perform monthly reconciliations with the retail development team, and support audits, with a focus on accuracy and timely payments.

Qualifications include a Bachelor's degree in accounting, 3-5 years AP experience, SAP proficiency, Excel skills, and strong communication.

Qualifications

• Bachelor's degree in accounting, finance or related field.
• Minimum 3-5 years’ experience in accounts payable.
• Experience with SAP and purchase orders required.
• Proficient in Excel and able to maintain accurate records.
• Strong communication and vendor management skills.

Responsibilities

• Invoice processing and validation against POs.
• Vendor payments via batch checks, ACH, and wires.
• Reconcile AP aging and resolve disputes with vendors.
• Maintain electronic filing and support audits.
• Assist in monthly rent calculations and lease accounting tasks.
• Contribute to process improvements and SOP development.

Skills

Accounts payable experience

SAP proficiency

Excel proficiency

Attention to detail

Communication skills

Vendor relationship management

Time management

Education

Bachelor’s Degree in Accounting, Finance or related discipline

Tools

PO System

Excel

SAP Cockpit

Job description

Born of a simple gesture in 1976, L’Occitane en Provence reveals the living power of flora, where the light of the sun meets the richness of the earth.

With advanced expertise, we turn these natural treasures into sensorial, efficient experiences, as sustainable as possible and profoundly inspired by Haute Provencal nature.

Our culture is built through everyday moments, how we behave, make decisions and show up for each other.

With Trust as our foundation, Curiosity as our compass, Excellence as our standard, we create lasting Impact for the people around us and our planet.

Job Summary

The Accounts Payable Associate will maintain current accounts and assist in invoicing functions. The AP Associate will be responsible for analyzing invoices, PO’s, assign payments, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.

Job Responsibilities

• Invoice processing
  • Monitor Canada email inbox daily for invoices
  • Scan invoices into Verify to be uploaded into SAP Cockpit for processing
  • Verify that the correct PO is being used, confirm correct coding is being applied to FI invoices
  • Use Excel upload sheet to submit mass posting for recurring invoices
  • Investigate and resolve problems associated with processing of invoices and Purchase Orders
• Payments
  • Prepare batch check runs, ACH transactions, and wire submissions once a week
  • Pay vendors based on the agreed payments terms
• Reconcile
  • Review AP aging report
  • Research and resolve all inquiries and disputes
  • Reconcile monthly statements in collaboration with retail development team for amounts owed to landlords
• Maintenance/Audit/Projects
  • Convert manual filing to electronic filing
  • Participate in external and internal audits/ retrieving invoices
  • Auditing travel and entertainment expense reports
  • Proactively identifying areas of improvement and prepare SOPs
  • Assist with preparation of monthly percent rent calculations based on L’Occitane’s monthly sales figures
  • Assist with comparison of Lease Accounting system (Apex) to balances within L’Occitane’s general ledger
• Perform additional project work to support corporate initiatives

Key Performance Indicators (KPIs)

• Invoices processed timely
• Payments on time
• Vendor conflict resolution
• Customer service

Requirements

Education

• Bachelor’s Degree in Accounting, Finance or related discipline

Experience & Skills

• Minimum of 3-5 years’ experience in accounts payable
• Experience in SAP program is a must
• Experience in PO System
• Proficient in Excel
• Attention to details/Organization
• Excellent written and verbal communication skills
• Maintain Vendor Relationships
• Experience with landlords, lease accounting and/or property management companies would be an asset
• Excellent time management, team player and collaboration skills

What We Offer

• Comprehensive benefits package
• Generous employee discount to use on all your favorite L’Occitane en Provence product

L'Occitane en Provence offers a competitive compensation package and a comprehensive benefits package. L’Occitane en Provence is an equal opportunities employer. One way we act on this is by continuously fostering a more diverse and inclusive workplace and organizational culture. We are committed to building an environment that is free from discrimination and harassment, where everyone feels respected, valued, and able to grow. We seek positive-minded individuals who embody our core behaviors — Trust, Curiosity, Excellence, Impact — and who share our commitment to sustainability.

We welcome applications from people of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability statuses, and all other dimensions of diversity. Employment may be subject to verification of references and background check investigation.

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